[Federal Register Volume 79, Number 69 (Thursday, April 10, 2014)]
[Notices]
[Pages 19872-19874]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-08015]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2014-OS-0051]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a System of Records.
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SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records, DHRA 12 DoD, entitled ``Defense Injury and
Unemployment Compensation System'', in its inventory of record systems
subject to the Privacy Act of 1974, as amended. This system will
process FECA claims seeking monetary, medical, and similar benefits for
injuries or deaths sustained while performing assigned duties. Data is
collected for incident notification to safety personnel responsible for
OSHA recording. Safety claim records are used to support DoD management
responsibilities under the applicable regulations and to obtain
appropriate injury compensation benefits for qualifying employees or
their dependents.
[[Page 19873]]
DATES: Comments will be accepted on or before May 12, 2014. This
proposed action will be effective on the day following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at the Defense Privacy and Civil Liberties Office Web site at http://dpclo.defense.gov/.
The proposed system report, as required by U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on March 12, 2014, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: April 7, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPR 35
System name:
Defense Injury and Unemployment Compensation System (April 18,
2011, 76 FR 21708).
Changes:
System identifier: Delete entry and replace with ``DHRA 12 DoD.''
* * * * *
System location:
Delete entry and replace with ``Defense Civilian Personnel Advisory
Service, 4800 Mark Center Drive, Alexandria, VA 22350-1100.''
* * * * *
Categories of records in the system:
Delete entry and replace with ``Name, Social Security Number (SSN),
claim number, date of birth, gender, home phone number, home address,
component, occupation, assignment and duty location information, wages,
benefits, entitlement data necessary to injury and unemployment claim
management, Department of Labor/Office of Workers Compensation Programs
(DOL/OWCP) claim status, authorization for medical care, related DoD
personnel records such as, timekeeping and payroll data, reports
descriptive of the incident and extent of injury for use in DOL/OWCP
adjudication of the claim, initial notification to agency safety
personnel for Occupational Safety and Health Act (OSHA) reporting
purposes, reports related to payment of benefits through SESA offices,
State where the claim for unemployment compensation was filed and
approximate date filed with the SESA.''
Authority for maintenance of the system:
Delete entry and replace with; ``5 U.S.C. Chapter 81, Compensation
for Work Injuries; 10 U.S.C. 136, Under Secretary of Defense for
Personnel and Readiness; DoD Instruction (DoDI) 1400.25-V810, DoD
Civilian Personnel Management System: Injury Compensation; DoDI
1400.25-V850, DoD Civilian Personnel Management System: Unemployment
Compensation; and E.O. 9397 (SSN), as amended.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, the records contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To the Office of Personnel Management and Social Security
Administration for the purpose of ensuring appropriate payment of
benefits.
The DoD Blanket Routine Uses set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices may apply to this system of records.''
* * * * *
Safeguards:
Delete entry and replace with ``Records are maintained in a
controlled facility. Physical entry is restricted by the use of locks
and is accessible only to authorized personnel. Access is limited to
individuals who have been given an account. Users go through a vetting
process to determine need-to-know to perform duties. Individuals are
only given access to data that is needed to perform their duties. Users
can only gain access once an account is created for them and they
register their Common Access Card (CAC) with a valid Public Key
Infrastructure (PKI) certificate. Once the account is created and the
CAC registered, system access is granted through their CAC.''
Retention and disposal:
Delete entry and replace with ``Records are destroyed 10 years
after the case is closed by the Department of Labor.''
System manager(s) and address:
Delete entry and replace with ``DUICS Program Manager, Defense
Civilian Personnel Advisory Service, Enterprise Human Resources
Information Systems Directorate, Benefits and Work Life Programs
Division, Injury and Unemployment Compensation Branch, 4800 Mark Center
Drive, Alexandria, VA 22350-1100.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Injury Compensation Program
Administrator (ICPA) designated by their servicing Human Resources
office, or contact the Defense Civilian Personnel Advisory Service,
Enterprise Human Resources Information Systems Directorate, 4800 Mark
Center Drive, Alexandria, VA 22350-1100.
[[Page 19874]]
Individuals seeking to determine whether information about
themselves relating to SESA is contained in this system should contact
the Defense Civilian Personnel Advisory Service, Enterprise Human
Resources Information Systems Directorate, 4800 Mark Center Drive,
Alexandria, VA 22350-1100.
Signed, written requests regarding SESA should include the
individual's full name, SSN, address, state where the claim for
unemployment compensation was filed, and approximate date filed with
the SESA.
Signed, written requests regarding Unemployment Compensation should
include the individual's full name, SSN, address, state where the claim
for unemployment compensation was filed, and approximate date filed
with the SESA.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the OSD/Joint Staff, Freedom of
Information Act Requester Service Center, Office of Freedom of
Information, 1155 Defense Pentagon, Washington, D.C. 20301-1155.
Signed, written requests should include the individual's full name,
SSN, address, and the name and number of this system of records notice.
If the request involves unemployment compensation, it should include
the State where the claim for unemployment compensation was filed and
approximate date filed with the SESA.''
* * * * *
[FR Doc. 2014-08015 Filed 4-9-14; 8:45 am]
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