[Federal Register Volume 79, Number 83 (Wednesday, April 30, 2014)]
[Notices]
[Pages 24455-24456]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-09827]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2014-025]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before May
30, 2014. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001
E-Mail: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval. These schedules provide for the timely transfer into the
National Archives of historically valuable records and authorize the
disposal of all other records after the agency no longer needs them to
conduct its business. Some schedules are comprehensive and cover all
the records of an agency or one of its major subdivisions. Most
schedules, however, cover records of only one office or program or a
few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If
[[Page 24456]]
NARA staff has prepared an appraisal memorandum for the schedule, it
too includes information about the records. Further information about
the disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Risk Management Agency (DAA-0258-
2014-0002, 4 items, 3 temporary items). Records related to the Federal
Crop Insurance Corporation, including cost benefit analysis studies,
proposed and draft rules and regulations, and Paper Reduction Act
records. Proposed for permanent retention are final regulations, crop
insurance policies, and administrative rules.
2. Department of the Army, Agency-wide (DAA-AU-2013-0007, 1 item, 1
temporary item). Master files of an electronic information system that
contains data on individuals seeking access to military facilities
including biographic information, contact information, and security
clearance level.
3. Department of Commerce, Economic Development Administration
(DAA-0378-2014-0001, 7 items, 4 temporary items). Records of the Office
of the Assistant Secretary, including invitations, daily schedules,
briefing materials, and weekly reports. Proposed for permanent
retention are the Assistant Secretary's briefing books, high level
correspondence, and agency performance reports.
4. Department of Commerce, Economic Development Administration
(DAA-0378-2014-0004, 10 items, 8 temporary items). Records of the
Public Affairs Division, including speeches, press releases, social
media posts, media advisories, blog posts, Federal funding opportunity
notices, and newsletters. Proposed for permanent retention are the
speeches of the Assistant Secretary and photographs of significant
events.
5. Department of Commerce, Economic Development Administration
(DAA-0378-2014-0005, 6 items, 4 temporary items). Records of the
Legislative Affairs Division, including correspondence and grant
announcements. Proposed for permanent retention are congressional
hearing briefing books and annual reports.
6. Department of Commerce, Economic Development Administration
(DAA-0378-2014-0007, 6 items, 6 temporary items). Records of the Office
of Finance and Management Services, including loan management files and
real property records for public works, business development, and
drought programs.
7. Department of Commerce, Economic Development Administration
(DAA-0378-2014-0012, 4 items, 4 temporary items). Video productions of
routine agency services, miscellaneous videos of conferences and
presentations, and records related to awards given to community groups,
private sector companies, and universities.
8. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0018, 1 item, 1 temporary item). Master files of an
electronic information system used to provide continuous security
updates on individuals seeking access to Department facilities.
9. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2014-0011, 1 item, 1 temporary item). Master files of an
electronic information system that contains biometric information for
security background investigations.
10. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0011, 5 items, 5 temporary items). Records relating to equipment
management and control systems including disposal and maintenance
histories.
11. Department of Defense, Defense Logistics Agency (DAA-0361-2014-
0002, 1 item, 1 temporary item). Certificates and general reports
relating to the demilitarization of property.
12. Department of Defense, Defense Logistics Agency (DAA-0361-2014-
0003, 1 item, 1 temporary item). Records relating to the registration
of privately owned firearms.
13. Department of Defense, Defense Logistics Agency (DAA-0361-2014-
0004, 5 items, 5 temporary items). Records relating to morale, welfare,
and recreation programs, including marketing and sponsorship files.
14. Department of Education, Agency-wide (DAA-0441-2013-0001, 1
item, 1 temporary item). Debarment and suspension case files related to
the administration of the grants program.
15. Department of Justice, Drug Enforcement Administration (DAA-
0170-2014-0002, 1 item, 1 temporary item). Control sheets and
correspondence documenting administrative amendments to investigative
case files.
16. Department of Justice, Drug Enforcement Administration (DAA-
0170-2014-0003, 2 items, 2 temporary items). Records documenting court
ordered expungements and expunged records.
17. Department of the Navy, Agency-wide (DAA-0024-2013-0001, 3
items, 1 temporary item). Copies of monthly rosters of enlisted
personnel. Proposed for permanent retention are monthly Department of
Navy rosters and legacy microfilm of rosters.
Dated: April 24, 2014.
Laurence Brewer,
Director, National Records Management Program.
[FR Doc. 2014-09827 Filed 4-29-14; 8:45 am]
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