[Federal Register Volume 79, Number 84 (Thursday, May 1, 2014)]
[Notices]
[Pages 24690-24691]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-09959]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2014-0011]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Department of the Army proposes to add a new system of 
records, A0600-63 DAPE G-1, entitled ``Commander's Risk Reduction 
Dashboard Interim'' to its inventory of record systems subject to the 
Privacy Act of 1974, as amended. This system will provide Commanders 
with information they need to recognize early warning signs and 
proactively engage in intervention activities to help reduce Soldier 
suicides, risk-related deaths, and other negative outcomes of high risk 
behavior. This system of records notice authorizes Army Commanders of 
Battalion level and lower level Commanders access to Personally 
Identifiable Information (PII) and Protected Health Information (PHI) 
of Soldiers under their command to help identify individuals with high 
risk profiles.

DATES: Comments will be accepted on or before June 2, 2014. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Jr., Department of 
the Army, Privacy Office, U.S. Army Records Management and 
Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 
144, Alexandria, VA 22325-3905 or by calling (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at 
http://dpclo.defense.gov/ gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 22, 2014, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 28, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-63 DAPE G-1

System name:
    Commander's Risk Reduction Dashboard Interim

System location:
    Army Analytics Group (AAG) at the Defense Manpower Data Center 
(DMDC), 400 Gigling Road, Seaside, CA 93935-6784.

Categories of individuals covered by the system:
    All Army active duty Soldiers, Reserve and National Guard 
personnel.

Categories of records in the system:
    Names, Unit Identification Code (UIC), Person-Event Data 
Environment (PDE) assigned identification numbers and DoD ID number.
    Suicide risk data such as suicide gestures/self-harm, accidents/
injuries, and suicide attempts; alcohol offenses, drug offenses, crimes 
against property, crimes against persons, domestic abuse, child abuse, 
screened at the Alcohol Substance Abuse Program (ASAP), illicit 
positive drug tests, enrollments in the Alcohol Substance Abuse Program 
(ASAP), readiness limiting behavioral health profiles, financial 
problems, letters of reprimand, pending medical board, administrative 
separations pending, family advocacy program use, courts martial, 
eviction notices, disciplinary actions, Absent Without Leave (AWOL), 
and change in marital status.
    Data indicating the Unit Identification Code (UIC) to which 
Soldiers are assigned, and data indicating the UIC for which a 
Commander maintains command authority will be collected.

Authority for maintenance of the system:
    5 U.S.C. 7902, Safety Programs; 10 U.S.C 3013, Secretary of the 
Army; 10 U.S.C. 1071-1085, Medical and Dental Care; 10 U.S.C. 1079a, 
Civilian Health and Medical Program of the Uniformed Services 
(CHAMPUS); 10 U.S.C. 1097a and 1097b, TRICARE Prime and TRICARE 
Program; 10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. Chapter 55, Medical and Dental Care; 28 U.S.C. 
534, Uniform Federal Crime Reporting Act of 1988; 29 CFR Part 1960, 
Occupational Illness/Injury Reporting Guidelines for Federal Agencies; 
42 U.S.C. 290dd-2 Confidentiality of records; 42 U.S.C. 10606 et seq., 
Victims' Rights, as implemented by Department of Defense, Instruction 
1030.2, Victim and Witness Assistance Procedures; 42 U.S.C. Chapter 
117, Sections 11131-11152, Reporting of Information; 44 U.S.C. 3101, 
Records Management by Federal Agencies; 45 CFR Parts 160 and 164, 
Health Insurance Portability and Accountability Act, General 
Administrative Requirements and Privacy and Security Rules; 50 U.S.C. 
Supplement IV, Appendix 454, as amended, Persons liable for training 
and service; Pub. L. 91-596, Occupational Safety and Health Act of 
1970; Pub. L. 104-91, Health Insurance Portability and Accountability 
Act of 1996; Federal Drug Free Workplace Act of 1988, DoD 6010.8-R, 
CHAMPUS; DoD 6010.8-R, Civilian Health and Medical Program of the 
Uniformed Services (CHAMPUS); DoD 6025.18-R, DoD Health Information 
Privacy Regulation; DoD Directive 1030.1, Victim and Witness 
Assistance; DoD Instruction 6015.23, Delivery of Healthcare at Military 
Treatment Facilities (MTFs); DoD Directive 6040.37, Confidentiality of 
Medical Quality Assurance (QA) Records; DoD Instruction 6055.1, DoD 
Safety and Occupational Health Program; DoD Directive 6490.02E, 
Comprehensive Health Surveillance; DoD Instruction 6495.02, Sexual 
Assault Prevention and Response Program Procedures; Army Regulation 40-
66,

[[Page 24691]]

Medical Record Administration and Health Care Documentation; Army 
Regulation 190-45, Military Police Law Enforcement Reporting; Army 
Regulation 195-2, Criminal Investigation Activities; Army Regulations 
385-10, Army Safety Program; Army Regulation 385-40, Accident Reporting 
and Records; Army Regulation 600-8-104, Army Military Human Resource 
Records Management; Army Regulation 600-63, Army Health Promotion, 
Rapid Action Revision, 20 Sep 09, Paragraph 4-4 Suicide Prevention and 
Surveillance; Army Regulation 600-85, Army Substance Abuse Program; and 
Army Regulation 608-18, Family Advocacy Program.

Purpose(s):
    To provide Commanders with information they need to recognize early 
warning signs and proactively engage in intervention activities to help 
reduce Soldier suicides, risk-related deaths, and other negative 
outcomes of high risk behavior. Authorizes Army Commanders of Battalion 
level and lower level Commanders access to Personally Identifiable 
Information (PII) and Protected Health Information (PHI) of Soldiers 
under their command to help identify individuals with high risk 
profiles.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of System of Records Notices may apply to this 
system.

    Note: This system of records contains protected health 
information. The DoD Health Information Privacy Regulation (DoD 
6025.18-R) issued pursuant to the Health Insurance Portability and 
Accountability Act of 1996, applies to most such health information. 
DoD 6025.18-R may place additional procedural requirements on the 
uses and disclosures of such information beyond those found in the 
Privacy Act of 1974, as amended, or mentioned in this system of 
records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Records are retrieved by PDE-ID number.

Safeguards:
    The computerized records are located in restricted areas accessible 
only to authorized personnel with documented security clearances. 
Physical access is controlled by dual access controls, alarm system, 
surveillance system, properly cleared and trained personnel with 
approved need-to-know, and computer hardware and software security 
features. Records are restricted to designated personnel and protected 
by a layered architecture and data encryption. Protection is 
commensurate with the sensitivity level of the data.

Retention and disposal:
    Records are maintained until no longer needed for conducting 
business, but not longer than 6 years, then destroy by erasure or 
deletion.

System manager(s) and address:
    Deputy Chief of Staff G-1, Headquarters, Department of the Army, 
Army Center for Substance Abuse Program G1, 300 Army Pentagon, 
Washington, DC 20320-3000.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Army Center for Substance Abuse Programs, 386 3rd Ave, Building 
1467, Fort Knox, KY 40121-2071.
    Individuals should provide their full name, date of birth, and DoD 
ID Number.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746 to declare 
that the information provided in the request for notification is true 
and correct, in the following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (signature)'.

If executed within the United States, its territories, possessions, or 
Commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(signature)'.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Army Center for 
Substance Abuse Programs, 386 3rd Ave, Building 1467, Fort Knox, KY 
40121-2071.
    Individuals should provide their full name, date of birth, DoD ID 
Number.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (signature)'.

If executed within the United States, its territories, possessions, or 
Commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(signature)'.

Contesting records procedures:
    The Army's rules for accessing records, and or contesting contents 
and appealing denial authority determinations are contained in Army 
Regulation 340-21; 32 CFR part 505.

Record source categories:
    Army Central Registry (ACR), Army Safety Management Information 
System (ASMIS), U.S. Army Criminal Investigation Command (CID), 
Centralized Operations Police Suite (COPS), Military Police Reporting 
System (MPRS), CID Information Management System (CIMS), Automated 
System Crime Records Center (ASCRC), CIMS Automated Criminal 
Investigation/Criminal Intelligence (ACI2), Defense Casualty 
Information Processing System (DCIPS), DoD Suicide Event Registry--Army 
(DoDSER-A), Drug and Alcohol Management Information System (DAMIS), 
Electronic Profiling System (e-Profile), Human Resources Command (HRC), 
Integrated Total Army Personnel Database (ITAPDB), Army Organization 
Server (AOS), Defense Manpower Data Center (DMDC), and Total Officer 
Personnel Management Information System (TOPMIS).

Exemptions claimed for the system:
    None.

[FR Doc. 2014-09959 Filed 4-30-14; 8:45 am]
BILLING CODE 5001-06-P