[Federal Register Volume 79, Number 102 (Wednesday, May 28, 2014)]
[Notices]
[Pages 30641-30643]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-12298]
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DEPARTMENT OF THE INTERIOR
National Park Service
[NPS-WASO-NRSS-11168; 2609-0003-NDY]
Privacy Act of 1974; as Amended; Notice of a New System of
Records
AGENCY: National Park Service, Interior.
ACTION: Notice of creation of a new system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Interior is issuing a public notice of
its intent to create the National Park Service ``Planning, Environment
and Public Comment (PEPC) System--NPS-23'' system of records. The
system is an online collaborative tool designed to facilitate the
project management process in conservation planning and environmental
impact analysis. The system assists the National Park Service in making
informed decisions with regard to a number of compliance issues
throughout the planning, design, and construction process.
DATES: Comments must be received by July 7, 2014.
ADDRESSES: Any person interested in commenting on this notice may do so
by: Submitting comments in writing to Felix Uribe, National Park
Service Privacy Act Officer, 1201 Eye Street NW., 8th Floor,
Washington, DC 20005; hand-delivering comments to Felix Uribe, National
Park Service Privacy Act Officer, 1201 Eye Street NW., 8th Floor,
Washington, DC 20005; or emailing comments to [email protected].
FOR FURTHER INFORMATION CONTACT: Project Manager, Office of Natural
Resource Information Systems, Natural Resource Stewardship and Science,
National Park Service, 1201 Oakridge Dr., Fort Collins, CO 80525;
Telephone (970) 267-2132.
SUPPLEMENTARY INFORMATION:
I. Background
The Department of the Interior (DOI), National Park Service (NPS)
maintains the ``Planning, Environment and Public Comment (PEPC)
System--NPS-23'' system of records. The PEPC System is an online
collaborative tool designed to facilitate the project management
process in conservation planning and environmental impact analysis. The
system assists NPS interdisciplinary team members in making informed
decisions with regard to a number of compliance issues throughout the
planning, design, and construction process; improving the overall
tracking and management of projects; promoting collaboration and
tracking key milestones on projects; facilitating communication between
project participants, both inside and outside the NPS; increasing the
efficiency of the compliance process by helping NPS employees prepare
environmental screening and assessment of effect forms, as well as
scheduling site visits, tracking tasks, mitigations, and environmental
consultations; providing a unified portal for public consultation which
makes information available to the public in a single, easily-
accessible location; and facilitating analysis for web submission of
public comments.
The system will be effective as proposed at the end of the comment
period (the comment period will end 40 days after the publication of
this notice in the Federal Register), unless comments are received
which would require a contrary determination. The DOI will publish a
revised notice if changes are made based upon a review of the comments
received.
II. Privacy Act
The Privacy Act of 1974, as amended (5 U.S.C. 552a), embodies fair
information practice principles in a statutory framework governing the
means by which Federal Agencies collect, maintain, use, and disseminate
individuals' personal information. The Privacy Act applies to records
about individuals that are maintained in a ``system of records.'' A
``system of records'' is a group of any records under the control of an
agency from which information is retrieved by the name of an individual
or by some identifying number, symbol, or other identifying particular
assigned to the individual. The Privacy Act defines an individual as a
United States citizen or lawful permanent resident. As a matter of
policy, DOI extends administrative Privacy Act protections to all
individuals. Individuals may request access to their own records that
are maintained in a system of records in the possession or under the
control of DOI by complying with DOI Privacy Act regulations, 43 CFR
Part 2.
The Privacy Act requires each agency to publish in the Federal
Register a description denoting the type and character of each system
of records that the agency maintains, the routine uses that are
contained in each system in order to make agency record keeping
practices transparent, to notify individuals regarding the uses of
their records, and to assist individuals to more easily find such
records within the agency. Below is the description of the NPS
``Planning, Environment and Public Comment (PEPC) System--NPS-23''
system of records.
In accordance with 5 U.S.C. 552a(r), DOI has provided a report of
this system of records to the Office of Management and Budget and to
Congress.
III. Public Disclosure
Before including your address, phone number, email address, or
other personal identifying information in your comment, you should be
aware that your entire comment, including your personal identifying
information, may be made publicly available at any time. While you can
ask us in your comment to withhold your personal identifying
information from public review, we cannot guarantee that we will be
able to do so.
Dated: May 20, 2014.
Felix Uribe,
Privacy Act Officer, National Park Service.
SYSTEM NAME:
Planning, Environment and Public Comment (PEPC) System--NPS-23
SYSTEM LOCATION:
This system is located at the Office of Natural Resource
Information Systems, Natural Resource Stewardship and Science, National
Park Service, 1201 Oakridge Dr., Fort Collins, CO 80525. Records may
also be located at NPS regional and field offices responsible for
projects related to conservation planning and environmental impact
analysis.
[[Page 30642]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include DOI employees,
contractors and volunteers, other Federal, state or local government
agency employees, contractors and volunteers, partners of NPS that are
involved in the projects, members of the public providing and seeking
comments on the projects, and other individuals involved with projects
related to conservation planning and environmental impact analysis.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains documents necessary to track compliance,
milestones, and status of projects related to conservation planning and
environmental impact analysis, and may include name, home or business
address, telephone number, email address, correspondent identification
number, project number, and unique correspondence identification number
for each correspondence record received. The correspondent's
identification number is a unique number in the database that can be
used to query the correspondent's information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 4321, The National Environmental Policy Act of 1969, as
amended; and 43 CFR Part 46, Implementation of the National
Environmental Policy Act of 1969.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The purposes of the system are (1) to track progress and milestones
of park projects, including the legal compliance process outlined in
the National Environmental Policy Act; (2) to allow park staff to
collaborate with team members on a project, post plans and related
documents for public review; (3) to provide public comment opportunity;
and (4) to provide the NPS with a tool for comment analysis and
response, which includes demographic information to better make
informed decisions and serve the public.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, records or information contained in this
system may be disclosed outside DOI as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
(1) (a) To any of the following entities or individuals, when the
circumstances set forth in paragraph (b) are met:
(i) The U.S. Department of Justice (DOJ);
(ii) A court or an adjudicative or other administrative body;
(iii) A party in litigation before a court or an adjudicative or
other administrative body; or
(iv) Any DOI employee acting in his or her individual capacity if
DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
(b) When:
(i) One of the following is a party to the proceeding or has an
interest in the proceeding:
(A) DOI or any component of DOI;
(B) Any other Federal agency appearing before the Office of
Hearings and Appeals;
(C) Any DOI employee acting in his or her official capacity;
(D) Any DOI employee acting in his or her individual capacity if
DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
(E) The United States, when DOJ determines that DOI is likely to be
affected by the proceeding; and
(ii) DOI deems the disclosure to be:
(A) Relevant and necessary to the proceeding; and
(B) Compatible with the purpose for which the records were
compiled.
(2) To a congressional office in response to a written inquiry that
an individual covered by the system, or the heir of such individual if
the covered individual is deceased, has made to the office.
(3) To any criminal, civil, or regulatory law enforcement authority
(whether Federal, state, territorial, local, tribal or foreign) when a
record, either alone or in conjunction with other information,
indicates a violation or potential violation of law, criminal, civil,
or regulatory in nature, and the disclosure is compatible with the
purpose for which the records were compiled.
(4) To an official of another Federal agency to provide information
needed in the performance of official duties related to reconciling or
reconstructing data files or to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
(5) To Federal, state, territorial, local, tribal, or foreign
agencies that have requested information relevant or necessary to the
hiring, firing or retention of an employee or contractor, or the
issuance of a security clearance, license, contract, grant or other
benefit, when the disclosure is compatible with the purpose for which
the records were compiled.
(6) To representatives of the National Archives and Records
Administration to conduct records management inspections under the
authority of 44 U.S.C. 2904 and 2906.
(7) To state and local governments and tribal organizations to
provide information needed in response to court order and/or discovery
purposes related to litigation, when the disclosure is compatible with
the purpose for which the records were compiled.
(8) To an expert, consultant, or contractor (including employees of
the contractor) of DOI that performs services requiring access to these
records on DOI's behalf to carry out the purposes of the system. (9) To
appropriate agencies, entities, and persons when:
(a) It is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; and
(b) DOI has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interest, identity theft or fraud, or harm to the security or integrity
of this system or other systems or programs (whether maintained by the
DOI or another agency or entity) that rely upon the compromised
information; and
(c) The disclosure is made to such agencies, entities and persons
who are reasonably necessary to assist in connection with the DOI's
efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
(10) To the Office of Management and Budget (OMB) during the
coordination and clearance process in connection with legislative
affairs as mandated by OMB Circular A-19.
(11) To the Department of the Treasury to recover debts owed to the
United States.
(12) To the news media when the disclosure is compatible with the
purpose for which the records were compiled.
(13) To officials of another Federal, state, local, or tribal
agency to retrieve, review or analyze public comments for projects
under their authority, which were received via the PEPC System.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a
consumer reporting agency as defined in the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1996 (31
U.S.C. 3701(a)(3)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are contained in file folders stored within filing
cabinets.
[[Page 30643]]
Electronic records are contained in computers, magnetic disks, computer
tapes, removable drives, email and electronic databases.
RETRIEVABILITY:
Records in this system are retrieved by various fields including
the name of correspondent, project number, correspondence
identification number or correspondent's identification number.
SAFEGUARDS:
Access to records in the PEPC System is limited to authorized
personnel whose official duties require such access. Paper records are
secured in file cabinets in areas which are locked during non-duty
hours. Electronic records conform to OMB and Departmental guidelines
reflecting the implementation of the E-Government Act of 2002, National
Institute of Standards and Technology Special Publication standards for
Computer Security and the DOI regulations on safeguarding of Privacy
Act information (43 CFR 2.226). A Privacy Impact Assessment was
developed for the PEPC System to ensure that Privacy Act requirements
and safeguards are met. Database tables are kept on separate file
servers away from general file storage and other local area network
usage. The data itself is stored in a password-protected, client-server
database. Electronic transmissions of records are encrypted and
password-protected. Security measures establish access levels for
different types of users. Personnel authorized to access the system
must complete all Security, Privacy, and Records management training
and sign the Rules of Behavior.
RETENTION AND DISPOSAL:
Records in this system are retained in accordance with the National
Park Service Records Schedule for Resource Management and Lands, which
has been approved by National Archives and Records Administration (Job
No. N1-79-08-1), and includes both permanent and temporary records.
Records retention and disposition vary dependent on the type of record
maintained within the system.
Paper records are disposed of by shredding or pulping, and records
contained on electronic media are degaussed or erased in accordance
with 384 Departmental Manual 1.
SYSTEM MANAGER AND ADDRESS:
Project Manager, Office of Natural Resource Information Systems,
Natural Resource Stewardship and Science, National Park Service, 1201
Oakridge Dr., Fort Collins, CO 80525.
NOTIFICATION PROCEDURES:
An individual requesting notification of the existence of records
on himself or herself should send a signed, written inquiry to the
System Manager identified above. The request envelope and letter should
both be clearly marked ``PRIVACY ACT INQUIRY.'' A request for
notification must meet the requirements of 43 CFR 2.235.
RECORDS ACCESS PROCEDURES:
An individual requesting records on himself or herself should send
a signed, written inquiry to the System Manager identified above. The
request should describe the records sought as specifically as possible.
The request envelope and letter should both be clearly marked ``PRIVACY
ACT REQUEST FOR ACCESS.'' A request for access must meet the
requirements of 43 CFR 2.238.
CONTESTING RECORDS PROCEDURES:
An individual requesting corrections or the removal of material
from his or her records should send a signed, written request to the
System Manager identified above. A request for corrections or removal
must meet the requirements of 43 CFR 2.246.
RECORD SOURCE CATEGORIES:
Records in the PEPC System are obtained from DOI employees,
contractors and volunteers, other Federal, state or local government
agency employees, contractors and volunteers, partners of NPS that are
involved in projects, members of the public providing and seeking
comments on projects, and other individuals involved with projects
related to conservation planning and environmental impact analysis.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2014-12298 Filed 5-27-14; 8:45 am]
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