[Federal Register Volume 79, Number 130 (Tuesday, July 8, 2014)]
[Notices]
[Pages 38524-38526]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-15784]
[[Page 38524]]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2014-OS-0101]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a System of Records.
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SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records, DHRA 06 DoD, entitled ``Defense Sexual Assault
Incident Database,'' in its inventory of record systems subject to the
Privacy Act of 1974, as amended. This system will be used to centralize
case-level sexual assault data involving a member of the Armed Forces,
in a manner consistent with DoD regulations for unrestricted and
restricted reporting, including information, if available, about the
nature of the assault (e.g., incident date and location, type of
offense), the victim, the alleged perpetrator, investigative
information, case outcomes in connection with the assault, and other
information necessary to fulfill reporting requirements. Records may
also be used as a management tool for statistical analysis, tracking,
reporting, evaluating program effectiveness and conducting research.
The system includes the capability for entering records and interfacing
data; generating various level reports and queries; and conducting case
and business management.
DATES: Comments will be accepted on or before August 7, 2014. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at the Defense Privacy and Civil Liberties Office Web site at http://dpclo.defense.gov/.
The proposed system report, as required by U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 27, 2014, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: July 1, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHRA 06 DoD
System name:
Defense Sexual Assault Incident Database (November 19, 2012, 77 FR
69442).
Changes:
* * * * *
System location:
Delete entry and replace with ``Primary location:
Washington Headquarters Services (WHS), Enterprise Information
Technology Support Directorate, WHS-Supported Organizations Division,
2521 South Clark Street, Suite 640, Arlington, VA 22209-2328.
Secondary locations:
The Department of the Army, Automated Criminal Investigation/
Intelligence System, Russell Knox Building, 27130 Telegraph Road,
Quantico, VA 22134-2253.
The Department of the Navy, Consolidated Law Enforcement Operations
Center, Naval Criminal Investigative Service, Russell Knox Building,
27130 Telegraph Road, Quantico, VA 22134-2253.
The Department of the Air Force, Investigative Information
Management System, Headquarters United States Air Force, Air Force
Office of Special Investigations, Russell Knox Building, 27130
Telegraph Road, Quantico, VA 22134-2253.
Decentralized locations include the Services staff and field
operating agencies, major commands, installations, and activities.
Official mailing addresses are published as an appendix to each
Services compilation of systems of records notices.''
Categories of individuals covered by the system:
Delete entry and replace with ``Active duty Army, Navy, Marine
Corps and Air Force members; active duty Reserve members and National
Guard members covered by title 10 or title 32 (hereafter `service
members'); service members who were victims of a sexual assault prior
to enlistment or commissioning; military dependents age 18 and older;
DoD civilians; DoD contractors; other government civilians; U.S.
civilians; and foreign military members who may be lawfully admitted
into the U.S. or foreign military members who are not covered under the
Privacy Act who may be victims and/or alleged perpetrators in a sexual
assault involving a member of the Armed Forces.''
Categories of records in the system:
Delete entry and replace with ``Victim information, in unrestricted
reports, includes last, first, and middle name, Defense Sexual Assault
Incident Database (DSAID) control number (i.e., system generated unique
control number), identification type (e.g., DoD Identification (DoD ID)
number, Social Security Number (SSN), passport, U.S. Permanent
Residence Card, foreign identification), identification number for
identification provided, birth date, victim contact information (e.g.
phone number, mailing address, email address), age at the time of
incident, gender, race, ethnicity, and victim type (e.g., military, DoD
civilian/contractor, other government civilian, U.S. civilian, foreign
national/military, unknown), affiliation, grade/rank, status (e.g.,
Active Duty, Reserve, National Guard), location, relationship to
subject, and name of victim's commander.
Alleged perpetrator information, in unrestricted reports, includes
last, first, and middle name, identification type (e.g., DoD ID number,
SSN, passport, U.S. Permanent Residence Card, or foreign
identification), identification number for identification provided,
[[Page 38525]]
birth date, age at the time of incident, gender, race, ethnicity,
subject type (e.g., military, DoD civilian/contractor, other government
civilian, U.S. civilian, foreign national/military, unknown),
affiliation, grade/rank, status (e.g., Active Duty Reserve, National
Guard) and location.
However, if a victim of a sexual assault involving a member of the
Armed Forces makes a restricted report (report that does not initiate
investigation) of sexual assault, no personal identifying information
for the victim and/or alleged perpetrator is maintained in DSAID. Any
personal information collected is stored and maintained locally.
Other data collected, for unrestricted reports, to support case and
business management includes the date and type of report; tracking
information on Sexual Assault Forensic Examinations performed,
expedited transfers and civilian/military protective orders, and
referrals to appropriate resources; information on line of duty
determinations; victim safety information; case management meeting
information; and information on memoranda of understanding.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 113 note, Department of
Defense Policy and Procedures on Prevention and Response to Sexual
Assaults Involving Members of the Armed Forces; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013,
Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C.
8013, Secretary of the Air Force; 32 U.S.C. 102, National Guard; DoD
Directive 6495.01, Sexual Assault Prevention and Response (SAPR)
Program; DoD Instruction 6495.02, Sexual Assault Prevention and
Response (SAPR) Program Procedures; Army Regulation 600-20, Chapter 8,
Army Command Policy (Sexual Assault Prevention and Response Program);
Secretary of the Navy Instruction 1752.4B, Sexual Assault Prevention
and Response; Marine Corps Order 1752.5B, Sexual Assault Prevention and
Response (SAPR) Program; Air Force Instruction 36-6001, Sexual Assault
Prevention and Response (SAPR) Program; and E.O. 9397 (SSN), as
amended.''
Purpose(s):
Delete entry and replace with ``To centralize case-level sexual
assault data involving a member of the Armed Forces, in a manner
consistent with DoD regulations for unrestricted and restricted
reporting, including information, if available, about the nature of the
assault (e.g., incident date and location, type of offense), the
victim, the alleged perpetrator, investigative information, case
outcomes in connection with the assault, and other information
necessary to fulfill reporting requirements. Records may also be used
as a management tool for statistical analysis, tracking, reporting,
evaluation program effectiveness and conducting research.
The system includes the capability for entering records and
interfacing data; generating various level reports and queries; and
conducting case and business management.
At the DoD level, only de-identified data is used to respond to
mandated reporting requirements. Identified closed case information and
de-identified, aggregate open case information may also be used as a
management tool for statistical analysis, tracking, reporting,
evaluating program effectiveness and conducting research. In accordance
with DoD policy, at the Military Service level, information regarding
unrestricted reports should only be released to personnel with an
official need to know or as authorized by law; proper release of
restricted reporting information should also be limited to those with
an official need to know or as authorized by law.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, the records contained herein may be disclosed outside the
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of Office
of the Secretary of Defense (OSD) systems of records notices may apply
to this system.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Paper file folders and electronic
storage media.''
* * * * *
Safeguards:
Delete entry and replace with ``Records are maintained in a
controlled facility. Physical entry is restricted by the use of guards,
identification badges, key cards, and locks. Access to case files in
the system is role-based and requires the use of a Common Access Card
(CAC) and password. Access roles and permission lists for SARCs and
authorized Military Service legal officers are granted by Military
Service Sexual Assault Prevention and Response program managers through
the assignment of appropriate user roles. Periodic security audits are
also conducted. Technical safeguards include firewalls, passwords,
encryption of data, and use of virtual private network. Access is
further restricted to authorized users with a .mil email address and a
CAC.''
Retention and disposal:
Delete entry and replace with ``Records are cut off at the end of
the fiscal year and destroyed fifty years after cut off.''
System manager(s) and address:
Delete entry and replace with ``Sexual Assault Prevention and
Response Office, ATTN: Defense Sexual Assault Incident Database Program
Manager, 4800 Mark Center Drive, Alexandria, VA 22350-8000.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the appropriate Service
office listed below:
The Department of the Army, Human Resources Policy Directorate
(HRPD), Sexual Harassment/Assault Response and Prevention (SHARP), 2530
Crystal Drive, 6th Floor, Arlington, VA 22202-3938.
The Department of the Navy, ATTN: Sexual Assault Prevention and
Response Program Manager, 716 Sicard Street SE., Suite 1000, Washington
Navy Yard, DC 20374-5140.
Headquarters United States Air Force/A1S, ATTN: Sexual Assault
Prevention and Response Program Manager, 1040 Air Force Pentagon,
Washington, DC 20330-1040.
The National Guard Bureau, Sexual Assault Prevention and Response
Office, ATTN: Sexual Assault Prevention and Response Program Manager,
111 South George Mason Drive, AH2, Arlington, VA 22204-1373.
Signed, written requests should contain the name, identification
number and type of identification, and indicate whether the individual
is a victim or alleged perpetrator.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
records about themselves contained in this
[[Page 38526]]
system of records should address written inquiries to the following as
appropriate:
The Department of the Army, HRPD, Sexual Harassment/Assault
Response and Prevention (SHARP), 2530 Crystal Drive, 6th Floor,
Arlington, VA 22202-3938.
The Department of the Navy, ATTN: Sexual Assault Prevention and
Response Program Manager, 716 Sicard Street SE., Suite 1000, Washington
Navy Yard, DC 20374-5140.
Headquarters United States Air Force/A1S, ATTN: Sexual Assault
Prevention and Response Program Manager, 1040 Air Force Pentagon,
Washington, DC 20330-1040.
The National Guard Bureau, Sexual Assault Prevention and Response
Office, ATTN: Sexual Assault Prevention and Response Program Manager,
111 South George Mason Drive, AH2, Arlington, VA 22204-1373.
Signed, written requests should contain the name, identification
number and type of identification, indicate whether the individual is a
victim or alleged perpetrator, and the number of this system of records
notice.''
* * * * *
Record source categories:
Delete entry and replace with ``Individual, SARCs, Military Service
Legal Officers (i.e. attorneys provided access to the system),
Automated Criminal Investigation/Intelligence System (Army),
Consolidated Law Enforcement Operations Center (Navy), and
Investigative Information Management System (Air Force).''
* * * * *
[FR Doc. 2014-15784 Filed 7-7-14; 8:45 am]
BILLING CODE 5001-06-P