[Federal Register Volume 79, Number 133 (Friday, July 11, 2014)]
[Notices]
[Pages 40072-40074]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-16208]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2014-OS-0105]
Privacy Act of 1974; System of Records
AGENCY: Defense Health Agency, DoD.
ACTION: Notice to add a new System of Records.
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SUMMARY: The Defense Health Agency is proposing to establish a new
system of records, EDHA 25 DoD, entitled ``Enterprise Blood Management
System (EBMS)'' in its inventory of record systems subject to the
Privacy Act of 1974, as amended. This system will be used to obtain
information from individuals donating blood in order to identify and
verify donor demographics; determine donor suitability; associate
donors to blood collections for testing; and create records necessary
to identify and notify recipients of potential or known infectious
blood units. Information collected is also used to determine the
suitability of voluntary blood donations, record time of blood
donation, and blood type; administer the Armed Services Blood Program
(ASBP); and in some instances, recommend medical treatment for
prospective blood donors.
DATES: Comments will be accepted on or before August 11, 2014. This
proposed action will be effective on the day following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Linda S. Thomas, Chief, Defense
Health Agency Privacy and Civil Liberties Office, 7700 Arlington
Boulevard, Suite 5101, Falls Church, VA 22042-5101, or by phone at
(703) 681-7500.
SUPPLEMENTARY INFORMATION: The Defense Health Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Defense Privacy and Civil Liberties Office Web site http://dpclo.defense.gov/.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on July 1, 2014, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: July 8, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
EDHA 25 DoD
System name:
Enterprise Blood Management System (EBMS)
System location:
Primary location: Enterprise Infrastructure (EI) Military Health
System (MHS) Enterprise Services Operations Center (MESOC) San Antonio,
300 Convent Street, Suite 1800, San Antonio, TX 78205-3742.
Secondary locations:
Enterprise Infrastructure (EI) Military Health System (MHS)
Enterprise Services Operations Center (MESOC) Aurora, 16401 East
Centretech Parkway, Aurora, CO 80011-9066.
For a complete listing of all system location addresses, contact
the system manager.
Categories of individuals covered by the system:
Donors: Any member of the Armed Services, Department of Defense
(DoD) civilian employees (including non-appropriated fund employees),
DoD contractors, federal employees from other federal agencies,
civilians, and foreign nationals donating blood at one or more DoD
blood donor collection sites.
Recipients: Armed Services medical beneficiaries who receive or
have received medical care at one or more DoD medical treatment
facilities and who have a need for a blood services encounter; and DoD
civilian employees (including non-appropriated fund employees), federal
employees from other federal agencies, contractors, civilians, and
foreign nationals who receive or have received care at one or more DoD
medical treatment facilities and who have a need for a blood services
encounter.
Categories of records in the system:
Donors: Name; date of birth; Social Security Number (SSN) and/or
DoD Identification (DoD ID) number; in the case of a foreign national,
the foreign national number assigned to that individual; donor family
member prefix and/or sponsor SSN or DoD ID number; gender; race/
ethnicity; contact phone number(s); home address; personal email
address; medical history; current health and disability information;
and employment information (including, for donors who are Armed
Services members, the donor's organization, station, and duty phone),
and previous donation history.
Recipients: Individual's name and other name(s) used, date of
birth, SSN and/or DoD ID number, gender, race/ethnicity, medical
information, and recipient's previous donation history (if any).
Authority for maintenance of the system:
10 U.S.C. Chapter 55, Medical and Dental Care; 32 CFR Part 199,
Civilian Health and Medical Program of the Uniformed Services
(CHAMPUS); DoD Directive 6000.12E, Health Service Support; DoD
Instruction (DoDI) 6015.23, Delivery of Healthcare at Military
Treatment Facilities: Foreign Service Care; Third-Party Collection;
Beneficiary Counseling and Assistance Coordinators (BCACs); DoDI
6480.04, Armed Services Blood Program Operational Procedures; and E.O.
9397 (SSN), as amended.
Purpose(s):
To obtain information from individuals donating blood in order to
[[Page 40073]]
identify and verify donor demographics; determine donor suitability;
associate donors to blood collections for testing; and create records
necessary to identify and notify recipients of potential or known
infectious blood units. Information collected is also used to determine
the suitability of voluntary blood donations, record time of blood
donation, and blood type; administer the Armed Services Blood Program
(ASBP); and in some instances, recommend medical treatment for
prospective blood donors.
To permit verification and authentication of the individuals
receiving blood transfusions.
To trace blood units and blood products that are unsuitable to
transfer, and previous units donated by the same donor, for review and
possible recipient notifications.
To obtain information on individuals receiving blood transfusions
through the ASBP, and the donor(s) of that blood for use in an
automated and standardized quality information system to ensure the
safety and quality of the blood supply in support of the Military
Health System's medical readiness and healthcare treatment activities.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records may be
specifically disclosed outside the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the Department of Health and Human Services (HHS) and its
components for the purpose of conducting research and analytical
projects, and to facilitate collaborative research activities between
DoD and HHS.
To the Department of Veterans Affairs (VA) for the purpose of
providing medical care to former Armed Services members and retirees
and facilitating collaborative research activities between the DoD and
VA.
To the National Research Council, National Academy of Sciences, and
similar institutions for authorized health research in the interest of
the Federal Government and the public.
To other federal, local, and state government agencies for
compliance with federal, state, and local laws and regulations
governing blood supply safety, control of communicable diseases,
preventive medicine and safety, and other public health and welfare
mandates relating to blood supplies.
To federal offices and agencies involved in the documentation and
review of defense occupational and environmental exposure data.
The DoD Blanket Routine Uses may apply to this system of records,
except as stipulated in the Notes below.
Note 1: This system of records contains individually
identifiable health information. The DoD Health Information Privacy
Regulation (DoD 6025.18-R) or any successor DoD issuances
implementing the Health Insurance Portability and Accountability Act
of 1996 (HIPAA) and 45 CFR Parts 160 and 164, Health and Human
Services, General Administrative Requirements and Security &
Privacy, respectively, within the DoD applies to most such health
information. DoD 6025.18-R or any successor issuance may place
additional procedural requirements on the uses and disclosures of
such information beyond those found in the Privacy Act of 1974, as
amended, or mentioned in this system of records notice.
Note 2: Except as provided under 42 U.S.C. 290dd-2, records of
identity, diagnosis, prognosis or treatment of any patient
maintained in connection with the performance of a program or
activity relating to substance abuse education, prevention,
training, treatment, rehabilitation, or research which is conducted,
regulated, or directly or indirectly assisted, by a department or
agency of the United States, will be treated as confidential and
disclosed only for the purposes and under the circumstances
expressly authorized in 42 U.S.C. 290dd-2.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Donor: Donor name, SSN and/or DoD ID number, and date of birth.
Recipient: Recipient name, SSN and/or DoD ID number, and date of
birth.
Safeguards:
Systems are maintained in controlled areas accessible only to
authorized personnel. Entry into these areas is restricted to those
personnel with a valid requirement and authorization to enter. Physical
entry is restricted by the use of locks, passwords which are changed
periodically, and administrative procedures.
The system provides two-factor authentication including Common
Access Cards with pin number and user ID/passwords. Access to personal
information is restricted to those who require the data in the
performance of their official duties. All personnel whose official
duties require access to the information are trained in the proper
safeguarding and use of the information.
Retention and disposal:
Disposition pending (treat records as permanent until the National
Archives and Records Administration has approved the retention and
disposal schedule).
System manager(s) and address:
EBMS Program Manager, Defense Health Clinical Systems (DHCS)/
Deployment and Readiness System (D&RS), 5109 Leesburg Pike, Skyline 6,
Suite 817, Falls Church, VA 22041-3240.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Chief, Freedom of Information Act (FOIA)
Service Center, Defense Health Agency Privacy and Civil Liberties
Office, 7700 Arlington Boulevard, Suite 5101, Falls Church, VA 22042-
5101.
Requests should contain the name and number of this system of
records notice, the individual's full name, current address, telephone
number, and signature.
If requesting information about a minor or legally incompetent
person, the request must be made by the custodial parent, legal
guardian, or party acting in loco parentis of such individual. Written
proof of that status may be required before the existence of any
information will be confirmed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Chief, FOIA Service Center, Defense Health Agency Privacy and Civil
Liberties Office, 7700 Arlington Boulevard, Suite 5101, Falls Church,
VA 22042-5101.
Requests should contain the name and number of this system of
records notice, the individual's full name, current address, telephone
number, and signature.
If requesting records about a minor or legally incompetent person,
the request must be made by the custodial parent, legal guardian, or
party acting in loco parentis of such individual. Written proof of that
status may be required before any records will be provided.
Contesting record procedures:
The Office of the Secretary of Defense (OSD) rules for accessing
records, for contesting contents and appealing initial agency
determinations are published in OSD Administrative Instruction 81, 32
CFR Part 311, or may be obtained from the system manager.
[[Page 40074]]
Record source categories:
Individuals, information printed on blood samples, the Composite
Health Care System, and AHLTA.
Exemptions claimed for the system:
None.
[FR Doc. 2014-16208 Filed 7-10-14; 8:45 am]
BILLING CODE 5001-06-P