[Federal Register Volume 79, Number 145 (Tuesday, July 29, 2014)]
[Notices]
[Pages 44043-44049]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-17801]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Indian Health Service
Office of Tribal Self-Governance Program; Planning Cooperative
Agreement
Announcement Type: New--Limited Competition.
Funding Announcement Number: HHS-2014-IHS-TSGP-0001.
Catalog of Federal Domestic Assistance Number: 93.444.
Key Dates
Application Deadline Date: August 29, 2014.
Review Date: September 8, 2014.
Earliest Anticipated Start Date: September 15, 2014.
Signed Tribal Resolutions Due Date: August 29, 2014.
I. Funding Opportunity Description
Statutory Authority
The Indian Health Service (IHS) Office of Tribal Self-Governance
(OTSG) is accepting limited competition Planning Cooperative Agreement
applications for the Tribal Self-Governance Program (TSGP). This
program is authorized under Title V of the Indian Self-Determination
and Education Assistance Act (ISDEAA), 25 U.S.C. 458aaa-2(e). This
program is described in the Catalog of Federal Domestic Assistance
(CFDA), available at https://www.cfda.gov/, under 93.444.
Background
The TSGP is more than an IHS program; it is an expression of the
government-to-government relationship between the United States and
Indian Tribes. Through the TSGP, Tribes negotiate with the IHS to
assume Programs, Services, Functions and Activities (PSFAs), or
portions thereof, which gives Tribes the authority to manage and tailor
health care programs in a manner that best fits the needs of their
communities.
Participation in the TSGP is one of three ways that Tribes can
choose to obtain health care from the Federal Government for their
members. Specifically, Tribes can choose to: (1) Receive health care
services directly from the IHS, (2) contract with the IHS to administer
individual PSFAs that the IHS would otherwise provide (referred to as
Title I Self-Determination Contracting), or (3) compact with the IHS to
assume control over healthcare PSFAs that the IHS would otherwise
provide (referred to as Title V Self-Governance Compacting or the
TSGP). These options are not exclusive and Tribes may choose to combine
options based on their individual needs and circumstances.
Participation in the TSGP affords Tribes the most flexibility to tailor
health care PSFAs to the needs of their communities.
The TSGP is a Tribally-driven initiative and strong Tribal/Federal
partnerships are essential for program success. The IHS established the
OTSG to implement Tribal Self-Governance authorities. The OTSG: (1)
serves as the primary liaison and advocate for Tribes participating in
the TSGP, (2) develops, directs, and implements Tribal Self-Governance
policies and procedures, (3) provides information and technical
assistance to Self-Governance Tribes, and (4) advises the IHS Director
on compliance with TSGP policies, regulations, and guidelines. Each IHS
Area has an Agency Lead Negotiator (ALN), designated by the IHS
Director, who has the authority to negotiate Self-Governance Compacts
and Funding Agreements. A Tribe should contact the respective ALN to
begin the Self-Governance planning process or, if currently an existing
Self-Governance Tribe, discuss methods to expand current PSFAs. The ALN
shall provide an overview of the TSGP and provide technical assistance
on the planning process or expanding current PSFAs.
Purpose
The purpose of this Planning Cooperative Agreement is to provide
resources to Tribes interested in entering the TSGP and to existing
Self-Governance Tribes interested in assuming new or expanded PSFAs.
Title V of the ISDEAA requires a Tribe or Tribal organization to
complete a planning phase to the satisfaction of the Tribe. The
planning phase must include legal and budgetary research and internal
Tribal government planning and organization preparation relating to the
administration of health care programs. See 25 U.S.C. 458aaa-2(d).
The planning phase helps Tribes make informed decisions about which
PSFAs to assume and what organizational changes or modifications are
necessary to successfully support those PSFAs. A thorough planning
phase improves timeliness and efficiency of negotiations and ensures
that the Tribe is fully prepared to assume the transfer of IHS PSFAs to
the Tribal health program.
A Planning Cooperative Agreement is not a prerequisite to enter the
TSGP and a Tribe may use other resources to meet the planning
requirements. Tribes that receive a Planning Cooperative Agreement are
not obligated to participate in the TSGP and may choose to delay or
decline participation based on the outcome of their planning
activities. This also applies to existing Self-Governance Tribes
exploring the option to expand their current PSFAs or assume additional
PSFAs.
Limited Competition Justification
There is limited competition under this announcement because the
authorizing legislation restricts eligibility to Tribes that meet
specific criteria. See 25 U.S.C. 458aaa-2(e); 42 CFR 137.24-26; see
also 42 CFR 137.10.
II. Award Information
Type of Award
Cooperative Agreement.
Estimated Funds Available
The total amount of funding identified for fiscal year (FY) 2014 is
approximately $360,000. Individual award amounts are anticipated to be
$120,000. The amount of funding available for competing awards issued
under this announcement is subject to the availability of
appropriations and budgetary priorities of the Agency. The IHS is under
no obligation to make awards that are selected for funding under this
announcement.
Anticipated Number of Awards
Approximately three awards will be issued under this program
announcement.
Project Period
The project period is for 12 months and runs from September 1, 2014
to August 31, 2015.
Cooperative Agreement
Cooperative Agreements awarded by the Department of Health and
Human Services (HHS) are administered under the same policies as a
grant. The funding agency (IHS) is required to have
[[Page 44044]]
substantial programmatic involvement in the project during the entire
award. Below is a detailed description of the level of involvement
required for both IHS and the grantee. The IHS will be responsible for
activities listed under section A and the grantee will be responsible
for activities listed under section B as stated:
Substantial Involvement Description for the TSGP Planning Cooperative
Agreement
A. IHS Programmatic Involvement
(1) Provide descriptions of PSFAs and associated funding at all
organizational levels (Service Unit, Area, and Headquarters), including
funding formulas and methodologies related to determining Tribal
shares.
(2) Meet with Planning Cooperative Agreement recipient to provide
program information and discuss methods currently used to manage and
deliver health care.
(3) Identify and provide statutes, regulations, and policies that
provide authority for administering IHS programs.
(4) Provide technical assistance on the IHS budget, Tribal shares,
and other topics as needed.
B. Grantee Planning Cooperative Agreement Award Activities
(1) Research and analyze the complex IHS budget to gain a thorough
understanding of funding distribution at all organizational levels and
to determine which PSFAs the Tribe may elect to assume or expand.
(2) Establish a process by which Tribes may approach the IHS to
identify PSFAs and associated funding that may be incorporated into
their current programs.
(3) Determine the Tribe's share of each PSFA and evaluate the
current level of healthcare services being provided to make an informed
decision on new or expanded program assumption(s).
III. Eligibility Information
1. Eligibility
To be eligible for this Limited Competition Planning Cooperative
Agreement under this announcement, an applicant must:
A. Be an ``Indian Tribe'' as defined in 25 U.S.C. 450b(e); a
``Tribal Organization'' as defined in 25 U.S.C. 450b(l); or an ``Inter-
Tribal Consortium'' as defined at 42 CFR 137.10. However, Alaska Native
Villages or Alaska Native Village Corporations are not eligible if they
are located within the area served by an Alaska Native regional health
entity. See Consolidated Appropriations Act, 2014, Public Law 113-76.
By statute, the Native Village of Eyak, Eastern Aleutian Tribes, and
the Council for Athabascan Tribal Governments have also been deemed
Alaska Native regional health entities and therefore are eligible to
apply. Those Alaska Tribes not represented by a Self-Governance Tribal
consortium Funding Agreement within their area may still be considered
to participate in the TSGP.
B. Submit a Tribal resolution from the appropriate governing body
of each Indian Tribe to be served by the ISDEAA Compact authorizing the
submission of the Planning Cooperative Agreement application. Tribal
consortia applying for a TSGP Planning Cooperative Agreement shall
submit Tribal Council resolutions from each Tribe in the consortium.
Tribal resolutions can be attached to the electronic online
application. Applications by Tribal organizations will not require a
specific Tribal resolution if the current Tribal resolution(s) under
which they operate would encompass the proposed grant activities.
Draft Tribal resolutions are acceptable in lieu of official signed
resolutions and can be submitted along with the electronic application.
However, an official signed Tribal resolution must be received by the
Division of Grants Management (DGM) prior to the beginning of the
Objective Review. If the DGM does not receive an official signed
resolution by the Review Date listed under the Key Dates section on
page one of this announcement, then the application shall be considered
incomplete and ineligible for review or further consideration.
Officially signed Tribal resolutions can be mailed to the DGM,
Attn: Mr. John Hoffman, 801 Thompson Avenue, TMP Suite 360, Rockville,
MD 20852. Applicants submitting Tribal resolutions after or aside from
the online electronic application submission must ensure that the
information is received by the IHS, DGM. It is highly recommended that
the documentation be sent by a delivery method that includes delivery
confirmation and tracking. Please contact Mr. Hoffman by telephone at
(301) 443-5204 prior to the Review Date regarding submission questions.
C. Demonstrate, for three fiscal years, financial stability and
financial management capability. The Indian Tribe must provide evidence
that, for the three years prior to participation in Self-Governance,
the Indian Tribe has had no uncorrected significant and material audit
exceptions in the required annual audit of the Indian Tribe's Self-
Determination Contracts or Self-Governance Funding Agreements with any
Federal agency. See 25 U.S.C. 458aaa-2; 42 CFR 137.15-23.
For Tribes or Tribal organizations that expended $300,000 or more
($500,000 for FYs ending after December 31, 2003) in Federal awards,
the OTSG shall retrieve the audits directly from the Federal Audit
Clearinghouse database.
For Tribes or Tribal organizations that expended less than $300,000
($500,000 for FYs ending after December 31, 2003) in Federal awards,
the Tribe or Tribal organization must provide evidence of the program
review correspondence from IHS or Bureau of Indian Affairs officials.
See 42 CFR 137.21-23.
Meeting the eligibility criteria for a Planning Cooperative
Agreement does not mean that a Tribe or Tribal organization is eligible
for participation in the IHS TSGP under Title V of the ISDEAA. See 25
U.S.C. 458aaa-2; 42 CFR 137.15-23. For additional information on
eligibility for the IHS TSGP, please visit the Eligibility and Funding
page on the OTSG Web site, located at: http://www.ihs.gov/SelfGovernance.
Note: Please refer to Section IV.2 (Application and Submission
Information/Subsection 2, Content and Form of Application Submission)
for additional proof of applicant status documents required such as
Tribal resolutions, proof of non-profit status, etc.
2. Cost Sharing or Matching
The IHS does not require matching funds or cost sharing for grants
or cooperative agreements.
3. Other Requirements
If application budgets exceed the highest dollar amount outlined
under the ``Estimated Funds Available'' section within this funding
announcement, the application will be considered ineligible and will
not be reviewed for further consideration. If deemed ineligible, the
IHS will not return the application. The applicant will be notified via
email by the DGM of this decision.
IV. Application and Submission Information
1. Obtaining Application Materials
The full application package and detailed instructions for this
announcement can be found at http://www.Grants.gov or https://www.ihs.gov/dgm/index.cfm?module=dsp_dgm_funding.
[[Page 44045]]
Questions regarding the electronic application process may be
directed to Mr. Paul Gettys at (301) 443-2114.
2. Content and Form Application Submission
The applicant must include the project narrative as an attachment
to the application package. Mandatory documents for all applicants
include:
Table of contents.
Abstract (one page) summarizing the project.
Application forms:
[cir] SF-424, Application for Federal Assistance.
[cir] SF-424A, Budget Information--Non-Construction Programs.
[cir] SF-424B, Assurances--Non-Construction Programs.
Budget Justification and Narrative (must be single spaced
and not exceed five pages).
Project Narrative (must be single spaced and not exceed
ten pages).
[cir] Background information on the Tribe or Tribal organization.
[cir] Proposed scope of work, objectives, and activities that
provide a description of what will be accomplished, including a one-
page Timeframe Chart.
Tribal Resolution(s).
501(c)(3) Certificate (if applicable).
Biographical sketches for all Key Personnel.
Contractor/Consultant resumes or qualifications and scope
of work.
Disclosure of Lobbying Activities (SF-LLL).
Certification Regarding Lobbying (GG-Lobbying Form).
Copy of current Negotiated Indirect Cost rate (IDC)
agreement (required) in order to receive IDC.
Organizational Chart (optional).
Public Policy Requirements
All Federal-wide public policies apply to IHS grants and
cooperative agreements with exception of the Discrimination policy.
Requirements for Project and Budget Narratives
A. Project Narrative: This narrative should be a separate Word
document that is no longer than ten pages and must: be single-spaced,
be type written, have consecutively numbered pages, use black type not
smaller than 12 characters per one inch, and be printed on one side
only of standard size 8\1/2\'' x 11'' paper. Be sure to succinctly
address and answer all questions listed under the evaluation criteria
(refer to Section V.I, Evaluation criteria in this announcement) and
place all responses and required information in the correct section
(noted below), or it will not be considered or scored. These narratives
will assist the Objective Review Committee (ORC) in becoming familiar
with the applicant's activities and accomplishments prior to the
cooperative agreement award. If the narrative exceeds the page limit,
only the first ten pages will be reviewed. The 10-page limit for the
narrative does not include the work plan, standard forms, Tribal
resolutions, table of contents, budget and budget justifications/
narratives, and/or other appendix items.
There are three parts to the narrative, including: (1) Part A--
Program Information; (2) Part B--Program Planning and Evaluation; and
(3) Part C--Program Report. See below for additional details about what
must be included in the narrative.
Part A: Program Information (4 Page Limitation)
Section 1: Needs
Introduction and Need for Assistance
Describe the Tribe's current health program activities, including:
how long it has been operating, the programs or services currently
being provided, and if the applicant is currently administering any
ISDEAA Title I Self-Determination Contracts or Title V Self-Governance
Compacts. Identify the need for assistance and how the Planning
Cooperative Agreement would benefit the health activities the Tribe is
currently administering.
Part B: Program Planning and Evaluation (4 Page Limitation)
Section 1: Program Plans
Project Objective(s), Work Plan and Approach
State in measurable terms the objectives and appropriate activities
to achieve the following Cooperative Agreement Recipient Award
Activities:
(a) Research and analyze the complex IHS budget to gain a thorough
understanding of funding distribution at all organizational levels and
determine which PSFAs the Tribe may elect to assume or expand.
(b) Establish a process to identify PSFAs and associated funding
that may be incorporated into current programs.
(c) Determine the Tribe's share of each PSFA and evaluate the
current level of health care services being provided to make an
informed decision on new program assumption(s).
Describe how the objectives are consistent with the purpose of the
program, the needs of the people to be served, and how they will be
achieved within the proposed time frame. Identify the expected results,
benefits, and outcomes or products to be derived from each objective of
the project.
Organizational Capabilities, Key Personnel and Qualifications
Describe the organizational structure of the Tribe and its ability
to manage the proposed project. Include resumes or position
descriptions of key staff showing requisite experience and expertise.
If applicable, include resumes and scope of work for consultants that
demonstrate experience and expertise relevant to the project.
Section 2: Program Evaluation
Define the criteria to be used to evaluate planning activities.
Describe fully and clearly the methodology that will be used to
determine if the needs identified are being met and if the outcomes are
being achieved. This section must address the following questions:
(a) Are the goals and objectives measurable and consistent with the
purpose of the program and the needs of the people to be served?
(b) Are they achievable within the proposed time frame?
Part C: Program Report (2 Page Limitation)
Section 1: Describe major accomplishments over the last 24 months.
Please identify and describe significant health related accomplishments
associated with the delivery of quality health services. This section
should highlight major program achievements over the last 24 months.
Section 2: Describe major activities over the last 24 months.
Please provide an overview of significant program activities associated
with the delivery of quality health services over the last 24 months.
This section should address significant program activities including
those related to the accomplishments listed in the previous section.
B. Budget Narrative: This narrative must include a line item budget
with a narrative justification for all expenditures identifying
reasonable and allowable costs necessary to accomplish the goals and
objectives as outlined in the project narrative. Budget should match
the scope of work described in the project narrative. The page
limitation should not exceed five pages.
3. Submission Dates and Times
Applications must be submitted electronically through Grants.gov by
12:00 a.m., midnight Eastern Daylight Time (EDT) on the Application
Deadline Date listed in the Key Dates section on page one of this
announcement. Any application received after the
[[Page 44046]]
application deadline will not be accepted for processing, nor will it
be given further consideration for funding. Grants.gov will notify the
applicant via email if the application is rejected.
If technical challenges arise and assistance is required with the
electronic application process, contact Grants.gov Customer Support via
email to [email protected] or at (800) 518-4726. Customer Support is
available to address questions 24 hours a day, 7 days a week (except on
Federal holidays). If problems persist, contact Mr. Paul Gettys
([email protected]), DGM Grants Systems Coordinator, by telephone at
(301) 443-2114. Please be sure to contact Mr. Gettys at least ten days
prior to the application deadline. Please do not contact the DGM until
you have received a Grants.gov tracking number. In the event you are
not able to obtain a tracking number, call the DGM as soon as possible.
If the applicant needs to submit a paper application instead of
submitting electronically via Grants.gov a waiver must be requested.
Prior approval must be requested and obtained from Ms. Tammy Bagley,
Acting Director of DGM, (see Section IV.6 below for additional
information). The waiver must: (1) Be documented in writing (emails are
acceptable), before submitting a paper application and (2) include
clear justification for the need to deviate from the required
electronic grants submission process. A written waiver request can be
sent to [email protected] with a copy to [email protected]. Once
the waiver request has been approved, the applicant will receive a
confirmation of approval and the mailing address to submit the
application. A copy of the written approval must be submitted along
with the hardcopy that is mailed to DGM. Paper applications that are
submitted without a copy of the signed waiver from the Acting Director
of the DGM will not be reviewed or considered for funding. The
applicant will be notified via email of this decision by the Grants
Management Officer of the DGM. Paper applications must be received by
the DGM no later than 5:00 p.m., EDT, on the Application Deadline Date
listed in the Key Dates section on page one of this announcement. Late
applications will not be accepted for processing or considered for
funding.
4. Intergovernmental Review
Executive Order 12372 requiring intergovernmental review is not
applicable to this program.
5. Funding Restrictions
Pre-award costs are not allowable.
The available funds are inclusive of direct and
appropriate indirect costs.
Only one grant/cooperative agreement will be awarded per
applicant per grant cycle. Tribes cannot apply for both the Planning
Cooperative Agreement and the Negotiation Cooperative Agreement within
the same grant cycle (new rule).
IHS will not acknowledge receipt of applications.
6. Electronic Submission Requirements
All applications must be submitted electronically. Please use the
http://www.Grants.gov Web site to submit an application electronically
and select the ``Find Grant Opportunities'' link on the homepage.
Download a copy of the application package, complete it offline, and
then upload and submit the completed application via the http://www.Grants.gov Web site. Electronic copies of the application may not
be submitted as attachments to email messages addressed to IHS
employees or offices.
If the applicant receives a waiver to submit paper application
documents, they must follow the rules and timelines that are noted
below. The applicant must seek assistance at least ten days prior to
the Application Deadline Date listed in the Key Dates section on page
one of this announcement.
Applicants that do not adhere to the timelines for System for Award
Management (SAM) and/or http://www.Grants.gov registration or that fail
to request timely assistance with technical issues will not be
considered for a waiver to submit a paper application.
Please be aware of the following:
Please search for the application package in http://www.Grants.gov by entering the CFDA number or the Funding Opportunity
Number. Both numbers are located in the header of this announcement.
If you experience technical challenges while submitting
your application electronically, please contact Grants.gov Support
directly at: [email protected] or (800) 518-4726. Customer Support is
available to address questions 24 hours a day, 7 days a week (except on
Federal holidays).
Upon contacting Grants.gov, obtain a tracking number as
proof of contact. The tracking number is helpful if there are technical
issues that cannot be resolved and a waiver from the agency must be
obtained.
If it is determined that a waiver is needed, the applicant
must submit a request in writing (emails are acceptable) to
[email protected] with a copy to [email protected]. Please
include a clear justification for the need to deviate from the standard
electronic submission process.
If the waiver is approved, the application should be sent
directly to the DGM by the Application Deadline Date listed in the Key
Dates section on page one of this announcement.
Applicants are strongly encouraged not to wait until the
deadline date to begin the application process through Grants.gov as
the registration process for SAM and Grants.gov could take up to
fifteen working days.
Please use the optional attachment feature in Grants.gov
to attach additional documentation that may be requested by the DGM.
All applicants must comply with any page limitation
requirements described in this Funding Announcement.
After electronically submitting the application, the
applicant will receive an automatic acknowledgment from Grants.gov that
contains a Grants.gov tracking number. The DGM will download the
application from Grants.gov and provide necessary copies to the
appropriate agency officials. Neither the DGM nor the OTSG will notify
the applicant that the application has been received.
Email applications will not be accepted under this
announcement.
Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
All IHS applicants and grantee organizations are required to obtain
a DUNS number and maintain an active registration in the SAM database.
The DUNS number is a unique 9-digit identification number provided by
D&B which uniquely identifies each entity. The DUNS number is site
specific; therefore, each distinct performance site may be assigned a
DUNS number. Obtaining a DUNS number is easy, and there is no charge.
To obtain a DUNS number, please access it through http://fedgov.dnb.com/webform, or to expedite the process, call (866) 705-
5711.
All HHS recipients are required by the Federal Funding
Accountability and Transparency Act of 2006, as amended (``Transparency
Act''), to report information on subawards. Accordingly, all IHS
grantees must notify potential first-tier subrecipients that no entity
may receive a first-tier subaward unless the entity has provided its
DUNS number to the prime grantee organization. This requirement ensures
the use of a universal identifier to enhance the quality of information
available to the public pursuant to the Transparency Act.
[[Page 44047]]
System for Award Management (SAM)
Organizations that were not registered with Central Contractor
Registration (CCR) and have not registered with SAM will need to obtain
a DUNS number first and then access the SAM online registration through
the SAM home page at https://www.sam.gov (U.S. organizations will also
need to provide an Employer Identification Number from the Internal
Revenue Service that may take an additional 2-5 weeks to become
active). Completing and submitting the registration takes approximately
one hour to complete and SAM registration will take 3-5 business days
to process. Registration with the SAM is free of charge. Applicants may
register online at https://www.sam.gov.
Additional information on implementing the Transparency Act,
including the specific requirements for DUNS and SAM, can be found on
the IHS Grants Management, Grants Policy Web site: https://www.ihs.gov/dgm/index.cfm?module=dsp_dgm_policy_topics.
V. Application Review Information
The instructions for preparing the application narrative also
constitute the evaluation criteria for reviewing and scoring the
application. Weights assigned to each section are noted in parentheses.
The 10 page narrative section should be written in a manner that is
clear and concise to outside reviewers unfamiliar with prior related
activities of the applicant. It should be well organized, succinct, and
contain all information necessary for reviewers to understand the
project fully. Points will be assigned to each evaluation criteria
adding up to a total of 100 points. A minimum score of 60 points is
required for funding. Points are assigned as follows:
1. Criteria
A. Introduction and Need for Assistance (25 Points)
Describe the Tribe's current health program activities, including:
how long it has been operating, programs or services currently being
provided and if the applicant is currently administering any ISDEAA
Title I Self-Determination Contracts or Title V Self-Governance
Compacts. Identify the need for assistance and how the Planning
Cooperative Agreement would benefit the health activities the Tribe is
currently administering.
B. Project Objective(s), Work Plan and Approach (25 Points)
State in measurable terms the objectives and appropriate activities
to achieve the following Cooperative Agreement Recipient Award
Activities:
(1) Research and analyze the complex IHS budget to gain a thorough
understanding of funding distribution at all organizational levels and
to determine which PSFAs the Tribe may elect to assume or expand.
(2) Establish a process to identify PSFAs and associated funding
that may be incorporated into current programs.
(3) Determine the Tribe's share of each PSFA and evaluate the
current level of health care services being provided to make an
informed decision on new program assumption(s).
Describe how the objectives are consistent with the purpose of the
program, the needs of the people to be served, and how the objectives
will be achieved within the proposed time frame. Identify the expected
results, benefits, and outcomes or products to be derived from each
objective of the project.
C. Program Evaluation (25 Points)
Define the criteria to be used to evaluate planning activities.
Clearly describe the methodologies and parameters that will be used to
determine if the needs identified are being met and if the outcomes
identified are being achieved. Are the goals and objectives measurable
and consistent with the purpose of the program and meet the needs of
the people to be served? Are they achievable within the proposed time
frame? Describe how the assumption of PSFAs enhances sustainable health
delivery. Ensure the measurement includes activities that will lead to
sustainability.
D. Organizational Capabilities, Key Personnel and Qualifications (15
Points)
Describe the organizational structure of the Tribe and its ability
to manage the proposed project. Include resumes or position
descriptions of key staff showing requisite experience and expertise.
If applicable, include resumes and scope of work for consultants that
demonstrate experience and expertise relevant to the project.
E. Categorical Budget and Budget Justification (10 Points)
Submit a budget with a narrative describing the budget request and
matching the scope of work described in the project narrative. Justify
all expenditures identifying reasonable and allowable costs necessary
to accomplish the goals and objectives as outlined in the project
narrative.
Additional Documents Can Be Uploaded as Appendix Items in
Grants.gov
Work plan, logic model and/or time line for proposed
objectives.
Position descriptions for key staff.
Resumes of key staff that reflect current duties.
Consultant or contractor proposed scope of work and letter
of commitment (if applicable).
Current Indirect Cost Agreement.
Organizational chart.
Map of area identifying project location(s).
Additional documents to support narrative (i.e. data
tables, key news articles, etc.).
2. Review and Selection
Each application will be prescreened by the DGM staff for
eligibility and completeness as outlined in the funding announcement.
Applications that meet the eligibility criteria shall be reviewed for
merit by the ORC based on evaluation criteria in this funding
announcement. The ORC could be composed of both Tribal and Federal
reviewers appointed by the OTSG to review and make recommendations on
these applications. The technical review process ensures selection of
quality projects in a national competition for limited funding.
Incomplete applications and applications that are non-responsive to the
eligibility criteria will not be referred to the ORC. Applicants will
be notified by DGM, via email, to outline minor missing components
(i.e., budget narratives, audit documentation, key contact form) needed
for an otherwise complete application. All missing documents must be
sent to DGM on or before the due date listed in the email of
notification of missing documents required.
To obtain a minimum score for funding by the ORC, applicants must
address all program requirements and provide all required
documentation.
VI. Award Administration Information
1. Award Notices
The Notice of Award (NoA) is a legally binding document signed by
the Grants Management Officer and serves as the official notification
of the grant award. The NoA will be initiated by the DGM in our grant
system, GrantSolutions (https://www.grantsolutions.gov). Each entity
that is approved for funding under this announcement will need to
request or have a user account in GrantSolutions
[[Page 44048]]
in order to retrieve their NoA. The NoA is the authorizing document for
which funds are dispersed to the approved entities and reflects the
amount of Federal funds awarded, the purpose of the grant, the terms
and conditions of the award, the effective date of the award, and the
budget/project period.
Disapproved Applicants
Applicants who received a score less than the recommended funding
level for approval, 60 points and were deemed to be disapproved by the
ORC, will receive an Executive Summary Statement from the OTSG within
30 days of the conclusion of the ORC outlining the strengths and
weaknesses of their application submitted. The OTSG will also provide
additional contact information as needed to address questions and
concerns as well as provide technical assistance if desired.
Approved But Unfunded Applicants
Approved but unfunded applicants that met the minimum scoring range
and were deemed by the ORC to be ``Approved,'' but were not funded due
to lack of funding, will have their applications held by DGM for a
period of one year. If additional funding becomes available during the
course of FY 2014, the approved application may be re-considered by the
OTSG for possible funding. The applicant will also receive an Executive
Summary Statement from the OTSG within 30 days of the conclusion of the
ORC.
Note: Any correspondence other than the official NoA signed by
an IHS Grants Management Official announcing to the Project Director
that an award has been made to their organization is not an
authorization to implement their program on behalf of IHS.
2. Administrative Requirements
Cooperative agreements are administered in accordance with the
following regulations, policies, and OMB cost principles:
A. The criteria as outlined in this Program Announcement.
B. Administrative Regulations for Grants:
45 CFR Part 92, Uniform Administrative Requirements for
Grants and Cooperative Agreements to State, Local and Tribal
Governments.
45 CFR Part 74, Uniform Administrative Requirements for
Awards and Subawards to Institutions of Higher Education, Hospitals,
and other Non-profit Organizations.
C. Grants Policy:
HHS Grants Policy Statement, Revised 01/07.
D. Cost Principles:
2 CFR Part 225--Cost Principles for State, Local, and
Indian Tribal Governments (OMB Circular A-87).
2 CFR Part 230--Cost Principles for Non-Profit
Organizations (OMB Circular A-122).
E. Audit Requirements:
OMB Circular A-133, Audits of States, Local Governments,
and Non-profit Organizations.
3. Indirect Costs
This section applies to all grant recipients that request
reimbursement of indirect costs (IDC) in their grant application. In
accordance with HHS Grants Policy Statement, Part II-27, IHS requires
applicants to obtain a current IDC rate agreement prior to award. The
rate agreement must be prepared in accordance with the applicable cost
principles and guidance as provided by the cognizant agency or office.
A current rate covers the applicable grant activities under the current
award's budget period. If the current rate is not on file with the DGM
at the time of award, the IDC portion of the budget will be restricted.
The restrictions remain in place until the current rate is provided to
the DGM.
Generally, IDC rates for IHS grantees are negotiated with the
Division of Cost Allocation (DCA) https://rates.psc.gov/ and the
Department of Interior (Interior Business Center) http://www.doi.gov/ibc/services/Indirect_Cost_Services/index.cfm. For questions
regarding the indirect cost policy, please call the DGM staff to
request assistance at (301) 443-5204.
4. Reporting Requirements
The grantee must submit required reports consistent with the
applicable deadlines. Failure to submit required reports within the
time allowed may result in suspension or termination of an active
grant, withholding of additional awards for the project, or other
enforcement actions such as withholding of payments or converting to
the reimbursement method of payment. Continued failure to submit
required reports may result in one or both of the following: (1) The
imposition of special award provisions; and (2) the non-funding or non-
award of other eligible projects or activities. This requirement
applies whether the delinquency is attributable to the failure of the
grantee organization or the individual responsible for preparation of
the reports. Reports must be submitted electronically via
GrantSolutions. Personnel responsible for submitting reports will be
required to obtain a login and password for GrantSolutions. Please see
the Agency Contacts list in section VII for the systems contact
information.
The reporting requirements for this program are noted below.
A. Progress Reports
Program progress reports are required semi-annually, within 30 days
after the budget period ends. These reports must include a brief
comparison of actual accomplishments to the goals established for the
period, or, if applicable, provide sound justification for the lack of
progress, and other pertinent information as required. A final report
must be submitted within 90 days of expiration of the budget/project
period.
B. Financial Reports
Federal Financial Report FFR (SF-425), Cash Transaction Reports are
due 30 days after the close of every calendar quarter to the Payment
Management Services, HHS at: http://www.dpm.psc.gov. It is recommended
that the applicant also send a copy of the FFR (SF-425) report to the
Grants Management Specialist. Failure to submit timely reports may
cause a disruption in timely payments to the organization.
Grantees are responsible and accountable for accurate information
being reported on all required reports: the Progress Reports and
Federal Financial Report.
C. Federal Subaward Reporting System (FSRS)
This award may be subject to the Transparency Act subaward and
executive compensation reporting requirements of 2 CFR Part 170.
The Transparency Act requires the OMB to establish a single
searchable database, accessible to the public, with information on
financial assistance awards made by Federal agencies. The Transparency
Act also includes a requirement for recipients of Federal grants to
report information about first-tier subawards and executive
compensation under Federal assistance awards.
IHS has implemented a Term of Award into all IHS Standard Terms and
Conditions, NoAs and funding announcements regarding the FSRS reporting
requirement. This IHS Term of Award is applicable to all IHS grant and
cooperative agreements issued on or after October 1, 2010, with a
$25,000 subaward obligation dollar threshold met for any specific
reporting period. Additionally, all new (discretionary) IHS awards
(where the project period is made up of more than one budget period)
and where: (1) The project
[[Page 44049]]
period start date was October 1, 2010 or after; and (2) the primary
awardee will have a $25,000 subaward obligation dollar threshold during
any specific reporting period will be required to address the FSRS
reporting. For the full IHS award term implementing this requirement
and additional award applicability information, visit the DGM Grants
Policy Web site at: https://www.ihs.gov/dgm/index.cfm?module=dsp_dgm_policy_topics.
Telecommunication for the hearing impaired is available at: TTY
(301) 443-6394.
VII. Agency Contacts
1. Questions on the programmatic issues may be directed to: Jeremy
Marshall, Program Official, Office of Tribal Self-Governance, 80
Thompson Avenue, Suite 240, Rockville, MD 20852, Phone: (301) 443-7821,
Fax: (301) 443-1050, Email: [email protected], Web site:
www.ihs.gov/selfgovernance.
2. Questions on grants management and fiscal matters may be
directed to: John Hoffman, Grants Management Specialist, Division of
Grants Management, 801 Thompson Avenue, TMP Suite 360, Rockville, MD
20852, Phone: (301) 443-5204, Fax: (301) 443-9602, Email:
[email protected].
3. Questions on systems matters may be directed to: Paul Gettys,
Grant Systems Coordinator, 801 Thompson Avenue, TMP Suite 360,
Rockville, MD 20852, Phone: 301) 443-2114; or the DGM main line (301)
443-5204, Fax: (301) 443-9602, E-Mail: [email protected].
VIII. Other Information
The Public Health Service strongly encourages all cooperative
agreement and contract recipients to provide a smoke-free workplace and
promote the non-use of all tobacco products. In addition, Public Law
103-227, the Pro-Children Act of 1994, prohibits smoking in certain
facilities (or in some cases, any portion of the facility) in which
regular or routine education, library, day care, health care, or early
childhood development services are provided to children. This is
consistent with the HHS mission to protect and advance the physical and
mental health of the American people.
Dated: July 19, 2014.
Yvette Roubideaux,
Acting Director, Indian Health Service.
[FR Doc. 2014-17801 Filed 7-28-14; 8:45 am]
BILLING CODE 4160-16-P