[Federal Register Volume 79, Number 201 (Friday, October 17, 2014)]
[Notices]
[Pages 62431-62432]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-24765]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2014-OS-0143]
Privacy Act of 1974; System of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to add a new System of Records.
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SUMMARY: The Defense Finance and Accounting Service proposes to add a
new system of records, T5210, entitled ``Account Management
Provisioning System (AMPS)'' to its inventory of record systems subject
to the Privacy Act of 1974, as amended. This system will maintain
information operations to control and track access to controlled
networks, computer systems, and databases. The records may also be used
by law enforcements officials to identify the occurrence of and assist
in the prevention of computer misuse and/or crime. Statistical data,
with all personal identifiers removed, may be used by management for
system efficiency, workload calculation, or reporting purposes.
DATES: Comments will be accepted on or before November 17, 2014. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Gregory Outlaw, (317) 212-4591.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or from the Defense Privacy and Civil Liberties Office Web site at
http://dpclo.defense.gov.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on November 28, 2012, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: October 14, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T5210
System name: Account Management Provisioning System (AMPS)
System location:
Defense Logistics Agency (DLA), 8000 Jefferson Davis Highway,
Richmond, VA 23237-0000.
Categories of individuals covered by the system:
Defense Finance and Accounting Service (DFAS) civilian and military
personnel requiring access to DFAS controlled networks, computer
systems, and databases.
Categories of records in the system:
Individual's name; SSN (for individuals' not in possession of a
Common Access Card (CAC) such as newly hired Federal employees); U.S.
citizenship status (i.e., U.S. Citizen, Foreign National, other);
physical and electronic address; work telephone numbers; office symbol;
employee status; computer logon addresses, passwords, and user
identification codes; type of access/permissions required; verification
of need to know; dates of mandatory information assurance awareness
training; and security clearance data. The system also captures details
about programs, databases, functions, and sites accessed and/or used;
dates and times of use; and information products created, received, or
altered during use. The records may also contain details about access
or functionality problems telephoned in for technical support along
with resolution. For individuals who telecommute from home or a
telework center, the records may contain the electronic address and
telephone number at that location.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under
Secretary of Defense for Acquisition, Technology, and Logistics, 18
U.S.C. 1029, Access Device Fraud; E.O. 10450, Security Requirements for
Government Employees as amended; and E.O. 9397 (SSN), as amended.
[[Page 62432]]
Purpose(s):
To maintain information operations to control and track access to
controlled networks, computer systems, and databases. The records may
also be used by law enforcements officials to identify the occurrence
of and assist in the prevention of computer misuse and/or crime.
Statistical data, with all personal identifiers removed, may be used by
management for system efficiency, workload calculation, or reporting
purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 United
States Code 552a(b) of the Privacy Act of 1974, as amended, these
records contained therein may specifically be disclosed outside the
Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
The DoD Blanket Routine Uses published at the beginning of the DFAS
compilation of systems of records notices may apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on electronic storage media.
Retrievability:
Records are retrieved by name or user identification code.
Safeguards:
Electronic records are maintained in a secure, limited access, or
monitored work area accessible only to authorized personnel. Records
are stored on computer systems employing software programs that monitor
network traffic to identify unauthorized attempts to upload or change
information. Access to computer systems is password and/or Public Key
Infrastructure controlled, encrypted and Common Access Card (CAC)
enabled.
Retention and Disposal:
Records are deleted when no longer needed for administrative,
legal, audit, or other operational purposes. Records relating to
contractor access are destroyed 3 years after contract completion or
termination.
System Manager(s) and Address:
Mr. Walter Gooch, System Manager, Defense Logistics Agency (DLA),
8000 Jefferson Davis Highway, Richmond, VA 23237-5339. Ms. Kenna
Robinett, Program Manager, Defense Finance and Accounting Service
(DFAS), 3990 E. Broad Street, Columbus, OH 43218-2317.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this record system should address written
inquiries to the Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications,
DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Requests should contain individual's full name, SSN for
verification, current address, and provide a reasonable description of
what they are seeking.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this record system should address written inquiries to
Defense Finance and Accounting Service, Freedom of Information/Privacy
Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E.
56th Street, Indianapolis, IN 46249-0150.
Request should contain individual's full name, SSN for
verification, current address, and telephone number.
Contesting record procedures:
Individuals seeking access to information about themselves
contained in this record system should address written inquiries to
Defense Finance and Accounting Service, Freedom of Information/Privacy
Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E.
56th Street, Indianapolis, IN 46249-0150.
Request should contain individual's full name, SSN for
verification, current address, and telephone number.
Record source categories:
From the individual concerned, and Department of Defense (DoD)
Components.
Exemptions claimed for the system:
None.
[FR Doc. 2014-24765 Filed 10-16-14; 8:45 am]
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