[Federal Register Volume 80, Number 1 (Friday, January 2, 2015)]
[Notices]
[Pages 37-38]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-30741]
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DEPARTMENT OF EDUCATION
Privacy Act of 1974; Computer Matching Program
AGENCY: Department of Education.
ACTION: Notice.
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SUMMARY: This document provides notice of the continuation of the
computer matching program between the Departments of Education (ED) and
Defense (DoD). The continuation is effective on the date described in
paragraph 5 of this notice.
SUPPLEMENTARY INFORMATION: Section 473(b) of the Higher Education Act
of 1965, as amended (HEA) (20 U.S.C. 1087mm(b)), requires the Secretary
of Defense to provide the Secretary of Education with information to
identify children whose parent or guardian was a member of the Armed
Forces of the United States and died as a result of performing military
service in Iraq or Afghanistan after September 11, 2001. Beginning with
the 2009-2010 Award Year, these children (referred to as qualifying
students) may be eligible for a greater amount of title IV, HEA program
assistance. A qualifying student must have been age 24 or younger at
the time of the parent or guardian's death, or, if older than 24,
enrolled part-time or full-time in an institution of higher education
at the time of the parent or guardian's death. Beginning July 1, 2010,
students who are otherwise qualified children of deceased U.S. military
who meet the requirements of section 420R of the HEA (20 U.S.C. 1070h)
may also be eligible for higher amounts of title IV, HEA program
assistance.
To ensure that eligible students receive the maximum allowable
amount of title IV, HEA program assistance, DoD and ED created a
computer matching program.
The purpose of this notice is to announce the continuation of the
computer matching program, and to provide certain required information
concerning the computer matching program.
We provide this notice in accordance with the Privacy Act of 1974
(5 U.S.C. 552a), as amended and the Office of Management and Budget
(OMB) Guidance Interpreting the Computer Matching and Privacy
Protection Act of 1988 (54 FR 25818, June 19, 1989), and OMB Circular
A-130, the Department of Education (ED) is transmitting, in duplicate
the following: (1) A copy of a computer matching agreement (CMA)
between ED and the Department of Defense (DoD); and (2) a copy of the
Federal Register notice announcing, for
[[Page 38]]
public comment, the continuation of the computer matching program.
1. Names of Participating Agencies
The Department of Education (recipient agency) and the Department
of Defense (source agency).
2. Purpose of the Match
The purpose of this matching program is to ensure that the
requirements of sections 420R and 473(b) of the HEA (20 U.S.C. 1070h
and 20 U.S.C. 1087mm(b)) are fulfilled.
DoD (source agency) is the lead contact agency for information
related to benefits for military service dependents and, as such,
provides these data to ED. ED (recipient agency) seeks access to the
information contained in the DoD Defense Manpower Data Center (DMDC)
system and the Defense Enrollment Eligibility Reporting System (DEERS).
3. Authority for Conducting the Matching Program
Under sections 420R and 473(b) of the HEA (20 U.S.C. 1070h and 20
U.S.C. 1087mm(b)), ED must identify the children of military personnel
who have died as a result of their military service in Iraq or
Afghanistan after September 11, 2001, to determine if the child is
eligible for increased amounts of title IV, HEA program assistance.
DoD and ED have determined that using DoD data provided to ED for
matching against ED's Federal Student Aid Application File (18-11-01)
is the only practical method that the agencies can use to meet the
statutory requirements of the HEA.
4. Categories of Records and Individuals Covered by the Match
DoD will submit for verification records from its DMDC and DEERS
data bases to ED's Central Processing System files (Federal Student Aid
Application File (18-11-01)), the Social Security number (SSN) and
other identifying information for each qualifying dependent record. ED
will use the SSN, date of birth, and the first two letters of an
applicant's last name to match with the Federal Student Aid Application
File.
The DoD DMDC and DEERS systems contain the names, SSNs, dates of
birth, and other identifying information about dependents of service
personnel who died as a result of performing their military service in
Iraq or Afghanistan after September 11, 2001. This system of records
also contains the dates on which the service members died.
5. Effective Dates of the Matching Program
The matching program will be effective on the last of the following
dates: (1) February 2, 2015; (2) 30 days after notice of the matching
program has been published in the Federal Register; or (3) 40 days
after a report concerning the matching program has been transmitted to
OMB and transmitted to the Congress along with a copy of this
agreement, unless OMB waives 10 days of this 40-day period for
compelling reasons shown, in which case, 30 days after transmission of
the report to OMB and Congress.
The matching program will continue for 18 months after the
effective date of the computer matching agreement and may be extended
for an additional 12 months thereafter, if the conditions specified in
5 U.S.C. 552a(o)(2)(D) have been met.
6. Address for Receipt of Public Comments or Inquiries
Marya Dennis, Management and Program Analyst, U.S. Department of
Education, Federal Student Aid, Union Center Plaza, Room 63G2, 830
First Street NE., Washington, DC 20202-5454. Telephone: (202) 377-3385.
If you use a telecommunications device for the deaf (TDD) or text
telephone (TTY), call the Federal Relay Service (FRS), toll free, at 1-
800-877-8339.
Accessible Format: Individuals with disabilities can obtain this
document in an accessible format (e.g., braille, large print,
audiotape, or compact disc) by contacting the contact person listed in
the preceding paragraph.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. Free
Internet access to the official edition of the Federal Register and the
Code of Federal Regulations is available via the Federal Digital System
at: www.gpo.gov/fdsys. At this site you can view this document, as well
as all other documents of the Department of Education published in the
Federal Register, in text or Adobe Portable Document Format (PDF). To
use PDF you must have Adobe Acrobat Reader, which is available free at
the site.
You may also access documents of the Department of Education
published in the Federal Register by using the article search feature
at: www.federalregister.gov.
Specifically, through the advanced search feature at this site, you
can limit your search to documents published by the Department.
Authority: 5 U.S.C. 552a.
Dated: December 29, 2014.
James W. Runcie,
Chief Operating Officer Federal Student Aid.
[FR Doc. 2014-30741 Filed 12-31-14; 8:45 am]
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