[Federal Register Volume 80, Number 12 (Tuesday, January 20, 2015)]
[Notices]
[Pages 2703-2704]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-00736]
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EQUAL EMPLOYMENT OPPORTUNITY COMMISSION
Agency Information Collection Activities: Proposed Collection;
Submission for OMB Review
AGENCY: Equal Employment Opportunity Commission.
ACTION: Final notice of submission for OMB review--Extension with
change: State and Local Government Information Report (EEO-4).
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SUMMARY: In accordance with the Paperwork Reduction Act (PRA), the
Equal Employment Opportunity Commission (EEOC or Commission) hereby
gives notice that it has submitted to the Office of Management and
Budget (OMB) a request for a three-year extension with change of the
State and Local Government Information Report (EEO-4). The EEOC is
proposing revisions to the race and ethnicity categories on the EEO-4
report to conform to OMB's Revisions to the Standards for the
Classification of Federal Data on Race and Ethnicity (October 30, 1997)
(Revised Standards), as applied in OMB Bulletin No. 00-02, Guidance on
Aggregation and Allocation of Data on Race for Use in Civil Rights
Monitoring and Enforcement (March 9, 2000).
DATES: Written comments on this notice must be submitted on or before
February 19, 2015.
ADDRESSES: A copy of this ICR and applicable supporting documentation
submitted to OMB for this review may be obtained from: Ronald Edwards,
Director, Program Research and Surveys Division, Equal Employment
Opportunity Commission, 131 M Street NE., Room 4SW30F, Washington, DC
20507. Comments on this final notice must be submitted to Chad A.
Lallemand, Office of Information and Regulatory Affairs, Office of
Management and Budget, 725 17th Street NW., Room 10235, New Executive
Office Building, Washington, DC 20503 or electronically mailed to
[email protected]. Copies of comments should be sent to
Bernadette Wilson, Acting Executive Officer, Executive Secretariat,
Equal Employment Opportunity Commission,
[[Page 2704]]
131 M Street NE., Washington, DC 20507. As a convenience to commenters,
the Executive Secretariat will accept comments totaling six or fewer
pages by facsimile (``FAX'') machine. This limitation is necessary to
assure access to the equipment. The telephone number of the fax
receiver is (202) 663-4114. (This is not a toll-free number). Receipt
of FAX transmittals will not be acknowledged, except that the sender
may request confirmation of receipt by calling the Executive
Secretariat staff at (202) 663-4070 (voice) or (202) 663-4074 (TTY).
(These are not toll-free telephone numbers.) Instead of sending written
comments to EEOC, you may submit comments and attachments
electronically at http://www.regulations.gov, which is the Federal
eRulemaking Portal. Follow the instructions online for submitting
comments. All comments received through this portal will be posted
without change, including any personal information you provide. Copies
of comments submitted by the public to EEOC directly or through the
Federal eRulemaking Portal will be available for review, by advance
appointment only, at the Commission's library between the hours of 9:00
a.m. and 5:00 p.m. Eastern Time or can be reviewed at http://www.regulations.gov. To schedule an appointment to inspect the comments
at EEOC's library, contact the library staff at (202) 663-4630 (voice)
or (202) 663-4641 (TTY). (These are not toll-free numbers.)
FOR FURTHER INFORMATION CONTACT: Ronald Edwards, Director, Program
Research and Surveys Division, Equal Employment Opportunity Commission,
131 M Street NE., Room 4SW30F, Washington, DC 20507; (202) 663-4949
(voice) or (202) 663-7063 (TTY). Requests for this notice in an
alternative format should be made to the Office of Communications and
Legislative Affairs at (202) 663-4191 (voice) or (202) 663-4494 (TTY).
SUPPLEMENTARY INFORMATION: The EEOC has collected information from
state and local governments with 100 or more full-time employees since
1974. The Commission is proposing revisions to the EEO-4 report to
conform with OMB's Revisions to the Standards for the Classification of
Federal Data on Race and Ethnicity (October 30, 1997) (Revised
Standards), as applied in OMB Bulletin No. 00-02, Guidance on
Aggregation and Allocation of Data on Race for Use in Civil Rights
Monitoring and Enforcement (March 9, 2000). The revisions to the EEO-4
report, Form 164, include the following race and ethnicity categories:
Hispanic or Latino; White; Black or African American; Asian; Native
Hawaiian or Other Pacific Islander; American Indian or Alaska Native;
and Two or More Races.
A notice that EEOC would be submitting this request was published
in the Federal Register on August 27, 2014 allowing for a 60-day public
comment period. There were no comments received from the public.
Overview of Current Information Collection
Collection Title: State and Local Government Information Report
(EEO-4).
OMB--Number: 3046-0008.
Frequency of Report: Biennial.
Type of Respondent: State and local government jurisdictions with
100 or more employees.
Description of Affected Public: State and local governments
excluding elementary and secondary public school districts.
Number of Responses: 12,458.
Reporting Hours: 89,188.
Cost Burden: $21,600,000.
Number of Forms: 1.
Form Number: EEOC FORM 164.
Federal Cost: $226,549.
ABSTRACT: Section 709(c) of Title VII of the Civil Rights Act of
1964, as amended, 42 U.S.C. 2000e-8(c), requires employers to make and
keep records relevant to a determination of whether unlawful employment
practices have been or are being committed, to preserve such records
and to produce reports as the Commission prescribes by regulation or
order. Accordingly, the EEOC issued regulations at 29 CFR 1602.32-
1602.37 prescribing the reporting requirements for State and local
governments. State and local governments with 100 or more employees
have been required to submit EEO-4 reports since 1974 (biennially in
odd-numbered years since 1993). The individual reports are
confidential.
EEO-4 data are used by the EEOC to investigate charges of
discrimination against state and local governments and to provide
information on the employment status of minorities and women. The data
are shared with several other Federal agencies. Pursuant to section
709(d) of Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000e-
8(d), as amended, EEO-4 data are shared with State and Local Fair
Employment Practices Agencies (FEPAs). Aggregated data are also used by
researchers and the general public.
Burden Statement: The estimated number of respondents included in
the EEO-4 survey is 9,000 state and local governments. (These 9,000
jurisdictions file about 12,458 reports based on the 2011 filing of the
EEO-4.) Reports exceed jurisdictions due to the requirement for some to
file separate reports by function. The changes discussed herein will
increase respondent burden hours from 73,185 to 89,188 and EEOC costs
from $187,500 to $226,549. The burden per report will be 7.16 hours.
Estimated burden hours were calculated by multiplying the number of
reports expected to be filed annually (12,458 in 2011) by the estimated
average time to complete and submit each report (7.16 hours).
These burden estimates are largely based on an assumption of paper
reporting. However, the EEOC has made electronic filing much easier for
employers required to file the EEO-4 Report. As a result, more
jurisdictions are using this filing method. This development, along
with the greater availability of human resource information software,
is expected to have significantly reduced the actual burden of
reporting, but empirical data in this area is lacking. Accordingly,
efforts will be undertaken by the Commission to (1) develop more
reliable estimates of reporting burdens given the significant increase
in electronic filing and (2) to implement new approaches to make such
reporting even less burdensome.
The other new burden is the one-time cost of employers changing the
manner in which they collect and store the new race and ethnicity
changes as well as changes to computer programs and systems. There will
be no cost for employers whose current systems are already designed to
handle the full multiple race and ethnicity classifications, and we
estimate that about ten percent of employers currently have this
ability. The estimated cost for employers that will have to re-survey
the workforce to comply with the new race and ethnicity changes is
$21,600,000.
Dated: January 9, 2015.
For the Commission.
Jenny R. Yang,
Chair.
[FR Doc. 2015-00736 Filed 1-16-15; 8:45 am]
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