[Federal Register Volume 80, Number 28 (Wednesday, February 11, 2015)]
[Notices]
[Pages 7580-7581]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-02848]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2015-OS-0015]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a System of Records.
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SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records, DMDC 15 DoD, entitled ``Armed Services Military
Accession Testing'' in its inventory of record systems subject to the
Privacy Act of 1974, as amended. The system is used to establish
eligibility for enlistment; verify enlistment and placement scores;
verify retest eligibility; and provide aptitude test scores as an
element of career guidance to participants in the DoD Student Testing
Program. The data is also used for research, marketing evaluation,
assessment of manpower trends and characteristics; and related
statistical studies and reports. The data is used on a continuing basis
for the purpose of regeneration of scores and reclassification, and
score quality evaluation. Records are also used as a management tool
for statistical analysis, tracking, reporting, evaluating program
effectiveness and conducting research.
DATES: Comments will be accepted on or before March 13, 2015. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at the Defense Privacy and Civil Liberties Division Web site at
http://dpcld.defense.gov/. The proposed system report, as required by
U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on
February 6, 2015, to the House Committee on Oversight and Government
Reform, the Senate Committee on Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: February 6, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 15 DoD
System name:
Armed Services Military Accession Testing (January 3, 2011, 76 FR
111).
Changes:
* * * * *
Categories of records in the system:
Delete entry and replace with ``Individuals name, Social Security
Number (SSN), address, telephone number, date of birth, sex, ethnic
group identification, educational grade, rank, booklet number of ASVAB
test, individuals plans after graduation, and individual item responses
to ASVAB subtests and associated accession tests, test dates and test
scores.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, the records contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To Federally Funded Research Development Centers for the purpose of
conducting analyses on DoD accession policies.
To the United States Coast Guard to establish eligibility for
enlistment; verify enlistment and placement scores; verify retest
eligibility; and provide aptitude test scores as an element of career
guidance to participants in the DoD Student Testing Program.
Disclosure of information to the National Archives and Records
Administration routine use: A record from a system of records
maintained by a DoD Component may be disclosed as
[[Page 7581]]
a routine use to the National Archives and Records Administration for
the purpose of records management inspections conducted under authority
of 44 U.S.C. 2904 and 2906.
Data breach remediation purposes routine use: A record from a
system of records maintained by a Component may be disclosed to
appropriate agencies, entities, and persons when (1) The Component
suspects or has confirmed that the security or confidentiality of the
information in the system of records has been compromised; (2) the
Component has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Component or another agency or entity) that rely upon the compromised
information; and (3) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Components efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.''
The DoD Blanket Routine Uses set forth at the beginning of the
Secretary of Defense (OSD) compilation of systems of records notices
may apply to this system. The complete list of DoD blanket routine uses
can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
* * * * *
Safeguards:
Delete entry and replace with ``Computerized records are maintained
in a controlled area accessible only to authorized personnel. Entry to
these areas is restricted to those personnel with a valid requirement
and authorization to enter. Physical entry is restricted by the use of
locks, guards, and administrative procedures (e.g., fire protection
regulations).
Access to personal information is restricted to those who require
the records in the performance of their official duties. Access to
personal information is further restricted by the use of Common Access
Cards. All individuals granted accesses to this system of records are
to have received annual Information Assurance and Privacy Act training.
Periodic security audits are performed on the system. User's
security practices are regularly monitored. System backups are
encrypted and stored off site.''
Retention and disposal:
Delete entry and replace with ``MEPCOM-
Test scores transmittals and qualification test answer records are
maintained for one year then destroyed.
DMDC-
Test results from High School students are de-identified within 6
months of receipt and are destroyed annually when 50 years old. All
other test results are de-identified when 10 years old and destroyed
annually when 50 years old.''
* * * * *
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Director, Defense Manpower Data
Center, 4800 Mark Center Drive, Alexandria, VA 22350; or Deputy
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400
Gigling Road, Seaside, CA 93955-6771.
Signed, written requests should contain the individual's full name,
SSN, current address, and date tested.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Office of the Secretary of Defense/Joint Staff
Freedom of Information Act Requester Service Center, 1155 Defense
Pentagon, Washington, DC 20301-1155.
Signed, written requests should contain the individual's full name,
SSN, current address, date tested, and the number of this system of
records notice.''
* * * * *
[FR Doc. 2015-02848 Filed 2-10-15; 8:45 am]
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