[Federal Register Volume 80, Number 110 (Tuesday, June 9, 2015)]
[Notices]
[Pages 32635-32636]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-14082]
=======================================================================
-----------------------------------------------------------------------
OFFICE OF PERSONNEL MANAGEMENT
Privacy Act of 1974; Computer Matching Program Between the Office
of Personnel Management and Social Security Administration
AGENCY: Office of Personnel Management (OPM).
ACTION: Notice-computer matching between the Office of Personnel
Management and the Social Security Administration (Computer Matching
Agreement 1071).
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as
amended by the Computer Matching and Privacy Protection Act of 1988
(Pub. L. 100-503), Office of Management and Budget (OMB) Guidelines on
the Conduct of Matching Programs (54 FR 25818 published June 19, 1989),
and OMB Circular No. A-130, revised November 28, 2000, ``Management of
Federal Information Resources,'' the Office of Personnel Management
(OPM) is publishing notice of its new computer matching program with
the Social Security Administration (SSA). This notice replaces the
notice placed in the Federal Register/Vol. 78, No. 5/Tuesday, January
8, 2013/Notices, page 1275.
DATES: OPM will file a report of the subject matching program with the
Committee on Homeland Security and Governmental Affairs of the Senate,
the Committee on Oversight and Government Reform of the House of
Representatives, and the Office of Information and Regulatory Affairs,
Office of Management and Budget (OMB). The matching program will begin
30 days after the Federal Register notice has been published or 40 days
after the date of OPM's submissions of the letters to Congress and OMB,
whichever is later. The matching program will continue for 18 months
from the beginning date and may be extended an additional 12 months
thereafter. Subsequent matches will run until one of the parties
advises the other in writing of its intention to reevaluate, modify,
and/or terminate the agreement.
ADDRESSES: Send comments to Deon Mason, Chief, Business Services,
Resource Management, Retirement Services, Office of Personnel
Management, Room 3316-G, 1900 E Street NW., Washington, DC 20415.
FOR FURTHER INFORMATION,CONTACT: Bernard A. Wells III on (202) 606-
2730.
SUPPLEMENTARY INFORMATION:
A. General
The Privacy Act (5 U.S.C. 552a), as amended, establishes the
conditions under which computer matching involving the Federal
government could be performed and adding certain protections for
individuals applying for and receiving Federal benefits. Section 7201
of the Omnibus Budget Reconciliation Act of 1990 (Pub. L. 101-508)
further amended the Privacy Act regarding protections for such
individuals. The Privacy Act, as amended, regulates the use of computer
matching by Federal agencies when records in a system of records are
matched with other Federal, State, or local government records. Among
other things, it requires Federal agencies involved in computer
matching programs to:
(1) Negotiate written agreements with the other agency for agencies
participating in the matching programs;
(2) Obtain the approval of the match agreement by the Data
Integrity Boards (DIB) of the participating Federal agencies;
(3) Furnish detailed reports about matching programs to Congress
and OMB;
(4) Notify applicants and beneficiaries that their records are
subject to matching;
(5) Verify match findings before reducing, suspending, termination
or denying an individual's benefits or payments.
B. OPM Computer Matches Subject to the Privacy Act
We have taken action to ensure that all of OPM's computer matching
programs comply With the requirements of the Privacy Act, as amended.
Notice of Computer Matching Program, Office of Personnel Management
(OPM) with the Social Security Administration (SSA)
A. Participating agencies
OPM and SSA.
B. Purpose of the Matching Program
The purpose of this agreement is to establish the terms, conditions
and safeguards for disclosure of Social Security benefit information to
OPM via direct computer link for the administration of certain programs
by OPM's Retirement Services. OPM is legally required to offset
specific
[[Page 32636]]
benefits by a percentage of benefits (i.e. Disability Annuitants,
Children Survivor Annuitants and Spousal Survivor Annuitants) payable
under Title II of the Social Security Act. This matching activity will
enable OPM to compute benefits at the correct rate and determine
eligibility for these benefits.
C. Authority for Conducting the Matching Program
Section 8461 (h) of title 5 of the United States Code.
D. Categories of Records and Individuals Covered by the Match
Under the matching program, OPM will match SSA's disability
insurance benefits (DIB) and payment date against OPM's records of
retirees receiving a FERS disability annuity. The purpose of the
matching program is to identify a person receiving both a FERS
disability annuity and a DIB under section 223 of the Social Security
Act, 42 U.S.C. 423, in order to apply OPM offsets. Under FERS, 5 U.S.C.
8452(a)(2)(A), for any month in which an annuitant is entitled to both
a FERS disability annuity and to a DIB, the FERS annuity shall be
computed as follows: The FERS disability annuity is reduced, for any
month during the first year after the individual's FERS disability
annuity commences or is restored, by 100% of the individual's assumed
Social Security DIB for such month, and, for any month occurring during
a period other than the period described above, by 60% of the
individual's assumed Social Security DIB for such month. OPM will
provide SSA with an extract from the Annuity Master File and from
pending claims snapshot records via the File Transfer Management System
(FTMS). The extracted file will contain identifying information
concerning the child survivor annuitant for whom OPM needs information
concerning receipt of SSA child survivor benefits: full name, Social
Security Number, date of birth, and type of information requested, as
required to extract data from the SSA State Verification and Exchange
System Files for Title II records. Each record on the OPM file will be
matched to SSA's records to identify FERS child survivor annuitants who
are receiving SSA CIBs. The SSA systems of records involved in this CMA
are the Master Files of Social Security Number Holders and SSN
Applications (Numident), 60-0058 and the MBR, 60-0090. OPM's system of
records involved in this matching program is designated OPM/Central-1,
Civil Service Retirement and Insurance Records. For records from OPM/
Central-1, notice was provided by the publication of the system of
records in the Federal Register at 64 FR 54930 (Oct. 8, 1999), as
amended at 73 FR 15013 (March 20, 2008).
OPM's records of surviving spouses who may be eligible to receive
the FERS Supplementary Annuity will be matched against SSA's mother or
father's insurance benefit and/or disabled widow(er)'s insurance
benefit records. If the surviving spouse is receiving one of the above
described Social Security benefits, he or she is not eligible to
receive the FERS Supplementary Annuity. FERS, 5 U.S.C. 8442 (f)
provides that a survivor who is entitled to a survivor's annuity and
who meets certain other statutory requirements shall also be entitled
to a Supplementary Annuity. To be eligible to receive a Supplementary
Annuity for a given month, the surviving spouse of a deceased FERS
annuitant must be eligible for a FERS survivor annuity, be under age
60, be an individual who would be entitled to widow's or widower's
insurance benefits under the requirements of sections 202(e) and
402(f), based on the wages and self employment survivor had attained
age 60 and otherwise satisfied necessary requirement for widow's or
widow(er's) insurance benefits. See 5 U.S.C 8442(f)(4)(B). The
individual must not be eligible for Social Security mother's or
father's insurance benefits or disabled widow(er)'s insurance benefits
based on the deceased annuitant's wages and selfemployment income.
E. Privacy Safeguards and Security
The Privacy Act (5 U.S.C. 552a(o)(l)(G)) requires that each
matching agreement specify procedures for ensuring the administrative,
technical, and physical security of the records matched and the results
of such programs. All Federal agencies are subject to: The Federal
Information Security Management Act of 2002 (FISMA) (44 U.S.C. 3541 et
seq.); related OMB circulars and memorandum (e.g. OMB Circular A-130
and OMB M-06-16); National Institute of Science and Technology (NIST)
directives; and the Federal Acquisition Regulations (FAR). These laws,
circulars, memoranda, directives and regulations include requirements
for safeguarding Federal information systems and personally
identifiable information used in Federal agency business processes, as
well as related reporting requirements. OPM and SSA recognize that all
laws, circulars, memoranda, directives, and regulations relating to the
subject of this agreement and published subsequent to the effective
date of this agreement must also be implemented if mandated. FISMA
requirements apply to all Federal contractors and organizations or
sources that process or use Federal information, or that operate, use,
or have access to Federal information systems on behalf of an agency.
OPM will be responsible for oversight and compliance of their
contractors and agents. Both OPM and SSA reserve the right to conduct
onsite inspection to monitor compliance with FISMA regulations.
F. Inclusive Dates of the Match
The matching program shall become effective upon signing of the
agreement by both parties to the agreement and approval of the
agreement by the Data Integrity Boards of the respective agencies, but
no sooner than 40 days after notice of the matching program is sent to
Congress and the Office of Management and Budget or 30 days after
publication of this notice in the Federal Register, whichever is later.
The matching program will continue for 18 months from the effective
date and may be extended for an additional 12 months thereafter, if
certain conditions are met.
U.S. Office of Personnel Management.
Katherine Archuleta,
Director.
[FR Doc. 2015-14082 Filed 6-8-15; 8:45 am]
BILLING CODE 6325-38-P