[Federal Register Volume 80, Number 133 (Monday, July 13, 2015)]
[Notices]
[Pages 40037-40039]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-16970]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2015-OS-0068]
Privacy Act of 1974; System of Records
AGENCY: National Guard Bureau, DoD.
ACTION: Notice to add a new System of Records.
-----------------------------------------------------------------------
SUMMARY: The National Guard Bureau proposes to add a new system of
records INGB 004, entitled ``Joint Services Support System (JSS).'' JSS
will be a centralized, web-based portal that manages, for the Yellow
Ribbon Reintegration Program (YRRP), the entire event life cycle--to
include, planning, conducting and reporting, for events held
nationwide, for Service members and their families. In addition to
YRRP, JSS also aims to support program management activities/events for
other currently participating programs, such as the Family Program,
Employer Support Program, Financial Management Awareness Program,
Sexual Assault Response and Prevention Program, Psychological Health
Program and Warrior Support program, as well as future Guard and
Reserve programs supporting the National Guard Bureau (NGB), Manpower
and Personnel Directorate. JSS will also support the collection and
storage of Civilian Employer Information (CE) from Service members to
fulfill the Uniformed Services Employment and Reemployment Rights Act
(USERRA) mandate.
DATES: Comments will be accepted on or before August 12, 2015. This
proposed action will be effective the day following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Deputy Chief
Management Officer, Directorate of Oversight and Compliance, Regulatory
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Jennifer Nikolaisen, 111 South
George Mason Drive, AH2, Arlington, VA
[[Page 40038]]
22204-1373 or telephone: (703) 601-6884.
SUPPLEMENTARY INFORMATION: The National Guard Bureau notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or from
the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on May 15, 2015, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: July 7, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
INGB 004
System name:
Joint Services Support System (JSS)
System location:
Datacenter located at 801 Industrial Boulevard, Suite #200,
Grapevine, Texas 76051-8635.
Categories of individuals covered by the system:
Current and former members of the Federally Recognized Air and Army
National Guards of the United States, current and former members of the
United States Armed Forces, current and former members of the Reserve
Components of the United States Armed Forces, family members of current
and former members of the National Guard, Armed Forces, and Armed
Forces Reserve, Department of Defense civilian employees and
contractors, and volunteers.
Categories of records in the system:
Service affiliation, name, DoD ID Number, date of birth, personal
and business phone number, business email address, entitlement and
eligibility information, activation and mobilization dates, unit name
and address, employment information (type of employment, dates of
employment), employer information (past and current employer name
address and phone number).
Authority for maintenance of the system:
10 U.S.C. 10502, Chief, National Guard Bureau; 38 U.S.C. 4301-4335,
Employment and Reemployment Rights of Members of the Uniformed
Services; 10 U.S.C. 10145, Ready Reserve: placement in; 10 U.S.C.
12302, Ready Reserve; Public Law 110-181, Section 582, Yellow Ribbon
Integration; 20 CFR part 1002, Regulations Under the Uniformed Services
Employment and Reemployment Rights Act of 1994; DoD Instruction
1342.28, DoD Yellow Ribbon Reintegration Program (YRRP); DoD Manual
7730.54-M, Vol.2, Reserve Components Common Personnel Data System
(RCCPDS): Personnel Reports, and DoD Manual 7730.54 Vol. 1, and Reserve
Components Common Personnel Data System (RCCPDS): Reporting Procedures.
Purpose(s):
The National Guard Bureau is proposing to add a new system of
records that will be a centralized, web-based portal that manages, for
the Yellow Ribbon Reintegration Program (YRRP), the entire event life
cycle--to include, planning, conducting and reporting, for events held
nationwide, for Service members and their families. In addition to
YRRP, JSS also aims to support program management activities/events for
other currently participating programs, such as the Family Program,
Employer Support Program, Financial Management Awareness Program,
Sexual Assault Response and Prevention Program, Psychological Health
Program and Warrior Support program, as well as future Guard and
Reserve programs supporting the National Guard Bureau (NGB), Manpower
and Personnel Directorate. JSS will also support the collection and
storage of Civilian Employer Information (CE) from Service members to
fulfill the Uniformed Services Employment and Reemployment Rights Act
(USERRA) mandate.
Routine uses of records maintained in the system including
categories of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the
National Guard Bureau compilation of system of records notices may
apply to this system. The complete list of DoD blanket routine uses can
be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
By DoD ID Number, date of birth and last name, or by name only,
depending on the category of individual.
Safeguards:
Data center access is limited to only data center technicians and
the center uses biometric scanning for controlled data center access.
The data center also has security camera monitoring and 24-hour onsite
staff providing additional protection against unauthorized entry. All
employees are trained on documented information security and privacy
procedures. Access to confidential information is restricted to
authorized personnel only according to documented processes.
Systems access is logged and tracked for auditing purposes. Secure
document-destruction policies are in place for all sensitive
information and change-management procedures are fully documented. In
addition, there is an independently audited disaster recovery and
business continuity of operations plan in place.
Retention and disposal:
Disposition pending (until the National Archives and Records
Administration approves retention and disposal schedule for the
National Guard Bureau all records will be treated as permanent).
System manager(s) and address:
National Guard Bureau (NGB), Manpower and Personnel Directorate
(J1), 111 South George Mason Drive, Arlington Hall 2, Arlington, VA
22204-1373.
Notification procedure:
Individuals who wish to inquire whether this system of records
contains information about themselves should address written inquiries
to National Guard Bureau (NGB), Manpower and Personnel Directorate
(J1), Joint Support Personnel System; 111 South George Mason Drive,
Arlington Hall 2, Arlington, VA 22204-1373.
Written requests must include the individual's DoD ID number or
their name and date of birth, and full mailing address to receive a
response.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in
[[Page 40039]]
accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.
Record access procedures:
Individuals seeking to access information about themselves in this
system should address written inquiries to National Guard Bureau (NGB),
Manpower and Personnel Directorate (J1), 111 South George Mason Drive,
Arlington Hall 2, Arlington, VA 22204-1373
Written requests must include the individual's DoD ID number or
their name and date of birth, as well as full mailing address to
receive a response.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.
Contesting records procedures:
The National Guard Bureau rules for accessing records and for
contesting contents and appealing initial agency determinations are
published at 32 CFR part 329 or may be obtained from the system
manager.
Record source categories:
Information is collected directly from the individual when
registering as a user or registering to attend an event or reporting
their civilian employer information. Defense Manpower Data Center
(DMDC) also provides additional information about Service members
(only), to validate the information collected directly from the Defense
Eligibility and Enrollment Reporting System (DEERS) and provide
eligibility information to the programs providing the services.
Exemptions claimed for the system:
None.
[FR Doc. 2015-16970 Filed 7-10-15; 8:45 am]
BILLING CODE 5001-06-P