[Federal Register Volume 81, Number 14 (Friday, January 22, 2016)]
[Notices]
[Pages 3837-3838]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-01269]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2016-013]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide agencies with mandatory
instructions for what to do with records when agencies no longer need
them for current Government business. The instructions authorize
agencies to preserve records of continuing value in the National
Archives of the United States and to destroy, after a specified period,
records lacking administrative, legal, research, or other value. NARA
publishes notice in the Federal Register for records schedules in which
agencies propose to destroy records not previously authorized for
disposal or to reduce the retention period of records already
authorized for disposal. NARA invites public comments on such records
schedules, as required by 44 U.S.C. 3303a(a).
DATES: NARA must receive requests for copies in writing by February 22,
2016. Once NARA appraises the records, we will send you a copy of the
schedule you requested. We usually prepare appraisal memoranda that
contain additional information concerning the records covered by a
proposed schedule. You may also request these. If you do, we will also
provide them once we have completed the appraisal. You have 30 days
after we send you these requested documents in which to submit
comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR); 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
You must cite the control number, which appears in parentheses
after the name of the agency that submitted the schedule, and a mailing
address. If you would like an appraisal report, please include that in
your request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at
Records Management Services (ACNR); National Archives and Records
Administration; 8601 Adelphi Road, College Park, MD 20740-6001, by
phone at 301-837-1799, or by email at [email protected].
SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval. These schedules provide for timely transfer into the National
Archives of historically valuable records and authorize disposal of all
other records after the agency no longer needs them to conduct its
business. Some schedules are comprehensive and cover all the records of
an agency or one of its major subdivisions. Most schedules, however,
cover records of only one office or program or a few series of records.
Many of these update previously approved schedules, and some include
records proposed as permanent.
The schedules listed in this notice are media-neutral unless
otherwise specified. An item in a schedule is media-neutral when an
agency may apply the disposition instructions to records regardless of
the medium in which it has created or maintains the records. Items
included in schedules submitted to NARA on or after December 17, 2007,
are media-neutral unless the item is specifically limited to a specific
medium. (See 36 CFR 1225.12(e).)
Agencies may not destroy Federal records without the approval of
the Archivist of the United States. The Archivist grants this approval
only after thorough consideration of the records' administrative use by
the agency of origin, the rights of the Government and of private
people directly affected by the Government's activities, and whether or
not the records have historical or other value.
In addition to identifying the Federal agencies and any
subdivisions requesting disposition authority, lists the organizational
unit(s) accumulating
[[Page 3838]]
the records or lists that the schedule has agency-wide applicability
(in the case of schedules that cover records that may be accumulated
throughout an agency); provides the control number assigned to each
schedule, the total number of schedule items, and the number of
temporary items (the records proposed for destruction); and includes a
brief description of the temporary records. The records schedule itself
contains a full description of the records at the file unit level as
well as their disposition. If NARA staff has prepared an appraisal
memorandum for the schedule, it also includes information about the
records. You may request additional information about the disposition
process at the addresses above.
Schedules Pending
1. Department of Defense, National Geospatial-Intelligence Agency
(DAA-0537-2015-0001, 1 item, 1 temporary item). Records include
employee financial disclosure forms.
2. Department of Health and Human Services, Indian Health Service
(DAA-0513-2016-0001, 1 item, 1 temporary item). Self-governance records
to include case files relating to contract agreements allowing Indian
Tribes to assume control of programs previously administered by the
Federal government.
3. Department of Homeland Security, United States Citizenship and
Immigration Services (DAA-0566-2015-0003, 6 items, 6 temporary items).
Application, supporting materials, and annual updates for designation
as an entity that may sponsor job-creating commercial enterprises that
immigrant investors may finance.
4. Department of Homeland Security, Transportation Security
Administration (DAA-0560-2014-0002, 3 items, 3 temporary items).
Security personnel deployment records to include requests, a tracking
database, and performance reports.
5. Department of Justice, Bureau of Prisons (DAA-0129-2015-0003, 1
item, 1 temporary item). Files of escaped inmates who are never
recaptured.
6. Department of the Navy, United States Marine Corps (DAA-0127-
2015-0009, 1 item, 1 temporary item). Master files of an electronic
information system used to manage and disseminate digitized still
pictures and video imagery for commands in the field.
7. Department of State, Bureau of Diplomatic Security (DAA-0059-
2015-0008, 17 items, 16 temporary items). Records of the High Threat
Programs Directorate, including program and agreement files, and
routine case files. Proposed for permanent retention are high profile
case files related to international incidents.
8. Department of Transportation, National Highway Traffic Safety
Administration (DAA-0416-2012-0007, 1 item, 1 temporary item). Master
files of an electronic information system tracking the status of state
traffic safety projects.
9. Department of Transportation, Surface Transportation Board (DAA-
0134-2013-0019, 1 item, 1 temporary item). Records relating to rail
line abandonments.
10. Environmental Protection Agency, Agency-wide (DAA-0412-2013-
0017, 6 items, 5 temporary items). Compliance and enforcement records
including administrative hearing and judicial action case files,
incomplete investigation files, legal opinions not related to mission
activities, correspondence, and related materials. Proposed for
permanent retention are significant compliance and enforcement records
including landmark cases concerning environmental laws.
11. Environmental Protection Agency, Agency-wide (DAA-0412-2015-
0004, 2 items, 1 temporary item). Chemical Information System records
relating to import and export certifications, and related
correspondence. Proposed for permanent retention are records about
chemicals subject to regulation and actions taken on industry
submissions relating to their manufacture and use.
12. Federal Communications Commission, Wireline Competition Bureau
(DAA-0173-2016-0005, 2 items, 2 temporary items). Master files of an
electronic information system containing information on nationwide
study area boundaries of incumbent local exchange carriers for voice
and broadband service, and summarized data posted to the agency Web
site.
13. National Aeronautics and Space Administration, Agency-wide
(DAA-0255-2015-0002, 2 items, 2 temporary items). Education awards
activity records including applications, proposals, letters of
recommendation, and criteria for significant and non-significant
awards.
14. Peace Corps, Office of Volunteer Recruitment and Selection
(DAA-0490-2014-0004, 6 items, 4 temporary items). Records of the Office
of University and Domestic Partnerships, including routine working
files, newsletters, and photographs. Proposed for permanent retention
are founding and policy documents for educational opportunity programs
for volunteers.
Dated: January 12, 2016.
Margaret Hawkins,
Director, Records Appraisal and Agency Assistance.
[FR Doc. 2016-01269 Filed 1-21-16; 8:45 am]
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