[Federal Register Volume 81, Number 40 (Tuesday, March 1, 2016)]
[Notices]
[Pages 10623-10624]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-04427]
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GENERAL SERVICES ADMINISTRATION
[OMB Control No. 3090-0086: Docket 2016-0001; Sequence 1]
General Services Administration Acquisition Regulation;
Information Collection; Proposal To Lease Space, GSA Form 1364 and
Lessor's Annual Cost Statement, GSA Form 1217
AGENCY: Office of the Chief Acquisition Officer, General Services
Administration (GSA).
ACTION: Notice of request for comments regarding an extension to an
existing OMB clearance.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat Division will be submitting to the Office of
Management and Budget (OMB) a request to review and approve an
extension of a previously approved information collection requirement
for Proposal to Lease Space, GSA Form 1364 and Lessor's Annual Cost
Statement, GSA Form 1217. The approval requested includes four versions
of the GSA Form 1364; GSA Forms 1364, 1364A, 1364A-1, and 1364WH. These
forms are used to obtain information for offer evaluation and lease
award purposes regarding property being offered for lease to house
Federal agencies. This includes financial aspects of offers for
analysis and negotiation, such as real estate taxes, adjustments for
vacant space, and offeror construction overhead fees.
A total of six lease contract models have been developed to meet
the needs of the national leased portfolio. Five of the lease models
require offerors to complete a GSA Form 1364 and four require a GSA
Form 1217. The GSA Form 1364 versions requires the submission of
information specifically aligned with certain leasing models and avoids
mandating submission of information that is not required for use in
evaluation and award under each model. The GSA Form 1217 requires the
submission of information specific to the services and utilities of a
building in support of the pricing detailed under GSA Form 1364. The
forms relate to individual lease procurements and no duplication
exists.
Three lease models, Streamlined, Standard, and Succeeding/
Superseding, use GSA Form 1364. The 1364 captures all rental
components, including the pricing for the initial tenant improvements.
The global nature of the 1364 provides flexibility in capturing tenant
improvement pricing based on either allowance or turnkey pricing, as
required by the solicitation.
The Simplified Lease Model uses GSA Forms 1364A and 1364A-1. This
model obtains a firm, fixed price for rent, which includes the cost of
tenant improvement construction. Therefore, leases using the Simplified
model do not include post-award tenant improvement cost information on
the form. The 1364A includes rental rate components and cost data that
becomes part of the lease contract and that is necessary to satisfy GSA
pricing policy requirements. The 1364A-1 is a checklist that addresses
technical requirements as referenced in the Request for Lease
Proposals. The 1364A-1 is separate from the proposal itself and is
maintained in the lease file; it does not become an exhibit to the
lease. The 1364A-1 may contain proprietary offeror information that
cannot be released under the Freedom of Information Act.
The Warehouse Lease Model uses GSA Form 1364WH. This model is
specifically designed to accommodate the special characteristics of
warehouse space and is optimized for space whose predominant use is for
storage, distribution, or manufacturing. The 1364WH captures building
characteristics unique to warehouse facilities and allows for
evaluation of offers based on either area or volume calculations.
The Streamlined, Standard, Succeeding/Superseding, and Warehouse
Lease Models use GSA Form 1217. GSA Form 1217 captures the estimated
annual cost of services and utilities and the estimated costs of
ownership, exclusive of capital charges. These costs are listed for
both the entire building and the area proposed for lease to the
Government, broken down into specific categories. The GSA Form 1217 was
not included in the previous information collection notice and
supporting statement. The previous omission was an error that is
corrected by inclusion in this information collection request.
DATES: Submit comments on or before: May 2, 2016.
ADDRESSES: Submit comments identified by Information Collection 3090-
0086, Proposal to Lease Space, GSA Form 1364 and Lessor's Annual Cost
Statement, GSA Form 1217 by any of the following methods:
Regulations.gov: http://www.regulations.gov. Submit
comments via the Federal eRulemaking portal by inputting ``Information
Collection 3090-0086, Proposal to Lease Space, GSA Form 1364 and
Lessor's Annual Cost
[[Page 10624]]
Statement, GSA Form 1217'' under the heading ``Enter Keyword or ID''
and selecting ``Search''. Select the link ``Submit a Comment'' that
corresponds with ``Information Collection 3090-0086, Proposal to Lease
Space, GSA Form 1364 and Lessor's Annual Cost Statement, GSA Form
1217''. Follow the instructions provided at the ``Submit a Comment''
screen. Please include your name, company name (if any), and
``Information Collection 3090-0086, Proposal to Lease Space, GSA Form
1364 and Lessor's Annual Cost Statement, GSA Form 1217'' on your
attached document.
Mail: General Services Administration, Regulatory
Secretariat Division (MVCB), 1800 F Street NW., Washington, DC 20405.
ATTN: Ms. Flowers/IC 3090-0086, Proposal to Lease Space, GSA Form 1364
and Lessor's Annual Cost Statement, GSA Form 1217.
Instructions: Please submit comments only and cite Information
Collection 3090-0086, Proposal to Lease Space, GSA Form 1364 and
Lessor's Annual Cost Statement, GSA Form 1217, in all correspondence
related to this collection. All comments received will be posted
without change to http://www.regulations.gov, including any personal
and/or business confidential information provided.
FOR FURTHER INFORMATION CONTACT: Ms. Christina Mullins, Procurement
Analyst, General Services Acquisition Policy Division, 202-969-4066 or
via email at [email protected].
SUPPLEMENTARY INFORMATION:
A. Purpose
The General Services Administration has various mission
responsibilities related to the acquisition and provision of real
property management, and disposal of real and personal property. These
mission responsibilities generate requirements that are realized
through the solicitation and award of leasing contracts. Individual
solicitations and resulting contracts may impose unique information
collection/reporting requirements on contractors, not required by
regulation, but necessary to
(1) evaluate whether the physical attributes of offered properties
meet the Government's requirements and
(2) evaluate the owner/offeror's price proposal.
B. Annual Reporting Burden
Respondents: 544.
Responses per Respondent: 2.98 (weighted average).
Total Responses: 1,623.
Hours per Response: 4.07 (weighted average).
Total Burden Hours: 6,609.
C. Public Comments
Public comments are particularly invited on: Whether this
collection of information is necessary; whether it will have practical
utility; whether our estimate of the public burden of this collection
of information is accurate, and based on valid assumptions and
methodology; ways to enhance the quality, utility, and clarity of the
information to be collected; and ways in which we can minimize the
burden of the collection of information on those who are to respond,
through the use of appropriate technological collection techniques or
other forms of information technology.
Obtaining Copies of Proposals: Requesters may obtain a copy of the
information collection documents from the General Services
Administration, Regulatory Secretariat Division, 1800 F Street NW.,
Washington, DC 20405, telephone 202-501-4755. Please cite OMB Control
No. 3090-0086, Proposal to Lease Space, GSA Form 1364 and Lessor's
Annual Cost Statement, GSA Form 1217, in all correspondence.
Jeffrey A. Koses,
Director, Office of Acquisition Policy & Senior Procurement Executive.
[FR Doc. 2016-04427 Filed 2-29-16; 8:45 am]
BILLING CODE 6820-61-P