[Federal Register Volume 81, Number 64 (Monday, April 4, 2016)]
[Notices]
[Pages 19157-19161]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-07510]
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DEPARTMENT OF EDUCATION
Deadline Dates for Reports and Other Records Associated With the
Free Application for Federal Student Aid (FAFSA[supreg]), the Federal
Pell Grant Program, the William D. Ford Federal Direct Loan Program,
the Teacher Education Assistance for College and Higher Education Grant
Program, and the Iraq and Afghanistan Service Grant Program for the
2016-2017 Award Year
AGENCY: Federal Student Aid, Department of Education.
ACTION: Notice.
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Catalog Federal Domestic Assistance (CFDA) Numbers: 84.007 Federal
Supplemental Educational Opportunity Grant (FSEOG) Program; 84.033
Federal Work Study (FWS) Program; 84.038 Federal Perkins Loan
(Perkins Loan) Program; 84.063 Federal Pell Grant (Pell Grant)
Program; 84.268 William D. Ford Federal Direct Loan (Direct Loan)
Program; 84.379 Teacher Education Assistance for College and Higher
Education (TEACH) Grant Program; 84.408 Iraq and Afghanistan Service
Grant Program.
SUMMARY: The Secretary announces deadline dates for the receipt of
documents and other information from applicants and institutions
participating in certain Federal student aid programs authorized under
title IV of the Higher Education Act of 1965, as amended (HEA), for the
2016-2017 award year. The Federal student aid programs covered by this
deadline date notice are the Pell Grant, Direct Loan, TEACH Grant, and
Iraq and Afghanistan Service Grant programs. The FSEOG, FWS, and
Perkins Loan programs are only covered by this deadline date notice to
the extent that a student receiving FSOEG, FWS, or Perkins Loan funds
must submit a FAFSA, to the extent that the institution must receive
the student's Institutional Student Information Record (ISIR) or
Student Aid Report (SAR) for students requesting those funds, or to the
extent that the institution must submit verification outcomes for
students requesting those funds.
These programs, administered by the U.S. Department of Education
(Department), provide financial assistance to students attending
eligible postsecondary educational institutions to help them pay their
educational costs.
DATES: Deadline and Submission Dates: See Tables A and B at the end of
this notice.
Table A--Deadline Dates by Which a Student Must Submit the FAFSA, by
Which the Institution Must Receive the Student's Institutional Student
Information Record (ISIR) or Student Aid Report (SAR), and by Which the
Institution Must Submit Verification Outcomes for Certain Students for
the 2016-2017 Award Year
Table A provides information and deadline dates for receipt of the
FAFSA, corrections to and signatures for the FAFSA, ISIRs, and SARs,
and verification documents.
The deadline date for the receipt of a FAFSA by the Department's
Central Processing System is June 30, 2017, regardless of the method
that the applicant uses to submit the FAFSA. The deadline date for the
receipt of a signature page for the FAFSA (if required), correction,
notice of change of address or school, or request for a duplicate SAR
is September 9, 2017.
For all Federal student aid programs, an ISIR or SAR for the
student must be received by the institution no later than the student's
last date of enrollment for the 2016-2017 award year or September 23,
2017, whichever is earlier. As a reminder, a FAFSA must be submitted
for the dependent student for whom a parent is applying for a Direct
PLUS Loan.
Verification documents must be received by the institution no later
than 120 days after the student's last date of enrollment for the 2016-
2017 award year or September 23, 2017, whichever is earlier.
For all Federal student aid programs except for (1) Direct PLUS
Loans that will be made to parent borrowers, and (2) Direct
Unsubsidized Loans that will be made to dependent students who have
been determined by the institution, pursuant to section 479A(a) of the
HEA, to be eligible for such a loan without providing parental
information on the FAFSA, the ISIR or SAR must have an official
expected family contribution (EFC) and must be received by the
institution no later than the earlier of the student's last date of
enrollment for the 2016-2017 award year or September 23, 2017.
For a student who is requesting aid through the Pell Grant, FSEOG,
FWS, and Federal Perkins Loan programs or for a student requesting
Direct Subsidized Loans, who does not meet the conditions for a late
disbursement under 34 CFR 668.164(g), a valid ISIR or valid SAR must be
received by the student's last date of enrollment for the 2016-2017
award year or September 23, 2017, whichever is earlier.
In accordance with 34 CFR 668.164(g)(4)(i), an institution may not
make a late disbursement of title IV student assistance funds later
than 180 days after the date of the institution's determination that
the student was no longer enrolled. Table A provides that, to make a
late disbursement of title IV student assistance funds, an institution
must receive a valid ISIR or valid SAR no later than 180 days after its
determination that the student was no longer enrolled, but not later
than September 23, 2017.
Table B--Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan,
and TEACH Grant Programs' Deadline Dates for Disbursement Information
by Institutions for the 2016-2017 Award Year or Processing Year
Table B provides the earliest and latest dates for institutions to
submit Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and
TEACH Grant disbursement records to the Department's Common Origination
and Disbursement (COD) System and deadline dates for such records if an
institution requests and receives approval to submit such records after
the established deadline.
An institution must submit Pell Grant, Iraq and Afghanistan Service
Grant, Direct Loan, and TEACH Grant disbursement records to COD, as
applicable, no later than 15 days after making the disbursement or
becoming aware of the need to adjust a previously reported
disbursement. In accordance with 34 CFR 668.164(a), title IV funds are
disbursed on the date that the institution: (a) Credits those funds to
a student's account in the institution's general ledger or any
subledger of the general ledger; or (b) pays those funds to a student
directly. Title IV funds are disbursed even if an institution uses its
own funds in advance of receiving program funds from the Secretary.
An institution's failure to submit disbursement records within the
required timeframe may result in the Secretary rejecting all or part of
the reported disbursement. Such failure may also result in an audit or
program review finding or the initiation of an adverse action, such as
a fine or other penalty for such failure, in accordance with subpart G
of the General Provisions regulations in 34 CFR part 668.
Other Sources for Detailed Information
We publish a detailed discussion of the Federal student aid
application process in the 2016-2017 Federal
[[Page 19158]]
Student Aid Handbook and in the 2016-2017 ISIR Guide.
Additional information on the institutional reporting requirements
for the Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan,
and TEACH Grant programs is included in the 2016-2017 Common
Origination and Disbursement (COD) Technical Reference.
You may access these publications by selecting the ``iLibrary''
link at the Information for Financial Aid Professionals Web site at:
www.ifap.ed.gov.
Applicable Regulations: The following regulations apply:
(1) Student Assistance General Provisions, 34 CFR part 668.
(2) Federal Pell Grant Program, 34 CFR part 690.
(3) William D. Ford Direct Loan Program, 34 CFR part 685.
(4) Teacher Education Assistance for College and Higher Education
Grant Program, 34 CFR part 686.
FOR FURTHER INFORMATION CONTACT: Ian Foss, U.S. Department of
Education, Federal Student Aid, 830 First Street NE., Union Center
Plaza, Room 113H2, Washington, DC 20202-5345. Telephone: (202) 377-3681
or by email: [email protected].
If you use a telecommunications device for the deaf (TDD) or text
telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.
Accessible Format: Individuals with disabilities can obtain this
document in an accessible format (e.g., braille, large print,
audiotape, or compact disc) on request to the program contact person
listed under FOR FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. Free
Internet access to the official edition of the Federal Register and the
Code of Federal Regulations is available via the Federal Digital System
at: www.gpo.gov/fdsys. At this site you can view this document, as well
as all other documents of this Department published in the Federal
Register, in text or Portable Document Format (PDF). To use PDF you
must have Adobe Acrobat Reader, which is available free at the site.
You may also access documents of the Department published in the
Federal Register by using the article search feature at:
www.federalregister.gov. Specifically, through the advanced search
feature at this site, you can limit your search to documents published
by the Department.
Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4,
1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.
Dated: March 29, 2016.
James W. Runcie,
Chief Operating Officer, Federal Student Aid.
Table A--Deadline Dates by Which a Student Must Submit the FAFSA, by Which the Institution Must Receive the
Student's Institutional Student Information Record (ISIR) or Student Aid Report (SAR), and by Which the
Institution Must Submit Verification Outcomes for Certain Students for the 2016-2017 Award Year
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What is the deadline
Who submits? What is submitted? Where is it submitted? date for receipt?
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Student.............................. FAFSA--``FAFSA on the Electronically to the June 30, 2017 \1\.
Web'' (original or Department's Central
renewal). Processing System
(CPS).
Signature page (if To the address printed September 9, 2017.
required). on the signature page.
Student through an Institution....... An electronic FAFSA Electronically to the June 30, 2017 \1\.
(original or renewal). Department's CPS using
the ``Electronic Data
Exchange'' (EDE) or
``FAA Access to CPS
Online''.
Student.............................. A paper original FAFSA. To the address printed June 30, 2017.
on the FAFSA or
envelope provided with
the form.
Student.............................. Electronic corrections Electronically to the September 9, 2017 \1\.
to the FAFSA using Department's CPS.
``Corrections on the
Web''.
Signature page (if To the address printed September 9, 2017.
required). on the signature page.
Student through an Institution....... Electronic corrections Electronically to the September 9, 2017 \1\.
to the FAFSA. Department's CPS using
the EDE or ``FAA
Access to CPS Online''.
Student.............................. Paper corrections to To the address printed September 9, 2017.
the FAFSA using a SAR, on the SAR.
including change of
mailing and email
addresses and change
of institutions.
Student.............................. Change of mailing and To the Federal Student September 9, 2017.
email addresses, Aid Information Center
change of by calling 1-800-433-
institutions, or 3243.
requests for a
duplicate SAR.
Student.............................. An ISIR with an To the institution..... The earlier of:
official EFC --The student's last
calculated by the date of enrollment for
Department's CPS, the 2016-2017 award
except for Parent PLUS year; or
Loans and Direct --September 23, 2017
Unsubsidized Loans \2\.
made to a dependent
student under HEA
section 479A(a), for
which the ISIR does
not need to have an
official EFC.
Student through CPS.................. An ISIR with an To the institution from The earlier of:
official EFC the Department's CPS. --The student's last
calculated by the date of enrollment for
Department's CPS, the 2016-2017 award
except for Parent PLUS year; or
Loans and Direct --September 23, 2017
Unsubsidized Loans \2\.
made to a dependent
student under HEA
section 479A(a), for
which the ISIR does
not need to have an
official EFC.
Student.............................. Valid SAR (Pell Grant, To the institution..... Except for a student
Student through CPS.................. FSEOG, FWS, Perkins To the institution from meeting the conditions
Loan, and Direct the Department's CPS. for a late
Subsidized Loans). disbursement under 34
Valid ISIR (Pell Grant, CFR 668.164(g), the
FSEOG, FWS, Perkins earlier of:
Loan, and Direct --The student's last
Subsidized Loans). date of enrollment for
the 2016-2017 award
year; or
--September 23, 2017
\2\.
Student.............................. Valid SAR (Pell Grant, To the institution..... For a student receiving
Student through CPS.................. FSEOG, FWS, Perkins To the institution from a late disbursement
Loan, and Direct the Department's CPS. under 34 CFR
Subsidized Loans). 668.164(g)(4)(i), the
Valid ISIR (Pell Grant, earlier of:
FSEOG, FWS, Perkins --180 days after the
Loan, and Direct date of the
Subsidized Loans). institution's
determination that the
student withdrew or
otherwise became
ineligible; or
-- September 23, 2017
\2\.
[[Page 19159]]
Student.............................. Verification documents. To the institution..... The earlier of: \3\
--120 days after the
student's last date of
enrollment for the
2016-2017 award year;
or
--September 23, 2017
\2\.
Institution.......................... Identity and high Electronically to the 60 days following the
school completion Department's CPS using institution's first
verification results ``FAA Access to CPS request to the student
for a student selected Online''. to submit the required
for verification by V4 or V5 identity and
the Department and high school completion
placed in Verification documentation \4\.
Tracking Group V4 or
V5.
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\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
reprocessed because the deadline will have passed by the time the user gets the information notifying him or
her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution
received the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its Student Aid
Internet Gateway (SAIG) mailbox or when the student submits the SAR to the institution.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
corrections are required, deadline dates for submission of paper or electronic corrections and, for Pell Grant
applicants and applicants selected for verification, deadline dates for the submission of a valid SAR or valid
ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission
of verification documents for purposes of the campus-based programs and the Direct Loan Program, but it cannot
be later than this deadline date.
\4\ Note that changes to previously submitted Identity Verification Results must be updated within 30 days.
Table B--Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs Deadline Dates
for Disbursement Information by Institutions for the 2016-2017 Award Year or Processing Year \1\
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What are the
deadlines for
Under what Where is it disbursement and
Which program? What is submitted? circumstances is submitted? for submission of
it submitted? records and
information?
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Pell Grant, Direct Loan, TEACH An origination or The institution To the Common The earliest
Grant, and Iraq and Afghanistan disbursement has made or Origination and disbursement date
Service Grant programs. record. intends to make a Disbursement is January 29,
disbursement. (COD) System 2016.
using the Student The earliest
Aid Internet submission date
Gateway (SAIG); for anticipated
or to the COD disbursement
System using the information is
COD Web site at: March 14, 2016.
www.cod.ed.gov. The earliest
submission date
for actual
disbursement
information is
March 14, 2016,
but no earlier
than:
(a) 7 calendar
days prior to the
disbursement date
under the advance
payment method or
the cash
monitoring number
one payment
method; or
(b) The
disbursement date
under the
reimbursement or
cash monitoring
number two
payment method
Pell Grant, Iraq and Afghanistan An origination or The institution To COD using SAIG; The deadline
Service Grant, and TEACH Grant disbursement has made a or to COD using submission date
programs. record. disbursement and the COD Web site \2\ is the
will submit at: earlier of:
records on or www.cod.ed.gov. (a) 15 calendar
before the days after the
deadline institution makes
submission date. a disbursement or
becomes aware of
the need to make
an adjustment to
previously
reported
disbursement
data, except that
records for
disbursements
made between
January 29, 2016
and March 14,
2016 must be
submitted no
later than March
29, 2016; or
(b) September 29,
2017
[[Page 19160]]
Direct Loan Program............. An origination or The institution To COD using SAIG; The deadline
disbursement has made a or to COD using submission date
record. disbursement and the COD Web site \2\ is the
will submit at: earlier of:
records on or www.cod.ed.gov.. (a) 15 calendar
before the days after the
deadline institution makes
submission date.. a disbursement or
becomes aware of
the need to make
an adjustment to
previously
reported
disbursement
data, except that
records of
disbursements
made between
January 1, 2016,
and March 30,
2016, may be
submitted no
later than March
29, 2016; or
(b) July 31, 2018.
Pell Grant and Iraq and A downward It is after the To COD using SAIG; No later than
Afghanistan Service Grant adjustment to an deadline or to COD using September 30,
programs. origination or submission date. the COD Web site 2022.
disbursement at:
record. www.cod.ed.gov.
Pell Grant, Iraq and Afghanistan An origination or It is after the Via the COD Web The earlier of:
Service Grant programs. disbursement deadline site at:. (a) When the
record. submission date www.cod.ed.gov.... institution is
and the fully reconciled
institution has and is ready to
received approval submit all
of its request additional data
for an extension for the program
to the deadline and the award
submission date. year; or
Requests for (b) September 30,
extensions to the 2022.
established
submission
deadlines may be
made for reasons,
including, but
not limited to:.
TEACH Grant and Direct Loan (a) A program When the
programs. review or initial institution is
audit finding fully reconciled
under 34 CFR and is ready to
690.83;. submit all
(b) A late additional data
disbursement for the program
under 34 CFR and the award
668.164(g); or. year.
(c) Disbursements
previously
blocked as a
result of another
institution
failing to post a
downward
adjustment.
Pell Grant and Iraq and An origination or It is after the Via the COD Web The earlier of:
Afghanistan Service Grant disbursement deadline site at:. (a) A date
programs. record. submission date www.cod.ed.gov.... designated by the
and the Secretary after
institution has consultation with
received approval the institution;
of its request or
for an extension (b) February 1,
to the deadline 2018.
submission date
based on a
natural disaster,
other unusual
circumstances, or
an administrative
error made by the
Department.
An origination or It is after the Via the COD Web The earlier of:
disbursement deadline site at:. (a) 15 days after
record. submission date www.cod.ed.gov.... the student
and the reenrolls; or
institution has (b) May 3, 2018.
received approval
of its request
for
administrative
relief to extend
the deadline
submission date
based on a
student's reentry
to the
institution
within 180 days
after initially
withdrawing \3\.
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\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan records
to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans
that have a loan period covering any day in the 2016-2017 award year.
\2\ Transmissions must be completed and accepted before the designated processing time on the deadline
submission date. The designated processing time is published annually via an electronic announcement posted to
the Information for Financial Aid Professionals Web site (www.ifap.ed.gov). If transmissions are started at
the designated time, but are not completed until after the designated time, those transmissions will not meet
the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected
may not be reprocessed because the deadline will have passed by the time the user gets the information
notifying him or her of the rejection.
\3 \Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
NOTE: The COD System must accept origination data for a student from an institution before it accepts
disbursement information from the institution for that student. Institutions may submit origination and
disbursement data for a student in the same transmission. However, if the origination data is rejected, the
disbursement data is rejected.
[[Page 19161]]
[FR Doc. 2016-07510 Filed 4-1-16; 8:45 am]
BILLING CODE 4000-01-P