[Federal Register Volume 81, Number 101 (Wednesday, May 25, 2016)]
[Notices]
[Pages 33199-33200]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-12262]
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DEPARTMENT OF AGRICULTURE
Food and Nutrition Service
Request for Information: Supplemental Nutrition Assistance
Program (SNAP) Data Exchange Standardization
AGENCY: Food and Nutrition Service (FNS), USDA.
ACTION: Notice.
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SUMMARY: Section 4016 of the Agricultural Act of 2014 amended Section
11 of the Food and Nutrition Act of 2008 to require FNS to designate
data exchange standards to govern both (1) necessary categories of
information that SNAP State agencies operating related programs are
required under applicable law to electronically exchange with another
State agency, and (2) federal reporting and data exchange requirements
under applicable law. The Act also directs FNS to consult with an
interagency workgroup established by the Office of Management and
Budget, which no longer exists, and to consider State government
perspectives. As a result, FNS is issuing this Request for Information
in order to obtain State government and other stakeholder perspectives
as it considers how to best to proceed with establishing data exchange
standards.
DATES: Written comments must be received on or before July 25, 2016.
ADDRESSES: Comments may be sent to Jane Duffield, Chief, State
Administration Branch, Program Accountability and Administration
Division, Food and Nutrition Service (FNS), U.S. Department of
Agriculture, 3101 Park Center Drive, Room 818, Alexandria, VA 22302.
Comments may also be emailed to [email protected]. Comments will
also be accepted through the Federal eRulemaking Portal. Go to http://www.regulations.gov and follow the online instructions for submitting
comments electronically.
All written comments will be open for public inspection at the FNS
office located at 3101 Park Center Drive, Alexandria, Virginia, 22302,
Room 800, during regular business hours (8:30 a.m. to 5:00 p.m., Monday
through Friday). All responses to this notice will be summarized and
included in the request for Office of Management and Budget (OMB)
approval. All comments will be a matter of public record.
FOR FURTHER INFORMATION CONTACT: Requests for additional information or
copies of this request for information should be directed to Jane
Duffield at (703) 605-4385.
SUPPLEMENTARY INFORMATION: Data standardization can enhance the
ability of States and the federal government to administer the SNAP
program more effectively by strengthening oversight, improving
decision-making by program administrators, and fostering innovation
through the greater use of data analytics. Data standardization may
also help States and the federal government to reduce improper benefit
payments, as well as to improve the detection and prevention of fraud,
waste, and abuse by allowing for easier data sharing. Greater use of
data sharing may improve program integrity by increasing the accuracy
of payments, improving efficiency and case management through increased
automation, improving decision-making by expanding verification, and by
allowing for better-targeted efforts through data analysis of trends
across States and populations served by the program.
With these general interests in mind, FNS is seeking information
from stakeholders on the following particular questions:
1. Legislation requires FNS to propose a rule to identify federally
required data exchanges, including the specification and timing of the
exchanges to be standardized. FNS is also required to address the
factors used to determine whether and when to standardize data
exchanges, specify State implementation options, and to describe future
milestones. Please provide your input on the following questions:
a. Should FNS consider requiring additional data exchanges that are
not currently required by SNAP regulations? If so, what additional data
exchanges would improve communication between the States and FNS?
b. What frequency should be considered for any data exchange that
is currently required by regulation, or any data exchange that is not
currently required and is being proposed in response to the preceding
question?
c. What implementation options should be available to States in
enacting a standardized data exchange?
d. What constraints, if any, would the technologies used to operate
existing SNAP eligibility systems have on meeting data exchange
requirements?
e. If FNS were to standardize a data exchange, how much time would
be required for States to adapt processes and systems to comply?
2. The Act specifies that FNS should not require a change to an
existing data exchange standard for Federal reporting if that standard
has already been found to be effective and efficient. What criteria
should FNS consider to determine whether an existing data
[[Page 33200]]
exchange standard is effective and efficient?
3. State agencies already have focused efforts on integrating case
management initiatives in order to better coordinate assistance for
families with complex service needs across multiple program areas. What
factors should FNS consider in a future rule to address SNAP data
standardization so as not to adversely impact ongoing or planned
initiatives?
4. In promulgating rules, what Federal or State laws should FNS be
aware of that either hinder or promote data exchange standards?
5. What factors should FNS consider as part of the data exchange
standardization effort to further strengthen client confidentiality?
For example, should FNS mandate industry standard security protocols,
such as requirements that Social Security Numbers (SSN) be encrypted
and that States utilize data masking, or that States may not use SSN as
a unique client identifier? If so, how can FNS promote further data
interoperability while maintaining data security?
6. Are there any data standardization practices in your current
data management process that could apply here, such as standardizing
your data field names and definitions, including security
classification, and implementing access policies to ensure input data
cleansing and output data consistency?
7. Do States provide training to workers involved in the
administration and enforcement of SNAP about data sharing?
8. Do States conduct security training with all staff involved in
the administration and enforcement of the program that covers the
client confidentiality requirements of the Food and Nutrition Act of
2008, as well as the SNAP regulations? If so, please address additional
questions below:
a. What is the frequency of the training?
b. Does the State maintain a record of each individual worker's
security training history?
c. Does the training cover additional security topics?
9. What factors should FNS consider regarding the impact data
exchange standards would have on States that integrate data sources
external to the SNAP State agency?
10. What barriers, if any, should FNS consider in implementing
federally required data exchanges for SNAP program administration?
11. What factors should FNS consider for States that utilize an
enterprise data warehouse for reporting and analyzing data in SNAP as
well as across programs?
12. Efforts to promote data interoperability to improve oversight,
data analysis, and decision-making are only as good as the quality of
the data itself. What factors should FNS consider to strengthen SNAP
data integrity in support of data exchange standards?
13. In addition to data exchange standards, should FNS consider
additional steps related to this effort, such as providing standardized
data sharing agreements for SNAP data?
14. What other concerns or barriers, if any, exist in successfully
implementing data exchanges that were not addressed by any of the
previous questions that FNS should consider?
Dated: May 10, 2016.
Audrey Rowe,
Administrator, Food and Nutrition Service.
[FR Doc. 2016-12262 Filed 5-24-16; 8:45 am]
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