[Federal Register Volume 81, Number 109 (Tuesday, June 7, 2016)]
[Notices]
[Pages 36526-36528]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-13379]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2016-OS-0068]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to add a new System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to add a new
system of records, DSCA 05, entitled ``Defense Institute of Security
Assistance Management (DISAM) Information System Mission (DISM).'' The
DISAM Information Mission System is a web based portal designed to hold
several applications for the purposes of efficient administration of
students, and the effective management of DISAM personnel and guest
lecturers. The portal also provides DISAM personnel the ability to
submit travel requests and travel arrangements. Finally, the web based
portal uses a relational database to record, manage and report
information about students, personnel, and travel, including reports of
annual training. Records are also used as a management tool for
statistical analysis, tracking, reporting to Congress, evaluating
program effectiveness, and conducting research.
DATES: Comments will be accepted on or before July 7, 2016. This
proposed action will be effective the day following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Deputy Chief
Management Officer, Directorate for Oversight and Compliance, 4800 Mark
Center Drive, Mailbox #24, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records,
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon,
Washington, DC 20301-1155, or by phone at (571) 372-0478.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at http://dpcld.defense.gov/. The proposed system report, as
required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended,
was submitted on May 18, 2016, to the House Committee on Oversight and
Government Reform, the Senate Committee on Governmental Affairs, and
the Office of Management and Budget (OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities
for Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: June 2, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DSCA 05
System name:
Defense Institute of Security Assistance Management (DISAM)
Information System Mission (DISM)
System location:
Defense Institute of Security Assistance Management (DISAM), 2475
K. Street, Bldg. 52, Wright-Patterson AFB, OH 45433-7641.
Categories of individuals covered by the system:
DoD civilian, military, and contractor personnel, U.S. Federal
agency employees, students, and guest speakers.
Categories of records in the system:
DISAM Personnel data including: Full name, DoD Identification
Number (DoD ID) number, gender, date of birth, home address, personal
cell phone and work numbers, work domain name, work email address,
arrival and departure dates, duty hours, emergency name and contact
information, position title, funding source, directorate and office
names, employment status, academic rank and degree, salary, job series,
civilian grade, military Joint Manpower Program rank and number, date
of rank, service branch, occupational specialty code and description,
military evaluation dates, tour completion date, recall order, DoD
billet manning document number, height and weight, arrival date,
security clearance type, issue and expiration dates, investigation type
and date, IT level, supervisor name, list of DoD annual training
requirements, training completion dates and year required, faculty
member, function and program type.
[[Page 36527]]
DISAM Personnel Travel data including: Traveler's name, government
point of contact information, request number, agency directorate,
priority and requirement types, purpose of travel, group and class
type, order and voucher numbers, voucher check and Military
Interdepartmental Purchase Request (MIPR) dates, funding source, source
organization, departure and arrival information, travel location cost
information, DoD status of travel request, administrative notes and
comments.
Student data including: Full name, student and DoD ID Number,
gender, date of birth, nationality, organization and mailing addresses,
work number, position title, hotel confirmation number, country name,
combatant command, student type, area of expertise and duty type,
civilian grade, service branch, military rank, diploma, test scores,
supervisor name, email address, and work number, course type,
registration date, level and status, certificates, student and
registrar comments, administrative notes and emergency point of contact
information.
Guest Speaker data including: Full name, position title, gender,
social security number (SSN), DoD ID Number, home, cell phone, and work
numbers, fax number, email and mailing address, employment status,
security clearance type, military rank, civilian grade, course
information, honorarium, DISAM host name, and funding information.
Authority for maintenance of the system:
10 U.S.C. 134, Under Secretary of Defense for Policy; DoD Directive
5105.65, Defense Security Cooperation Agency (DSCA); DSCA Security
Assistance Management Manual, Chapter 10, International Training; DoD
Directive 5132.03, DoD Policy and Responsibilities Relating to Security
Cooperation; Army Regulation 12-15, SECNAVINST 4950.4B, AFI 16-105,
Joint Security Cooperation Education and Training ; Public Law 97-195,
Foreign Assistance and Arms Export Act of 1961, as amended; E.O. 9397,
(SSN), as amended.
Purpose(s):
The DISAM Information Mission System is a web based portal designed
to hold several applications for the purposes of efficient
administration of students, and the effective management of DISAM
personnel and guest lecturers. The portal also provides DISAM personnel
the ability to submit travel requests and travel arrangements. Finally,
the web based portal uses a relational database to record, manage and
report information about students, personnel, and travel, including
reports of annual training. Records are also used as a management tool
for statistical analysis, tracking, reporting to Congress, evaluating
program effectiveness, and conducting research.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records may
specifically be disclosed outside the DoD as follows to:
Law Enforcement Routine Use: If a system of records maintained by a
DoD Component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or by regulation, rule,
or order issued pursuant thereto, the relevant records in the system of
records may be referred, as a routine use, to the agency concerned,
whether federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
Congressional Inquiries Disclosure Routine Use: Disclosure from a
system of records maintained by a DoD Component may be made to a
congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that
individual.
Disclosures Required by International Agreements Routine Use:
A record from a system of records maintained by a DoD Component may
be disclosed to foreign law enforcement, security, investigatory, or
administrative authorities to comply with requirements imposed by, or
to claim rights conferred in, international agreements and arrangements
including those regulating the stationing and status in foreign
countries of DoD military and civilian personnel.
Disclosure to the Department of Justice for Litigation Routine Use:
A record from a system of records maintained by a DoD Component may be
disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
Disclosure of Information to the National Archives and Records
Administration Routine Use: A record from a system of records
maintained by a DoD Component may be disclosed as a routine use to the
National Archives and Records Administration for the purpose of records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
Data Breach Remediation Purposes Routine Use: A record from a
system of records maintained by a Component may be disclosed to
appropriate agencies, entities, and persons when (1) The Component
suspects or has confirmed that the security or confidentiality of the
information in the system of records has been compromised; (2) the
Component has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Component or another agency or entity) that rely upon the compromised
information; and (3) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Components efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.
The DoD Blanket Routine Uses set forth at the beginning of the
Office of the Secretary of Defense/Joint Staff (OSD/JS) Privacy
Office's compilation of systems of records notices may apply to this
system. The complete list of DoD Blanket Routine Uses can be found
online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Paper records and electronic storage media.
Retrievability:
By name of individual, DoD ID number, student ID, or SSN.
Safeguards:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, and is accessible only to authorized
personnel. Access to records is also limited to person(s) responsible
for servicing the record in performance of their official duties and
who are properly screened and cleared for need-to-know. Access to
electronic data is restricted by centralized access control to include
the use of Common Access Cards (CACs), passwords (which are changed
[[Page 36528]]
periodically), file permissions, and audit logs.
Retention and Disposal:
Records are cut off annually, destroy when 25 years old.
System Manager(s) and Address:
DISM System Administrator; Defense Institute of Security Assistance
Management, 2475 K. Street, Bldg. 52, Wright-Patterson AFB, OH 45433-
7641.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to Defense Institute of Security Assistance
Management, ATTN: Director of Academic Support, 2475 K Street, Wright-
Patterson AFB, OH 45433-7641.
Signed, written requests should include the full name, SSN (last
four digits) or DoD ID number, current address and telephone number,
and the number of this system of records notice.
Record Access Procedures:
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Office of the
Secretary of Defense/Joint Staff, Freedom of Information Act Requester
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.
Signed, written requests should include the full name, SSN (last
four digits) or DoD ID number, current address and telephone number,
and the number of the system of records notice.
Contesting Record Procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record Source Categories:
From the individual.
Exemptions Claimed for the System:
None.
[FR Doc. 2016-13379 Filed 6-6-16; 8:45 am]
BILLING CODE 5001-06-P