[Federal Register Volume 82, Number 106 (Monday, June 5, 2017)]
[Notices]
[Pages 25819-25820]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-11489]
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POSTAL SERVICE
Privacy Act of 1974; System of Records
AGENCY: Postal ServiceTM.
ACTION: Notice of revisions to an existing system of records.
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SUMMARY: The United States Postal Service[supreg] (Postal Service) is
proposing to revise the Customer Privacy Act Systems of Records (SOR).
These changes are being made to improve our ability to meet customer
and mailer needs for complete destination/shipping records, and to
consistently provide accurate and reliable Proof of Delivery and
recipient information.
DATES: These revisions will become effective without further notice on
July 5, 2017 unless comments received on or before that date result in
a contrary determination.
ADDRESSES: Comments may be mailed or delivered to the Privacy and
Records Management Office, United States Postal Service, 475 L'Enfant
Plaza SW., Room 1P830, Washington, DC 20260-1101. Copies of all written
comments will be available at this address for public inspection and
photocopying between 8 a.m. and 4 p.m., Monday through Friday.
FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and
Records Management Officer, Privacy and Records Management Office, 202-
268-3069 or [email protected].
SUPPLEMENTARY INFORMATION: This notice is in accordance with the
Privacy Act requirement that agencies publish their systems of records
in the Federal Register when there is a revision, change, or addition,
or when the agency establishes a new system of records. The Postal
ServiceTM has determined that one Customer Privacy Act
Systems of Records should be revised to modify categories of records in
the system, purposes, retention and disposal, and system managers and
addresses.
I. Background
Bulk Proof of Delivery (BPOD) provides commercial customers or
mailers with the ability to receive signature proof of delivery records
for applicable mailpieces without requesting them individually or
attaching PS Form 3811, Domestic Return Receipt, on each mailpiece (if
applicable). The Postal Service provides records by the delivery
tracking data and the delivery date, with recipient information,
producing letter facsimiles of delivery records, and presents those to
the mailer or the mailer's approved third-party designee in Adobe PDF
format electronically.
Proof of Delivery or Return Receipt Electronic (RRE) is a domestic
special service that provides customers with an alternative to the PS
Form 3811, Domestic Return Receipt. After purchasing a RRE, customers
visit USPS.com to enter their item tracking number and the email
address where they wish to receive their return receipt. After the item
is delivered, the customer is sent a return receipt proof-of-delivery
letter via email that includes the date and time of delivery, and
recipient information.
II. Rationale for Changes to USPS Privacy Act Systems of Records
Privacy Act System of Records 820.200, System Name: Mail Management
and Tracking Activity, is being revised to improve customer and mailer
experience with shipping records that include Proof of Delivery
information for mailpieces having a USPS Tracking and/or Special
Services label and article numbers, by providing more accurate,
complete and reliable delivery information.
III. Description of Changes to Systems of Records
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written data, views, or arguments on this proposal. A report of
the proposed revisions has been sent to Congress and to the Office of
Management and Budget for their evaluations. The Postal Service does
not expect these amended systems of records to have any adverse effect
on individual privacy rights. The affected systems are as follows:
[[Page 25820]]
USPS 820.200
SYSTEM NAME:
Mail Management and Tracking Activity
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM
[CHANGE TO READ OR RENUMBER]
* * * * *
2. Identification information: Customer ID(s), last four digits of
Social Security Number (SSN), mailer ID, advertiser name/ID, username,
and password.
3. Recipient information: Name, address and signature of recipient
or image of recipient signature.
4. Data on mailings: Paper and electronic data on mailings,
including postage statement data (such as volume, class, rate, postage
amount, date and time of delivery, mailpiece count), destination of
mailing, delivery status, mailing problems, presort information, reply
mailpiece information, container label numbers, package label, Special
Services label article number or USPS Tracking number, and permit
numbers.
5. Payment information: Credit and/or debit card number, type, and
expiration date; ACH information.
6. Customer preference data: Hold Mail begin and end date,
redelivery date, delivery options, shipping and pickup preferences,
drop ship codes, comments and instructions, Bulk Proof of Delivery,
Hold For Pickup requests or redirection of mailpieces with a USPS
Tracking and/or Special Services label and article number, mailing
frequency, preferred delivery dates, and preferred means of contact.
7. Product usage information: Special Services label and article
number.
8. Mail images: Images of mailpieces captured during normal mail
processing operations
* * * * *
PURPOSES
[CHANGE TO READ]
* * * * *
8. To provide accurate and reliable delivery information.
9. To provide shipping records for mailpieces with a USPS Tracking
and/or Special Service label and article number.
* * * * *
RETRIEVABILITY
[CHANGE TO READ]
By customer name, customer ID(s), logon ID, mailing address(es),
11-digit ZIP Code, any Intelligent Mail barcode, USPS Tracking number
or Special Service label and article number.
RETENTION AND DISPOSAL
[CHANGE TO READ]
1. IMb Tracing[supreg] records are retained for up to 7 days.
SYSTEM MANAGER(S) AND ADDRESS
[CHANGE TO READ]
Chief Customer and Marketing Officer and Executive Vice President,
United States Postal Service, 475 L'Enfant Plaza SW., Washington, DC
20260.
* * * * *
Stanley F. Mires,
Attorney, Federal Compliance.
[FR Doc. 2017-11489 Filed 6-2-17; 8:45 am]
BILLING CODE 7710-12-P