[Federal Register Volume 82, Number 211 (Thursday, November 2, 2017)]
[Notices]
[Pages 50871-50882]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-23833]
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FEDERAL TRADE COMMISSION
Privacy Act of 1974; System of Records Notices
AGENCY: Federal Trade Commission (FTC).
ACTION: Notice of revised Privacy Act system notices.
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SUMMARY: The FTC is making technical revisions to several of the
notices that it is required to publish under the Privacy Act of 1974 to
describe its systems of records. This action is intended to make these
notices clearer, more accurate, and up-to-date.
DATES: This notice shall become final and effective on November 2,
2017.
[[Page 50872]]
FOR FURTHER INFORMATION CONTACT: G. Richard Gold and Alex Tang,
Attorneys, Office of the General Counsel, FTC, 600 Pennsylvania Avenue
NW., Washington, DC 20580, (202) 326-2424.
SUPPLEMENTARY INFORMATION: To inform the public, the FTC publishes in
the Federal Register and posts on its Web site a ``system of records
notice'' (SORN) for each system of records that the FTC currently
maintains within the meaning of the Privacy Act of 1974, as amended, 5
U.S.C. 552a. See https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems. Each SORN describes the records maintained in each
system, including the categories of individuals that the records in the
system are about (e.g., FTC employees or consumers). Each SORN also
contains information explaining how individuals can find out from the
agency if that system contains any records about them.
On June 12, 2008, the FTC republished and updated all of the FTC's
SORNs, describing all of the agency's systems of records covered by the
Privacy Act in a single document for ease of use and reference. 73 FR
33592. To ensure the SORNs remain accurate, FTC staff reviews each SORN
on a periodic basis. As a result of this systematic review, the FTC
made revisions to several of its SORNs on April 17, 2009, 74 FR 17863,
August 27, 2010, 75 FR 52749, and February 23, 2015, 80 FR 9460. Based
on subsequent review, the FTC is making the following technical
revisions to a total of eight SORNs in four FTC SORN categories (I, II,
III and V).\1\
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\1\ Along with the distinct changes set out in the text, each of
the updated notices clarifies that the text of Appendices I-III
cited within a particular SORN is publicly available on the FTC's
Web site and has been previously published in the Federal Register.
The FTC is not making any system changes that would require prior
public comment or notice to the Office of Management & Budget (OMB)
and Congress. See U.S.C. 552a(e)(11) and 552a(r); OMB Circular A-108
(2016).
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I. FTC Law Enforcement Systems of Records
FTC-I-5 (Matter Management System--FTC). This SORN covers the
administrative database used by the FTC to track and report the history
and status of FTC investigations and other agency matters, including
names of employees or others assigned to or involved in such matters.
The Commission has updated the ``retention and disposal'' section to
include a reference to the retention and disposal schedule approved by
the National Archives and Records Administration (NARA). This section
previously stated that the Commission's proposed retention and
disposition schedule was awaiting NARA's approval.
FTC-I-7 (Office of Inspector General Investigative Files--FTC).
This SORN covers investigatory records in the FTC's Office of Inspector
General. The Commission is making a technical, non-substantive change
to this SORN, replacing outdated references therein to the former
``President's Council on Integrity and Efficiency'' and ``Executive
Council on Integrity and Efficiency,'' with references to the ``Council
of the Inspectors General on Integrity and Efficiency,'' which assumed
the functions of the previous Councils under the Inspector General
Reform Act of 2008, Public Law 110-409.
II. Federal Trade Commission Personnel Systems of Records
FTC-II-3 (Workers' Compensation--FTC).
FTC-II-5 (Equal Employment Opportunity Statistical Reporting
System-FTC.)
FTC-II-10 (Employee Health Care Records--FTC).
These SORNs relate to FTC employee records. The Human Resources
Management Office (HRMO) is now the Human Capital Management Office
(HCMO). We have revised references in these SORNs to reflect this
change.
III. Federal Trade Commission Financial Systems of Records
FTC-III-2 (Travel Management System-FTC). This SORN covers travel
documentation for FTC employees and other authorized individuals on
official travel for the FTC. The FTC has revised FTC-III-2 to clarify
that the Department of the Interior processes and manages travel-
related data for the FTC.
FTC-III-5 (Employee Transportation Program Records--FTC). This SORN
covers records relating to FTC employee transportation programs,
including programs administered by the Department of Transportation
(DOT) that cover certain commuting costs. The corresponding DOT SORN is
DOT/ALL 8 (Employee Transportation Facilitation). See 65 FR 19475,
19482 (2000). The FTC is updating this SORN to reflect the recent
transition from a paper to an online application process by individual
employees through DOT's online electronic system.
V. Federal Trade Commission Access Requests
FTC-V-2 (Privacy Act Requests and Appeals--FTC). The FTC is
revising this SORN to update the records disposition schedule.
FTC Systems of Records Notices
In light of the updated SORN template set forth in the newly
revised OMB Circular A-108 (2016), the FTC is reprinting the entire
text of each amended SORN for the public's benefit, to read as follows:
I. FTC Law Enforcement Systems of Records
* * * * *
SYSTEM NAME AND NUMBER
Matter Management System--FTC (FTC-I-5).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Trade Commission, 600 Pennsylvania Avenue NW., Washington,
DC 20580. For other locations where records may be maintained or
accessed, see Appendix III (Locations of FTC Buildings and Regional
Offices), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465
(Feb. 23, 2015).
SYSTEM MANAGER(S):
Director, Records and Filings Office, Federal Trade Commission, 600
Pennsylvania Avenue NW., Washington, DC 20580, email: [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Trade Commission Act, 15 U.S.C. 41 et seq.
PURPOSE(S) OF THE SYSTEM:
This system, currently known within the FTC as Matter Management
System 2 (MMS2), is used to record and track the status or occurrence
of planned or actual actions and events that may arise in
investigations, rulemakings, or other Commission matters, and to
generate status or history reports on these actions, events, and
matters for use by Commission management and staff, in combination, as
needed, with matter-related data from other systems (e.g., FTC-II-13,
Staff Time and Attendance Reporting (STAR) System--FTC). Specific
purposes of this system (FTC-I-5) include: To maintain records of
employee work and Commission law enforcement activities; to make
workload and budget determinations and personnel-related evaluations;
to assist in investigative and adjudicative proceedings, enforcement
actions, civil penalty proceedings, consideration of compliance
reports, issuance of cease and desist orders, advisory opinions, and
other Commission matters and proceedings; to refer information
[[Page 50873]]
compiled in system records to experts and consultants when considered
appropriate by Commission staff; and to use those records to properly
manage Commission resources.
This system includes a subsystem of records (formerly known as the
Office of the Secretary Control and Reporting System or OSCAR) to
record and keep track of the status of matters pending for a vote or
other review or action before the full Commission (i.e., the five
Federal Trade Commissioners). The specific purposes of those records
include: to process and control assignments made to individual
Commissioners; to coordinate the consideration of and votes on
appropriate issues; to assist Commissioners and staff in investigative,
adjudicative and rulemaking proceedings, enforcement actions, civil
penalty proceedings, consideration of compliance reports, issuance of
complaints, negotiation of consent orders, issuance of cease and desist
orders, advisory opinions, and other matters before the Commission; and
to retain records of the matters before the Commission, the
Commission's deliberations and decisions concerning those matters, and
related documents.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Past and present Commission employees, and other participants or
parties in Commission investigations, rulemaking, advisory, and law
enforcement matters or proceedings. (Businesses, sole proprietorships,
or corporations are not covered by this system.)
CATEGORIES OF RECORDS IN THE SYSTEM:
For records about past or present Commission employees: Name;
employee identification number; organization name and code; employee
work activities; and specific responsibilities and assignments on
individual matters. For others: Records related to investigatory,
rulemaking, advisory opinion and other matters or proceedings,
including name and associated matter number; matter status; alleged or
potential law violation; and goods or services associated with the
proceeding. The records also include brief descriptions or summaries of
planned or actual actions or events during an FTC investigation,
rulemaking, court case, or other FTC matter or proceeding. The system
also includes records of assignments, votes, circulations, or other
activities or actions of the FTC's Commissioners on agency proceedings
and matters.
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained and Commission staff
associated with the matter.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records in this system:
(1) May be made available or referred to federal, state, local or
international government authorities for investigation, possible
criminal prosecution, civil action, regulatory order or other law
enforcement purpose; and
(2) May be disclosed on the FTC's public record under the FTC's
Rules of Practice. See FTC-I-6, Public Records-FTC.
For other ways that the Privacy Act permits the FTC to use or
disclose system records outside the agency, see Appendix I (Authorized
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems
of Records), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR
33592, 36333-36334 (June 12, 2008).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
System records are primarily maintained and accessed
electronically. The system can generate electronic or printed status or
history reports.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Indexed by Commissioner, staff, or other individual name, employee
identification number, matter number, respondent's or correspondent's
name, company name, industry investigation title, and FTC matter
number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained and disposed of in accordance with Schedule 2
of FTC Records Retention Schedule N1-122-09-1, which was approved by
the National Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
For records other than those made public, access is restricted to
agency personnel or contractors whose responsibilities require access.
Access to nonpublic electronic records is controlled by ``user ID'' and
password combination and/or other appropriate electronic access or
network controls (e.g., firewalls). FTC buildings are guarded and
monitored by security personnel, cameras, ID checks, and other physical
security measures.
RECORD ACCESS PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
CONTESTING RECORD PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
NOTIFICATION PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Copies of records contained in this system that have been placed on
the FTC public record are available upon request or from the FTC's Web
site, where applicable. See FTC-I-6, Public Records--FTC. However,
pursuant to 5 U.S.C. 552a(k)(2), records in this system, which reflect
records that are contained in other systems of records that are
designated as exempt, are exempt from the requirements of subsections
(c)(3), (d), (e)(1), (e)(4)(G), (H), (I), and (f) of 5 U.S.C. 552a. See
Sec. 4.13(m) of the FTC Rules of Practice, 16 CFR 4.13(m).
HISTORY:
73 FR 33591-33634 (June 12, 2008).
* * * * *
SYSTEM NAME AND NUMBER
Office of Inspector General Investigative Files-FTC (FTC-I-7).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of Inspector General (OIG), Federal Trade Commission, 600
Pennsylvania Avenue NW., Washington, DC 20580. For other locations
where records may be maintained or accessed, see Appendix III
(Locations of FTC Buildings and Regional Offices), available on the
FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 (Feb. 23, 2015).
[[Page 50874]]
SYSTEM MANAGER(S):
Inspector General, Federal Trade Commission, 600 Pennsylvania
Avenue NW., Washington, DC 20580, email: [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act Amendments of 1988, Pubic Law 100-504,
amending the Inspector General Act of 1978, Pub. L. 95-452, 5 U.S.C.
app.
PURPOSE(S) OF THE SYSTEM:
To document the conduct and outcome of investigations; to report
results of investigations to other components of the FTC or other
agencies and authorities for their use in evaluating their programs and
imposition of criminal, civil or administrative sanctions; to report
the results of investigations to other agencies or other regulatory
bodies for an action deemed appropriate and for retaining sufficient
information to fulfill reporting requirements; and to maintain records
related to the activities of the Office of the Inspector General.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Subjects of OIG investigations relating to the programs and
operations of the Federal Trade Commission. Subject individuals
include, but are not limited to, current and former employees; current
and former agents or employees of contractors or subcontractors, as
well as current and former contractors and subcontractors in their
personal capacity, where applicable; and other individuals whose
actions affect the FTC, its programs or operations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence relating to the investigation; internal staff
memoranda; copies of subpoenas issued during the investigation,
affidavits, statements from witnesses, transcripts of testimony taken
in the investigation and accompanying exhibits; documents, records or
copies obtained during the investigation; interview notes, documents
and records relating to the investigation; opening reports, information
or data relating to alleged or suspected criminal, civil or
administrative violations or similar wrongdoing by subject individuals
and final reports of investigation.
RECORD SOURCE CATEGORIES:
Employees or other individuals on whom the record is maintained,
non-target witnesses, FTC and non-FTC records, to the extent necessary
to carry out OIG investigations authorized by 5 U.S.C. app.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records in this system may be:
(1) Disclosed to agencies, offices, or establishments of the
executive, legislative, or judicial branches of the federal or state
government--
(a) Where such agency, office, or establishment has an interest in
the individual for employment purposes, including a security clearance
or determination as to access to classified information, and needs to
evaluate the individual's qualifications, suitability, and loyalty to
the United States Government, or
(b) Where such agency, office, or establishment conducts an
investigation of the individual for the purposes of granting a security
clearance, or for making a determination of qualifications,
suitability, or loyalty to the United States Government, or access to
classified information or restricted areas, or
(c) Where the records or information in those records are relevant
and necessary to a decision with regard to the hiring or retention of
an employee or disciplinary or other administrative action concerning
an employee, or
(d) Where disclosure is requested in connection with the award of a
contract or other determination relating to a government procurement,
or the issuance of a license, grant, or other benefit by the requesting
agency, to the extent that the record is relevant and necessary to the
requesting agency's decision on the matter, including, but not limited
to, disclosure to any Federal agency responsible for considering
suspension or debarment actions where such record would be germane to a
determination of the propriety or necessity of such action, or
disclosure to the United States General Accountability Office, the
General Services Administration Board of Contract Appeals, or any other
federal contract board of appeals in cases relating to an agency
procurement;
(2) Disclosed to the Office of Personnel Management, the Office of
Government Ethics, the Merit Systems Protection Board, the Office of
the Special Counsel, the Equal Employment Opportunity Commission, or
the Federal Labor Relations Authority or its General Counsel, of
records or portions thereof relevant and necessary to carrying out
their authorized functions, such as, but not limited to, rendering
advice requested by the OIG, investigations of alleged or prohibited
personnel practices (including unfair labor or discriminatory
practices), appeals before official agencies, offices, panels or
boards, and authorized studies or review of civil service or merit
systems or affirmative action programs;
(3) Disclosed to independent auditors or other private firms with
which the Office of the Inspector General has contracted to carry out
an independent audit or investigation, or to analyze, collate,
aggregate or otherwise refine data collected in the system of records,
subject to the requirement that such contractors shall maintain Privacy
Act safeguards with respect to such records;
(4) Disclosed to a direct recipient of federal funds such as a
contractor, where such record reflects serious inadequacies with a
recipient's personnel and disclosure of the record is for purposes of
permitting a recipient to take corrective action beneficial to the
Government;
(5) Disclosed to any official charged with the responsibility to
conduct qualitative assessment reviews of internal safeguards and
management procedures employed in investigative operations. This
disclosure category includes members of the Council of the Inspectors
General on Integrity and Efficiency and officials and administrative
staff within their investigative chain of command, as well as
authorized officials of the Department of Justice and the Federal
Bureau of Investigation;
(6) Disclosed to members of the Council of the Inspectors General
on Integrity and Efficiency for the preparation of reports to the
President and Congress on the activities of the Inspectors General; and
(7) Disclosed to complainants and/or victims to the extent
necessary to provide such persons with information and explanations
concerning the progress and/or results of the investigation or case
arising from the matters of which they complained and/or which they
were a victim.
For other ways that the Privacy Act permits the FTC to use or
disclose system records outside the agency, see Appendix I (Authorized
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems
of Records), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR
33592, 36333-36334 (June 12, 2008).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The FTC maintains system records in various electronic and non-
electronic formats and media. The OIG Investigative Files consist of
paper records maintained in file folders, cassette tapes and CD-ROMs
containing
[[Page 50875]]
audio recordings of investigative interviews, and data maintained on
computer diskettes and hard drives. The folders, cassette tapes, CD-
ROMs and diskettes are stored in file cabinets in the OIG. The hard
drives are retained in the OIG safe.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records are retrieved by the name of the subject of the
investigation or by a unique control number assigned to each
investigation.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained indefinitely, pending approval of an
applicable retention and disposal schedule by the National Archives and
Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access is restricted to agency personnel or contractors whose
responsibilities require access. Paper records are maintained in
lockable rooms or file cabinets, which are kept locked during non-duty
hours. Records in file folders are retained as long as needed and then
destroyed by shredding or burning. Computer disks and CD-ROMs are
cleared, retired or destroyed when no longer useful. Entries on
electronic media are deleted or erased when no longer needed. To the
extent records or portions thereof are incorporated into emails or
other electronic communications, access to such electronic records is
controlled by ``user ID'' and password combination and/or other
electronic access or network controls (e.g., firewalls). FTC buildings
are guarded and monitored by security personnel, cameras, ID checks,
and other physical security measures.
RECORD ACCESS PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
CONTESTING RECORD PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
NOTIFICATION PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt
from the provisions of 5 U.S.C. 552(a), except subsections (b), (c)(1)
and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10) and (11) and (i)
and corresponding provisions of 16 CFR 4.13, to the extent that a
record in the system of records was compiled for criminal law
enforcement purposes.
Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I) and (f) and the
corresponding provisions of 16 CFR 4.13, to the extent the system of
records consists of investigatory material compiled for law enforcement
purposes, other than material within the scope of the exemption at 5
U.S.C. 552a(j)(2). See 16 CFR 4.13(m).
HISTORY:
74 FR 17863-17866 (April 17, 2009)
73 FR 33591-33634 (June 12, 2008).
* * * * *
II. Federal Trade Commission Personnel Systems of Records
* * * * *
SYSTEM NAME AND NUMBER
Workers' Compensation--FTC (FTC-II-3).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Trade Commission, 600 Pennsylvania Avenue NW., Washington,
DC 20580. For other locations where records may be maintained or
accessed, see Appendix III (Locations of FTC Buildings and Regional
Offices), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465
(Feb. 23, 2015).
SYSTEM MANAGER(S):
Director, Human Capital Management Office (HCMO), Federal Trade
Commission, 600 Pennsylvania Avenue NW., Washington, DC 20580. See DOL/
GOVT-1 for information about the system manager and address for that
system, email: [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Employees Compensation Act (FECA), 5 U.S.C. 8101 et seq.,
20 CFR 1.1 et seq.
PURPOSE(S) OF THE SYSTEM:
To consider claims filed by employees and/or their survivors for
compensation under FECA based on work-related injuries, and to maintain
records concerning such claims. The FECA establishes the system for
processing and adjudicating claims that the Commission employee and/or
the Commission and other covered individuals file with DOL's Office of
Workers' Compensation Programs, seeking monetary, medical and similar
benefits for injuries or deaths sustained by the individual while in
the performance of duty. The records maintained in this system are
created as a result of and are necessary to this process. The records
provide information and verification about the individual's employment-
related injury and the resulting disabilities and/or impairments, if
any, on which decisions awarding or denying benefits provided under the
FECA must be based.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals (i.e., FTC employees) and/or their survivors who file
claims seeking benefits under the Federal Employees' Compensation Act
(FECA) for injuries sustained by the individual while in the
performance of duty. The FECA applies to all civilian Federal
employees, including various classes of persons whom provide or have
provided personal service to the government of the United States.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system may contain the following kinds of records: Names;
Social Security numbers; reports of injury by the employee and/or the
Commission; claim forms filed by or on behalf of injured employees or
their survivors seeking benefits under the FECA; forms authorizing
medical care and treatment; other medical records and reports; bills
and other payment records; compensation payment records; copies of
formal orders for or against the payment of benefits; copies of
transcripts of hearings conducted; and any other medical, employment,
or personal information submitted or gathered in connection with the
claim. The system may also contain information relating to dates of
birth, marriage, divorce, and death; notes of telephone conversations
conducted in connection with the claim; information relating to
vocational and/or medical
[[Page 50876]]
rehabilitation plans and progress reports; records relating to court
proceedings, insurance, banking and employment; articles from
newspapers and other publications; information relating to other
benefits (financial and otherwise) the claimant may be entitled to; and
information received from various investigative agencies concerning
possible violations of Federal civil or criminal law. The system may
also contain consumer credit reports on individuals indebted to the
United States, information relating to the debtor's assets,
liabilities, income and expenses, personal financial statements,
correspondence to and from the debtor, information relating to the
location of the debtor, and other records and reports relating to the
implementation of the Federal Claims Collection Act (as amended),
including investigative reports or administrative review matters.
Individual records listed here are included in a claim file only
insofar as they may be pertinent or applicable to the employee or
beneficiary.
This system includes only claims-related records maintained by the
FTC. Claims are transmitted the United States Department of Labor (DOL)
for processing and adjudication. Data maintained by DOL by the
Government-wide system of records notice published by DOL for its
system of records, see DOL/GOVT-1 (Office of Workers' Compensation
Programs, Federal Employees' Compensation Act File) or any successor
DOL system notice that may be published for that system.
RECORD SOURCE CATEGORIES:
Employee claiming work-related injury; beneficiaries; witnesses;
FTC supervisors, managers, and responsible FTC HCMO staff; DOL;
suppliers of health care products and services and their agents and
representatives, including physicians, hospitals, and clinics; consumer
credit reports, etc.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records in this system may be:
(1) Disclosed in response to queries from Department of Labor,
Office of Workers Compensation Programs, supervisors and employees
about compensation claims; and
(2) Used or disclosed for any purpose or routine use set forth in
the system of records notice published by DOL for this system of
records, DOL/GOVT-1 (Office of Workers' Compensation Programs, Federal
Employees' Compensation Act File), or any successor DOL system notice
that may be published for this system.
For other ways that the Privacy Act permits the FTC to use or
disclose system records outside the agency, see Appendix I (Authorized
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems
of Records), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR
33592, 36333-36334 (June 12, 2008).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Maintained in file folders or temporary electronic files.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Indexed by individual's name.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained and disposed of under schedules and procedures
approved or issued by the National Archives and Records Administration.
See DOL/GOVT-1 for the retention and disposal schedules that apply
to claims files maintained by that agency. In general, all case files
and automated data in that system pertaining to a claim are destroyed
15 years after the case file has become inactive. Case files that have
been scanned to create electronic copies are destroyed after the copies
are verified. Automated data are retained in their most current form
only, however, and as information is updated, outdated information is
deleted.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access is restricted to agency personnel or contractors whose
responsibilities require access. Paper records are maintained in
lockable rooms or file cabinets. Access to electronic records is
controlled by ``user ID'' and password combination and/or other
appropriate electronic access or network controls (e.g., firewalls).
FTC buildings are guarded and monitored by security personnel, cameras,
ID checks, and other physical security measures.
RECORD ACCESS PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008). Current FTC employees may also request access to
their records directly through their HCMO contact or managers as
applicable and may be required to complete a written form and show
identification to obtain access to their records. See DOL/GOVT-1 for
information about the notification, record access and contesting
procedures for claims records maintained by DOL.
CONTESTING RECORD PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008). See DOL/GOVT-1 for information about the
notification, record access and contesting procedures for claims
records maintained by DOL.
NOTIFICATION PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008). See DOL/GOVT-1 for information about the
notification, record access and contesting procedures for claims
records maintained by DOL.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
As explained in DOL/GOVT-1, in accordance with 5 U.S.C. 552a(k)(2),
investigative materials, if any, in this system of records compiled for
law enforcement purposes are exempt from subsections (c)(3), (d),
(e)(1), (e)(4)(G), (H) and (I), and (f) of 5 U.S.C. 552a, provided,
however, that if any individual is denied any right, privilege, or
benefit that he or she would otherwise be entitled to by Federal law,
or for which he or she would otherwise be eligible, as a result of the
maintenance of these records, such material shall be provided to the
individual, except to the extent that the disclosure of the material
would reveal the identity of a source who furnished information to the
Government under an express promise that the identity of the source
would be held in confidence, or prior to January 1, 1975, under an
implied promise that the identity of the source would be held in
confidence.
HISTORY:
80 FR 9460-9465 (February 23, 2015)
73 FR 33591-33634 (June 12, 2008).
* * * * *
[[Page 50877]]
SYSTEM NAME AND NUMBER
Equal Employment Opportunity Statistical Reporting System--FTC
(FTC-II-5).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Trade Commission, 600 Pennsylvania Avenue NW., Washington,
DC 20580. For other locations where records may be maintained or
accessed, see Appendix III (Locations of FTC Buildings and Regional
Offices), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465
(Feb. 23, 2015).
SYSTEM MANAGER(S):
Director, Equal Employment Opportunity Office, Federal Trade
Commission, 600 Pennsylvania Avenue NW., Washington, DC 20580, email:
[email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 1301, 3301, 7201, 7204; Executive Order 10577; 42 U.S.C.
2000e-16; Public Law 93-112.
PURPOSE(S) OF THE SYSTEM:
To maintain EEO-related data about the FTC workforce; to protect
and limit access to such workforce data by collecting and maintaining
such data separately from certain other human resources records about
employees; to provide the FTC's EEO Office with data necessary to
create general statistical analyses and reports.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
FTC employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Coded minority group designations and other data relevant to equal
employment opportunity (EEO) at the FTC; other employee identification
data (e.g., position, grade, office or duty station).
RECORD SOURCE CATEGORIES:
Self-identification by employee (e.g., on information collection
forms completed by the employee); visual identification of employees or
other personal information or knowledge used by FTC Human Resources or
other staff for coding EEO-related data into the system; employee
identification data from other human resources record systems (e.g.,
FTC-II-I, General Personnel Records--FTC).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data from system records are disclosed only in aggregate, non-
individually identifiable form in analyses and reports generated for
use within the FTC and for reporting to Congress, the Office of
Management and Budget, the Equal Employment Opportunity Commission, and
the Office of Personnel Management, as required by law. For other ways
that the Privacy Act permits the FTC to use or disclose system records
outside the agency, see Appendix I (Authorized Disclosures and Routine
Uses Applicable to All FTC Privacy Act Systems of Records), available
on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 36333-36334 (June
12, 2008).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Data from information collection forms completed by FTC employees
are entered into and stored in a structured electronic database
maintained on agency servers, with restricted access (see
``Safeguards'' below). Paper forms are compiled and kept in the FTC's
EEO Office.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Indexed by name of individual, name of group, or by cross-reference
to title and grade or other human resources data fields or codes.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained and destroyed in accordance with schedules and
guidance issued or approved by the National Archives and Records
Administration. See, e.g., General Records Schedule 1.25.f (EEO-related
employment statistics), which authorizes disposal after five years.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access is restricted to FTC personnel or contractors whose job
duties require such access. Initial receipt and handling of information
collection forms, as well as entry of data into computerized databases,
is limited to authorized FTC individuals. Information collection forms
are forwarded to and stored in lockable cabinets and offices within the
FTC's EEO Office. Completed forms and system data are stored and
maintained separately from other human resources records to prevent
access or use by unauthorized individuals. Access to electronic records
is controlled by ``user ID'' and password combination, and may be
obtained only by written authorization of the FTC's EEO Director.
System database is further protected by other network controls (e.g.,
firewalls). FTC buildings are guarded and monitored by security
personnel, cameras, ID checks, and other physical security measures.
RECORD ACCESS PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
CONTESTING RECORD PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
NOTIFICATION PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
73 FR 33591-33634 (June 12, 2008).
* * * * *
SYSTEM NAME AND NUMBER
Employee Health Care Records--FTC (FTC-II-10).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Trade Commission, 600 Pennsylvania Avenue NW., Washington,
DC 20580. For other locations where records may be maintained or
accessed, see Appendix III (Locations of FTC Buildings and Regional
Offices), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465
(Feb. 23, 2015).
SYSTEM MANAGER(S):
Director, Human Capital Management Office, Federal Trade
Commission, 600 Pennsylvania Avenue NW., Washington, DC 20580, email:
[email protected].
[[Page 50878]]
Director, DCP/HRS/PSC, Room 4A-15, Parklawn Building, 5600 Fishers
Lane, Rockville, Maryland 20857-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. chapters 11, 63, 81, 83, and 84; 42 U.S.C. 216.
PURPOSE(S) OF THE SYSTEM:
To maintain records concerning medical treatment administered to
employees while on the job; to maintain continuity of care and
evaluation; to furnish documentary evidence of the course of the
patient's medical evaluation and treatment; to document communications
between the responsible practitioner and any other health professionals
contributing to the individual's health care and treatment; to verify
the individual's eligibility for certain services; for quality
assurance (e.g., to help monitor and evaluate a contractor's
performance in delivering services).
See OPM/GOVT-10 for a description of the purposes for which the
agency may compile and maintain other employee medical records, if any,
that are described in and covered by that OPM system notice.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FTC employees or others who receive services
through on-site health units at FTC facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, medical reports, opinions, evaluations, diagnoses and
treatment information; and other records of the type described in the
Privacy Act system of records notice published by the Health and Human
Services' Program Support Center (HHS/PSC) for System No. 09-40-0005
(Public Health Service (PHS) Beneficiary-Contract Medical/Health Care
Records), or any successor system notice for that system. The FTC
currently has an interagency contract with HHS/PSC, which, in turn,
uses private contractors to provide nursing, vaccination, and other
miscellaneous on-site health care services to FTC employees.
This system (FTC-II-10) excludes other medical records, if any,
that may be compiled or maintained by the FTC or a contractor on the
FTC's behalf about FTC employees resulting from: (1) A request for
reasonable accommodation under sections 501 and 505 of the
Rehabilitation Act of 1973, as amended (Pub. L. 93-112); (2) a
condition of the individual's employment (e.g., fitness-for-duty
examination, drug testing); or (3) an on-the-job occurrence (e.g.,
medical injury report). Those records, if any, are described in and
covered by the Office of Personnel Management (OPM) Privacy Act system
of records notice for such records, OPM/GOVT-10 (Employee Medical File
System Records), or any successor system notice for that system.
RECORD SOURCE CATEGORIES:
Individual about whom the records are maintained, treating nurses
or other medical staff, witness statements, supervisors/managers and
other agency officials, and others.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records in this system may be:
(1) Used to disclose information to the Department of Labor,
Department of Veterans Affairs, Social Security Administration, Federal
Retirement Thrift Investment Board, or a national, state, or local
Social Security-type agency, when necessary to adjudicate a claim
(filed by or on behalf of the individual) under a retirement,
insurance, or health benefit program;
(2) Used to disclose information to a Federal, state, or local
agency to the extent necessary to comply with laws governing reporting
of communicable diseases;
(3) Used to disclose information to the Merit Systems Protection
Board, the Office of Special Counsel, the Federal Labor Relations
Authority and its General Counsel, the Equal Employment Opportunity
Commission, arbitrators, and hearing examiners to the extent necessary
to carry out their authorized duties;
(4) Used to disclose information to health insurance carriers
contracting with the Office of Personnel Management to provide a health
benefits plan under the Federal Employees Health Benefits Program
information necessary to verify eligibility for payment of a claim for
health benefits, and to disclose information to the Office of Federal
Employees Group Life Insurance or Federal Retirement Thrift Investment
Board that is relevant and necessary to adjudicate claims;
(5) Used to disclose information, when an individual to whom a
record pertains is mentally incompetent or under other legal
disability, to any person who is responsible for the care of the
individual, to the extent necessary, and to disclose to the agency-
appointed representative of an employee all notices, determinations,
decisions, or other written communications issued to the employee, in
connection with an examination ordered by the agency under agency-filed
disability retirement procedures;
(6) Used to disclose to a requesting agency, organization, or
individual the home address and other information concerning those
individuals who it is reasonably believed might have contracted an
illness or been exposed to or suffered from a health hazard while
employed in the Federal work force; and
(7) May be disclosed, to the extent they reflect information
regarding the commission of crimes or the reporting of occurrences of
communicable diseases, tumors, child abuse, births, deaths, alcohol or
drug abuse, etc., as required by health providers and facilities by
State law or regulation of the department of health or other agency of
the State or its subdivision in which the facility is located.
Disclosures will be made to organizations as specified by the State law
or regulation, such as births and deaths to the vital statistics agency
and crimes to law enforcement agencies.
For other ways that the Privacy Act permits the FTC to use or
disclose system records outside the agency, see Appendix I (Authorized
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems
of Records), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR
33592, 36333-36334 (June 12, 2008).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Stored in file folders. Some information may be stored temporarily
in electronic format (e.g., emails, electronic files).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Indexed by individual's name.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained according to schedules and procedures issued
or approved by the National Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access is restricted to agency personnel or contractors whose
responsibilities require access. Paper records are maintained in
lockable rooms or file cabinets. Access to electronic records is
controlled by ``user ID'' and password combination and/or other
appropriate electronic access or network controls (e.g., firewalls).
FTC buildings are guarded and monitored by
[[Page 50879]]
security personnel, cameras, ID checks, and other physical security
measures.
RECORD ACCESS PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
CONTESTING RECORD PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
NOTIFICATION PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
80 FR 9460-9465 (February 23, 2015).
74 FR 17863-17866 (April 17, 2009).
73 FR 33591-33634 (June 12, 2008).
* * * * *
III. Federal Trade Commission Financial Systems of Records
* * * * *
SYSTEM NAME AND NUMBER
Travel Management System--FTC (FTC-III-2).
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
Financial Management Office, Federal Trade Commission, 600
Pennsylvania Ave. NW., Washington, DC 20580. This system of records is
principally operated and maintained off-site for the FTC by the
Department of the Interior, although this system is also intended to
include any miscellaneous official FTC travel data that may be
maintained on-site by individual FTC offices and retrieved by name or
other personally assigned identifier about individuals on official FTC
travel. For other locations where records may be maintained or
accessed, see Appendix III (Locations of FTC Buildings and Regional
Offices), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465
(Feb. 23, 2015).
SYSTEM MANAGER(S):
Chief Financial Officer, Financial Management Office, Federal Trade
Commission, 600 Pennsylvania Ave. NW., Washington, DC 20580, email:
[email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3511, 3512 and 3523; 5 U.S.C. Chapter 57; and
implementing Federal Travel Regulations (41 CFR parts 301-304).
PURPOSE(S) OF THE SYSTEM:
To plan, authorize, arrange, process and manage official FTC
travel; to maintain records on individuals who are current FTC
employees on travel and individuals being provided travel by the
Government; to obtain travel authorizations; to prepare and submit
local travel vouchers; to generate travel expense reports; and to
enable travel agents who are under contract to the Federal government
to issue and account for travel provided to individuals.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
FTC employees or other individuals (e.g., witnesses) who travel on
official business; FTC administrative staff who perform administrative
tasks in the system on behalf of traveling employees or other
individuals; and FTC supervisors who approve travel plans for employees
or others.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, Social Security numbers, home and/or business phone numbers,
home and/or business addresses, vendor ID numbers, email addresses,
emergency contact information (names, addresses, and phone numbers),
and credit card information (personal and/or government-issued). For
traveling FTC employees or other individuals (e.g., witnesses) only,
additional data may be maintained, such as passport numbers (for
international travelers), frequent flyer or other rewards membership
numbers, and trip-specific information (travel dates, flight numbers,
destinations, accommodations, vehicle rental, miscellaneous expenses
claimed).
Other types of records covered by this system are set out in the
General Services Administration (GSA) Privacy Act system of records
notice applicable to this system, GSA/GOVT-4, or any successor system
notice for this system.
RECORD SOURCE CATEGORIES:
Traveling employees or other individuals (e.g., witnesses), FTC
administrative staff, FTC supervisors, credit card companies and travel
service providers.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
(1) For any routine use noted in the GSA Privacy Act system of
records notice applicable to this system, GSA/GOVT-4, or any successor
system notice for this system.
For other ways that the Privacy Act permits the FTC to use or
disclose system records outside the agency, see Appendix I (Authorized
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems
of Records), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR
33592, 36333-36334 (June 12, 2008).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Data are entered into system database by traveling individuals and/
or administrative staff through system Web site and stored
electronically; temporary paper printouts. Miscellaneous travel data
maintained by individual FTC offices are stored in electronic files on
secured agency servers.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Indexed by individual name and travel order number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
See National Archives and Records Administration (NARA) General
Records Schedule (GRS) 9 for Travel and Transportation Records, and GRS
20 for Electronic Records. Electronic data are available online as
detailed records for at least 36 months, and are available as
retrievable archived records for at least 6 years and 3 months,
pursuant to NARA guidelines regarding record disposition, as provided
in 36 CFR 1228 and 1234. Records that meet the criteria for disposition
may be purged from the system database. Other materials, including
inputs and hard copy printouts derived from electronic records created
on an ad hoc basis for reference purposes or to meet day-to-day
business needs, are destroyed when the agency determines that they are
no longer needed for administrative, legal, audit, or other operational
purposes according to the GRS.
[[Page 50880]]
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access is restricted to agency personnel or contractors whose
responsibilities require access. Paper records are maintained in
lockable rooms or file cabinets. Access to electronic records is
controlled by ``user ID'' and password combination and/or other
appropriate electronic access or network controls (e.g., firewalls).
FTC buildings are guarded and monitored by security personnel, cameras,
ID checks, and other physical security measures. See GSA/GOVT-4 for
additional safeguards applicable to electronic records in this system
that are maintained by the FTC's contractor.
RECORD ACCESS PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
CONTESTING RECORD PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
NOTIFICATION PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
75 FR 52749-52751 (August 27, 2010); 73 FR 33591-33634 (June 12,
2008).
* * * * *
SYSTEM NAME AND NUMBER
Employee Transportation Program Records--FTC (FTC-III-5).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Trade Commission, 600 Pennsylvania Avenue NW., Washington,
DC 20580. For other locations where records may be maintained or
accessed, see Appendix III (Locations of FTC Buildings and Regional
Offices), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465
(Feb. 23, 2015).
SYSTEM MANAGER(S):
Director, Administrative Services Office, Office of the Executive
Director, Federal Trade Commission, 600 Pennsylvania Avenue NW.,
Washington, DC 20580, email: [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7905 note; Public Law 103-172; Executive Order 13150.
PURPOSE(S) OF THE SYSTEM:
Transit subsidy records are collected and maintained to implement
Federal law encouraging Federal employees to use public transportation
for commuting to and from work. Such records are used to authorize
subsidies for qualified FTC employees to help cover such commuting
costs; to ensure the accurate and timely disbursement of subsidies to
such employees; and to audit and otherwise detect or prevent fraud or
abuse, if any, of such subsidies. Other employee transportation program
records may be collected and maintained to administer those programs,
including for building security purposes (e.g., drivers' license
numbers maintained for individuals who have been issued garage parking
permits).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Past and present FTC employees who have applied for public
transportation subsidies to commute for work, or who may apply to
participate in other employee transportation-related programs (e.g.,
parking garage permits) that the DOT or FTC may administer from time to
time, if any.
CATEGORIES OF RECORDS IN THE SYSTEM:
Data that the FTC may compile, generate, and maintain in connection
with reviewing and approving transit subsidy applications filed by
eligible FTC employees with the online system operated by Department of
Transportation (DOT), which administers and distributes Federal transit
subsidies.
This FTC system notice applies to application data about FTC
employees that the FTC may access from DOT's system, or that the FTC
may itself generate, in reviewing and approving transit subsidies
requested by its employees, or to audit and verify transit
disbursements made to such employees, to the extent the FTC maintains
and retrieves this data from its own system of records by employee name
or other identifier assigned to such individuals. This system notice
does not cover the transit application data compiled and maintained by
DOT, which is covered by DOT's system notice. See DOT/ALL 8 (Employee
Transportation Facilitation), or any successor system notice for that
system, for the categories of records maintained in DOT's system.
RECORD SOURCE CATEGORIES:
Past and current FTC employees who have applied to participate in
the subsidy program; FTC offices; Department of Transportation.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records in this system:
(1) May be disclosed to the U.S. Department of Transportation (DOT)
for purposes of processing and distributing subsidies to FTC employees
and verifying employee compliance with program rules, and may be used
and disclosed by DOT under the routine uses set forth in the applicable
DOT system notice, DOT/ALL 8 (Employee Transportation Facilitation), or
any successor system notice for that system; and
(2) May be disclosed to other investigatory or law enforcement
authorities, where necessary, to investigate, prosecute, discipline, or
pursue other appropriate action against suspected program fraud or
abuse, if any.
For other ways that the Privacy Act permits the FTC to use or
disclose system records outside the agency, see Appendix I (Authorized
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems
of Records), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR
33592, 36333-36334 (June 12, 2008).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in electronic or paper format.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are maintained and retrieved alphabetically by employee's
last name.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Retained for three years and then destroyed, in accordance with the
National Archives and Records Administration's General Record Schedule
9, Item 7.
[[Page 50881]]
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access is restricted to FTC personnel or contractors whose
responsibilities require access. Records are maintained in passphrase
protected computer systems or locked file cabinets, accessible only to
the program manager or other FTC staff whose job duties require access.
FTC buildings are guarded and monitored by security personnel, cameras,
ID checks, and other physical security measures. Obsolete records are
destroyed by disposal in burn bags, by shredding, or by similarly
secure means.
RECORD ACCESS PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
CONTESTING RECORD PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
NOTIFICATION PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
73 FR 33591-33634 (June 12, 2008).
* * * * *
V. FTC Access Requests
* * * * *
SYSTEM NAME AND NUMBER
Privacy Act Requests and Appeals--FTC (FTC-V-2).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Trade Commission, 600 Pennsylvania Avenue NW., Washington,
DC 20580. For other locations where records may be maintained or
accessed, see Appendix III (Locations of FTC Buildings and Regional
Offices), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465
(Feb. 23, 2015).
SYSTEM MANAGER(S):
Freedom of Information Act/Privacy Act Supervisor, Office of the
General Counsel, Federal Trade Commission, 600 Pennsylvania Avenue NW.,
Washington, DC 20580, email: [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Trade Commission Act, 15 U.S.C. 41 et seq.; Privacy Act, 5
U.S.C. 552a.
PURPOSE(S) OF THE SYSTEM:
To process and review requests and appeals for access to,
correction of, or an accounting of disclosure of records under the
Privacy Act; to determine the status of requested records or the
request for correction or disclosure; to respond to such requests and
appeals; and to maintain records documenting the consideration and
disposition of these requests for reporting, analysis, and
recordkeeping purposes.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals filing requests for access to, correction of, or an
accounting of disclosures of personal information contained in system
of records maintained by the Commission, pursuant to the Privacy Act;
FTC staff assigned to help process, consider, and respond to such
requests, including any appeals.
CATEGORIES OF RECORDS IN THE SYSTEM:
Requests and other communications and documents generated or
compiled by the FTC to process, review, and respond to the Privacy Act
request, including any appeals.
RECORD SOURCE CATEGORIES:
Individual about whom record is maintained and agency staff
assigned to help process, review or respond to the request, including
any appeal.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
For other ways that the Privacy Act permits the FTC to use or
disclose system records outside the agency, see Appendix I (Authorized
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems
of Records), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR
33592, 36333-36334 (June 12, 2008).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
System records are stored and maintained electronically using a
commercial software run on the agency's internal network servers.
Temporary paper files are destroyed once the request is complete.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Indexed by name of requesting party. Records can also be searched
by address, phone number, fax number, and email of the requesting
party, subject matter of the request, requestor organization, FOIA
number, and staff member assigned to request.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained and disposed of in accordance with General
Records Schedule 4.2, issued by the National Archives and Records
Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to nonpublic system records is restricted to FTC personnel
or contractors whose responsibilities require access. Nonpublic paper
records are temporary, maintained in lockable file cabinets or offices,
and destroyed once the request is complete. Access to electronic
records is controlled by ``user ID'' and passphrase combination and
other electronic access or network controls (e.g., firewalls). FTC
buildings are guarded and monitored by security personnel, cameras, ID
checks, and other physical security measures.
RECORD ACCESS PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
CONTESTING RECORD PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592,
33634 (June 12, 2008).
NOTIFICATION PROCEDURES:
See Sec. 4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For
additional guidance, see also Appendix II (How To Make A Privacy Act
Request), available on the FTC's Web site at https://www.ftc.gov/about-
ftc/foia/foia-reading-
[[Page 50882]]
rooms/privacy-act-systems and at 73 FR 33592, 33634 (June 12, 2008).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(2), records in this system, which
reflect records that are contained in other systems of records that are
designated as exempt, are exempt from the requirements of subsections
(c)(3), (d), (e)(1), (e)(4)(G), (H), (I), and (f) of 5 U.S.C. 552a. See
Sec. 4.13(m) of the FTC Rules of Practice, 16 CFR 4.13(m).
HISTORY:
73 FR 33591-33634 (June 12, 2008).
* * * * *
David C. Shonka,
Acting General Counsel.
[FR Doc. 2017-23833 Filed 11-1-17; 8:45 am]
BILLING CODE 6750-01-P