[Federal Register Volume 82, Number 213 (Monday, November 6, 2017)]
[Notices]
[Pages 51475-51476]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-24076]
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DEPARTMENT OF VETERANS AFFAIRS
Privacy Act of 1974; System of Records
AGENCY: Department of Veterans Affairs.
ACTION: Rescindment of systems of records notices.
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SUMMARY: The Department of Veterans Affairs (VA) is rescinding nine
outdated systems of records.
DATES: VA has ceased maintaining the systems of records listed in this
notice. Rescindment is effective November 6, 2017.
ADDRESSES: Written comments may be submitted through
www.Regulations.gov; by mail or hand-delivery to Director, Regulation
Policy and Management (00REG), Department of Veterans Affairs, 810
Vermont Ave. NW., Room 1064, Washington, DC 20420; or by fax to (202)
273-9026 (this is not a toll-free number). Comments should indicate
that they are submitted in response to ``Rescindment of Systems of
Records Notices''. All comments received will be available for public
inspection in the Office of Regulation Policy and Management, Room
1063B, between the hours of 8:00 a.m. and 4:30 p.m., Monday through
Friday (except holidays). Please call (202) 461-4902 for an appointment
(this is not a toll-free number.) In addition, comments may be viewed
online at www.Regulations.gov.
FOR FURTHER INFORMATION CONTACT: VA Privacy Service (005P1A), Office of
Privacy Information and Identity Protection, Office of Privacy and
Risk, Office of Information and Technology, Department of Veterans
Affairs, 810 Vermont Ave. NW., Washington, DC 20420, (202) 273-5070
(this is not a toll-free number).
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, U.S.C. 552a(e)(1)
provides that an agency may only collect or maintain in its records
information about individuals that is relevant and necessary to
accomplish a purpose that is required by statute or executive order. VA
has stopped maintaining the systems listed and expunged the records in
accordance with the requirements in the System of Records Notices and
the applicable records retention or disposition schedules approved by
the National Archives and Records Administration.
System Names, Numbers and Histories
1. Department of Medicine and Surgery Engineering Employee
Management Information Records--VA (07VA138). Categories of individuals
covered by the system were VA engineering employees with the Department
of Medicine and Surgery. Records in the system included personal
identification information, data on cost center and hourly wage rate,
and work location. System was published in the Federal Register prior
to 1995 and was revised in part on October 19, 2009, at 74 FR 53585.
2. Individual Requests for Information from Appellate Records--VA
(12VA01). Categories of individuals covered by the system included
persons requesting information under the Freedom of Information Act and
the Privacy Act. This system contained requests for information,
responses to requests, and loose-leaf log books and was published in
the Federal Register prior to 1995.
3. Personnel Registration under Controlled Substance Act--VA
(28VA119). Categories of individuals covered by the system were health
practitioners authorized to prescribe drugs under the Controlled
Substance Act. Categories of records in the system were registration
card records containing the information necessary for verification of
employee control under the Controlled Substance Act; employee name,
social security number, and signature; and Drug Enforcement Agency
control number assigned by either the State or the VA, depending on
local policy as required by the Act. This system was published in the
Federal Register prior to 1995 and was revised in part on October 19,
2009, at 74 FR 53585.
4. Electronic Document Management System (EDMS)--VA (92VA045):
Records were maintained in electronic
[[Page 51476]]
and paper form depending on the nature of the materials received,
background information compiled, and/or response sent. Each may have
included the names, social security numbers, mailing addresses,
telephone numbers, and other personal identifiers routinely required to
identify a correspondent or subject. Other record items maintained may
have included personal facts about medical, financial, or memorial
benefits related to the correspondent, Veteran or beneficiary. Internal
VA records may have included, but were not limited to, VA
administrative, financial, and personnel information. Records may have
included scanned documents, letters, emails, faxes, Internet documents,
tracking sheets, notes, and documentation of telephone calls and/or
meetings with an individual. Records were also used to process replies
to correspondence and other inquiries originating from Congress; other
Federal agencies; state, local, and tribal governments; foreign
governments; Veterans Service Organizations; representatives of private
or commercial entities; Veterans and their beneficiaries; private
citizens; and VA employees. The records were also used for some
categories of correspondence and records internal to VA. This system
was published in the Federal Register on May 2, 2000, at 65 FR 25534.
5. Enterprise Project Management (EPM) Tool--VA (122VA005P3).
Categories of individuals covered by this system included current and
former VA employees, contractors, or subcontractors acting in the
capacity of project managers and project team members in Information
Technology (IT) projects. The records were used to track, manage, and
report on the development of IT systems within VA in order to make
informed decisions and deliver projects on time through the capture and
re-use of best practices. This system was published in the Federal
Register on October 12, 2006, at 71 FR 60232.
6. Center for Veterans Enterprise (CVE) VA VetBiz Vendor
Information Pages (VIP) (123VA00VE). Categories of individuals covered
by this system included Veterans who had applied to have their small
businesses included in the VetBiz database, and, if deceased, their
surviving spouses. The records in this system included (1) identifying
information on Veterans and their surviving spouses who applied to have
their businesses listed in the VetBiz database, including names and
social security numbers, and (2) information documenting the
eligibility of Veterans to have their businesses listed in the VetBiz
database, including service-connected status and information concerning
ownership of the businesses listed in VetBiz, including certifications,
and security clearances held. This system was published in the Federal
Register on February 21, 2008, at 73 FR 9620.
7. Enterprising Veterans' Information Center (EVIC)--VA
(124VA00VE). The system recorded the names and numbers of individuals
calling the Center for Veterans Enterprise (CVE) for advice and
assistance, as well as any voice messages. The system of records
provided integrated customer service for the Center's telephone and
operational business communication needs including, but not limited to,
automated switchboard referral to CVE resource partners and automated
electronic mail responses and referrals. This system was published in
the Federal Register on July 21, 2003, at 68 FR 43258.
8. Chemical and Biological Agent Exposure Database--VA (128VA008A).
Categories of individuals covered by this system included Veterans
identified by the Department of Defense (DoD) or another government
agency as having been exposed to any type of chemical (including
psycho-chemical) and biological agents while on active duty. The
records included personal identifiers, residential and professional
contact data, population demographics, military service-related data,
financial-related data, claims processing codes and information, and
other VA and non-VA Federal benefit information. Additionally, some
records may have contained DoD health care-related data or VA-
originated health care information. The purpose of the system was to
measure and evaluate on a continuing basis all programs authorized
under title 38, United States Code, including analysis and review of
policy and planning issues affecting VA programs, in order to support
legislative, regulatory, and policy recommendations, initiatives, and
decisions affecting VA programs and activities. This system was
published in the Federal Register on April 19, 2007, at 72 FR 19770.
9. Inspector General Oversight Data Extracts--VA (154VA53C). The
records in this system of records consisted of data, and extracts of
data, provided from master databases under VA jurisdiction including,
but not limited to, the Veterans Benefits Administration, Veterans
Health Administration, and the National Cemetery Administration. Data
extracts may also have been sourced from databases provided by DoD as
well as other Federal and State agencies. The records may have included
personal identifiers, residential and professional contact data,
population demographics, military service-related data, financial-
related data, claims processing codes and information, and other VA and
non-VA information. The records in this system of records were used for
qualitative, quantitative, and other analyses used to support Office of
Inspector General (OIG) reviews, investigations, audits, and healthcare
inspections. This system was published in the Federal Register, on
March 16, 2009, at 74 FR 11190.
Signing Authority
The Secretary of Veterans Affairs, or designee, approved this
document and authorized the undersigned to sign and submit the document
to the Office of the Federal Register for publication electronically as
an official document of the Department of Veterans Affairs. John
Oswalt, Executive Director, Privacy Service approved this document on
for publication on November 1, 2017.
Dated: November 1, 2017.
Kathleen M. Manwell,
Program Analyst, VA Privacy Service, Office of Quality, Privacy, and
Risk, Office of Information and Technology, Department of Veterans
Affairs.
[FR Doc. 2017-24076 Filed 11-3-17; 8:45 am]
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