[Federal Register Volume 82, Number 219 (Wednesday, November 15, 2017)]
[Notices]
[Pages 52902-52905]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-24727]
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FEDERAL HOUSING FINANCE AGENCY
[No. 2017-N-09]
Privacy Act of 1974; Systems of Records
AGENCY: Federal Housing Finance Agency.
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended (Privacy Act), the Federal Housing Finance Agency
(FHFA) gives notice of a new proposed Privacy Act system of records.
The new proposed
[[Page 52903]]
system is: Applicant Tracking System (FHFA-25). The Applicant Tracking
System will be used by FHFA to post and publicize mission critical
occupation job openings using FHFA's authority to hire examiners,
accountants, economists, and specialists in financial markets and in
technology. The System will be used to receive, store, and process
resumes, applications, curriculum vitaes, and similar documents
received in response to mission critical occupation job openings, and
recruiting and outreach events. In addition, the System will be used to
track applicants for such positions.
DATES: To be assured of consideration, comments must be received on or
before December 15, 2017. This new system of records will become
effective on December 15, 2017 without further notice unless comments
necessitate otherwise. FHFA will publish a new notice if the effective
date is delayed to review comments or if changes are made based on
comments received.
ADDRESSES: Submit comments to FHFA, identified by ``2017-N-09,'' using
any one of the following methods:
Agency Web site: www.fhfa.gov/open-for-comment-or-input.
Federal eRulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments. If you submit your
comment to the Federal eRulemaking Portal, please also send it by email
to FHFA at [email protected] to ensure timely receipt by the agency.
Please include ``Comments/No. 2017-N-09'' in the subject line of the
message.
Hand Delivered/Courier: The hand delivery address is:
Alfred M. Pollard, General Counsel, Attention: Comments/No. 2017-N-09,
Federal Housing Finance Agency, 400 7th Street SW., Eighth Floor,
Washington, DC 20219. The package should be delivered to the 7th Street
entrance Guard Desk, First Floor, on business days between 9 a.m. and 5
p.m.
U.S. Mail, United Parcel Service, Federal Express, or
Other Mail Service: The mailing address for comments is: Alfred M.
Pollard, General Counsel, Attention: Comments/No. 2017-N-09, Federal
Housing Finance Agency, 400 7th Street SW., Eighth Floor, Washington,
DC 20219.
See SUPPLEMENTARY INFORMATION for additional information on
submission and posting of comments.
FOR FURTHER INFORMATION CONTACT: Moji Adelekan, Senior Human Resources
Specialist at (202) 649-3745; or David A. Lee, Senior Agency Official
for Privacy, [email protected], 202-649-3803 (not toll free numbers),
Federal Housing Finance Agency, 400 7th Street SW., Washington, DC
20219. The telephone number for the Telecommunications Device for the
Deaf is 800-877-8339.
SUPPLEMENTARY INFORMATION:
I. Comments
Instructions: FHFA seeks public comments on the proposed new system
of records and will take all comments into consideration before issuing
the final notice. See 5 U.S.C. 552a(e)(4) and (11). In addition to
referencing ``Comments/No. 2017-N-09,'' please reference the title and
number of the system of records your comment addresses: ``Applicant
Tracking System (FHFA-25).''
Posting and Public Availability of Comments: All comments received
will be posted without change on the FHFA Web site at http://www.fhfa.gov, and will include any personal information provided, such
as your name, address (home and email), telephone number, and any other
information you provide. In addition, copies of all comments received
will be available for examination by the public on business days
between the hours of 10 a.m. and 3 p.m., at the Federal Housing Finance
Agency, 400 7th Street SW., Washington, DC 20219. To make an
appointment to inspect comments, please call the Office of General
Counsel at (202) 649-3804.
II. Introduction
This notice informs the public of FHFA's proposal to establish and
maintain a new system of records. The proposed new system is being
established under FHFA's authority at 12 U.S.C. 4517(h) to hire for
mission critical occupation jobs such as examiners, accountants,
economists, and specialists in financial markets and in technology.
This notice satisfies the Privacy Act requirement that an agency
publish a system of records notice in the Federal Register when there
is an addition to the agency's systems of records. It has been
recognized by Congress that application of all requirements of the
Privacy Act to certain categories of records may have an undesirable
and often unacceptable effect upon agencies in the conduct of necessary
public business. Consequently, Congress established general exemptions
and specific exemptions that could be used to exempt records from
provisions of the Privacy Act. Congress also required that exempting
records from provisions of the Privacy Act would require the head of an
agency to publish a determination to exempt a record from the Privacy
Act as a rule in accordance with the Administrative Procedures Act. The
Director of FHFA has determined that records and information in this
new system of records is not exempt from requirements of the Privacy
Act.
As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to
section 7 of OMB Circular No. A-108, ``Federal Agency Responsibilities
for Review, Reporting, and Publication under the Privacy Act,'' dated
December 23, 2016 (81 FR 94424 (Dec. 23, 2016)), prior to publication
of this notice, FHFA submitted a report describing the new system of
records covered by this notice to the Office of Management and Budget,
the Committee on Oversight and Government Reform of the House of
Representatives, and the Committee on Homeland Security and
Governmental Affairs of the Senate.
The proposed new system of records described above is set forth in
its entirety below.
SYSTEM NAME AND NUMBER:
Applicant Tracking System, FHFA-25.
SECURITY CLASSIFICATION:
Sensitive but unclassified.
SYSTEM LOCATION:
Federal Housing Finance Agency, 400 7th Street SW., Washington, DC
20219; Acendre Inc., 4350 Fairfax Drive, Suite 400, Arlington, VA
22203-1632; and any alternate site used by Federal Housing Finance
Agency (FHFA) employees, or individuals, including contractors,
assisting such employees.
SYSTEM MANAGER(S):
Office of Human Resources Management, Federal Housing Finance
Agency, 400 7th Street SW., Washington, DC 20219.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 4515 and 12 U.S.C. 4517(h).
PURPOSE(S) OF THE SYSTEM:
The Applicant Tracking System will be used by FHFA to post and
publicize mission critical occupation job openings using FHFA's
authority at 12 U.S.C. 4517(h) to hire examiners, accountants,
economists, and specialists in financial markets and in technology. The
System will be used to receive, store, and process resumes,
applications, curriculum vitaes, and similar documents received in
response to mission critical occupation job openings, and recruiting
and outreach events. In addition, the System will be used to track
applicants for such positions.
[[Page 52904]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for positions at FHFA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; date of birth; race, national origin, color, gender, and
disability; business and home addresses; business and personal
electronic mail (email) addresses; business, home, cellular, and
personal telephone numbers; education records; military status and/or
information; and employment experience, status and related information.
RECORD SOURCE CATEGORIES:
Information is provided by applicants.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSE OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside FHFA as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
(1) To appropriate agencies, entities, and persons when (1) FHFA
suspects or has confirmed that there has been a breach of the system of
records, (2) FHFA has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, FHFA
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with FHFA's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
(2) Where there is an indication of a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and
whether arising by general statute or particular program statute, or by
regulation, rule or order issued pursuant thereto, the relevant records
in the system of records may be referred, as a routine use, to the
appropriate agency, whether federal, state, local, tribal, foreign or a
financial regulatory organization charged with the responsibility of
investigating or prosecuting such violation or charged with enforcing
or implementing a statute, or rule, regulation or order issued pursuant
thereto.
(3) To any individual during the course of any inquiry or
investigation conducted by FHFA, or in connection with civil
litigation, if FHFA has reason to believe that the individual to whom
the record is disclosed may have further information about the matters
related therein, and those matters appeared to be relevant at the time
to the subject matter of the inquiry.
(4) To any individual with whom FHFA contracts to collect, store,
or maintain, or reproduce by typing, photocopy or other means, any
record within this system for use by FHFA and its employees in
connection with their official duties, or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating
to the official business of FHFA.
(5) To a Congressional office from the record of an individual in
response to an inquiry from the Congressional office made at the
request of that individual.
(6) To a court, magistrate, or administrative tribunal in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations or in connection with criminal law proceedings
or in response to a subpoena from a court of competent jurisdiction.
(7) To the Office of Management and Budget, Department of Justice
(DOJ), Department of Labor, Office of Personnel Management, Equal
Employment Opportunity Commission, Office of Special Counsel, or other
Federal agencies to obtain advice regarding statutory, regulatory,
policy, and other requirements related to the purpose for which FHFA
collected the records.
(8) To DOJ, (including United States Attorney Offices), or other
Federal agency conducting litigation or in proceedings before any
court, adjudicative or administrative body, when it is necessary to the
litigation and one of the following is a party to the litigation or has
an interest in such litigation:
1. FHFA
2. Any employee of FHFA in his/her official capacity;
3. Any employee of FHFA in his/her individual capacity where DOJ or
FHFA has agreed to represent the employee; or
4. The United States or any agency thereof, is a party to the
litigation or has an interest in such litigation, and FHFA determines
that the records are both relevant and necessary to the litigation and
the use of such records is compatible with the purpose for which FHFA
collected the records.
(9) To the National Archives and Records Administration or other
Federal agencies pursuant to records management inspections being
conducted under the authority of 44 U.S.C. 2904 and 2906.
(10) To an agency, organization, or individual for the purpose of
performing audit or oversight operations as authorized by law, but only
such information as is necessary and relevant to such audit or
oversight function.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in electronic and paper format. Electronic
records are stored in computerized databases. Paper records are stored
in locked offices, locked file rooms, locked file cabinets, or safes.
POLICIES AND PRACTIES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by any of the following: Name, email
address, or assigned file number. Information may additionally be
retrieved by other personal identifiers.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained and disposed of in accordance with FHFA's
approved Comprehensive Records Schedule (CRS), Items 5.3 Human
Resources Records; and 6.2 Routine Office Administration Records.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are safeguarded in a secured environment. Buildings where
records are stored have security cameras and 24-hour security guard
service. Computerized records are safeguarded through use of access
codes and other information technology security measures. Paper records
are safeguarded by locked offices, locked file rooms, locked file
cabinets, or safes. Access to the records, whether in electronic or
paper form, is restricted to those who require the records in the
performance of official duties related to the purposes for which the
system is maintained.
RECORD ACCESS PROCEDURES:
Direct requests for access to a record to the Privacy Act Officer,
Federal Housing Finance Agency, 400 7th Street SW., Washington, DC
20219, or [email protected] in accordance with the procedures set forth
in 12 CFR part 1204.
CONTESTING RECORD PROCEDURES:
Direct requests to contest or appeal an adverse determination for a
record to the Privacy Act Appeals Officer, Federal Housing Finance
Agency, 400 7th Street SW., Washington, DC 20219, or [email protected]
in accordance with the procedures set forth in 12 CFR part 1204.
[[Page 52905]]
NOTIFICATION PROCEDURES:
Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20219, or
[email protected] in accordance with the procedures set forth in 12 CFR
part 1204.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a new system therefore there is no history.
Dated: November 9, 2017.
Melvin L. Watt,
Director, Federal Housing Finance Agency.
[FR Doc. 2017-24727 Filed 11-14-17; 8:45 am]
BILLING CODE 8070-01-P