[Federal Register Volume 83, Number 50 (Wednesday, March 14, 2018)]
[Notices]
[Pages 11240-11242]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-05070]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7009-N-04]
A75-HUD Central Accounting and Program System (HUDCAPS) Privacy
Act of 1974; System of Records
AGENCY: Department of Housing and Urban Development.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: A75 HUDCAPS is an Office of the Chief Financial Officer (OCFO)
system that serves as a sub-ledger financial system for HUD. As of
October 1, 2015, HUDCAPS is no longer HUD's core financial system/
system of record due to the implementation of New Core Project Phase 1
Release 3. HUDCAPS is now a sub-ledger financial system for HUD and the
Department of Treasury, Administrative Resource Center (ARC) Oracle
Federal Financials serves as HUD's system of record and core financial
system.
DATES: April 13, 2018.
ADDRESSES: You may submit comments, identified by docket number and
title, by one of the following methods:
Email: [email protected].
Mail: John Bravacos, Senior Agency Official for Privacy, Privacy
Office, Department of Housing and Urban Development, Washington, DC
20410.
FOR FURTHER INFORMATION CONTACT: For general questions please contact:
The Privacy Office, 451 Seventh Street SW, Room 10139, Washington, DC
20410, telephone number 202-708-3054. Individuals who are hearing- or
speech-impaired may access this number via TTY by calling the Federal
Relay Service at 800-877-8339 (this is a toll-free number).
SUPPLEMENTARY INFORMATION: This notice of revision of the System of
Records Notice for A75 HUDCAPS reflects the change of HUDCAPS from a
core financial system to a sub-ledger financial system for HUD. The
Department of Treasury, Administrative Resource Center (ARC) Oracle
Federal Financials now serves as HUD's system of record and core
financial system.
The following transactions remain in HUDCAPS:
Public and Indian Housing (PIH) Section 8 programmatic
transaction,
[[Page 11241]]
including payments of PIH Section 8 programmatic invoices.
Program Accounting System (PAS) will continue to transmit
current transactional activity to HUDCAPS for posting to the HUDCAPS
sub ledger, which is transmitted through NCIS to the Oracle Federal
Financials G/L.
HUD legacy subsidiary systems such as Line of Credit
Control System (LOCCS), Northridge Loan System (NLS), Program
Accounting System (PAS), and others continue to support program fund
transactions related to grant and loan activities and continue to
interface nightly with HUDCAPS.
The following routine uses have been removed from the HUDCAPS SORN
completed in 2014 because HUDCAPS is no longer HUD's core financial
system/system of record. HUDCAPS is now a sub-ledger financial system
for HUD, and the Department of Treasury, Administrative Resource Center
(ARC) Oracle Federal Financials serves as HUD's system of record and
core financial system.
The Internal Revenue Service (IRS)--for reporting payments
for goods and services and for reporting of discharge indebtedness;
The General Service Administration's Federal Procurement
Data System, a central repository for statistical information on
Government contracting, for purposes of providing public access to
Government-wide data about agency contract actions;
The consumer reporting agencies: Disclosure pursuant to 5
U.S.C. 552a(b)(12). Disclosures may be made from the system to consumer
reporting agencies as defined in the Fair Credit Reporting Act (15
U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C.
3701(a)(3)). The disclosure is limited to information necessary to
establish the identity of the individual, including name, social
security number, and address; the amount, status, and history of the
claim, and the agency or program under which the claim arose for the
sole purpose of allowing the consumer reporting agency to prepare a
credit report.
SYSTEM NAME AND NUMBER
HUD Central Accounting and Program System (HUDCAPS, A75).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
HUD Headquarters, 451 7th Street SW, Washington, DC 20410 and
NCCIPS, Stennis Space Center, MS 29529. The backup data center is at
Mid-Atlantic Data Center in Clarksville, VA 23927.
SYSTEM MANAGER(S):
Assistant Chief Financial Officer for Systems, Office of the Chief
Financial Officer, Department of Housing and Urban Development, 451
Seventh Street SW, Room 3100, Washington, DC 20410.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sec. 113 of the Budget and Accounting Act of 1950, 31 U.S.C. 66a.
(Pub. L. 81-784); The Chief Financial Officers Act of 1990; Executive
Order 9397, as amended by Executive Order 13478; The Housing and
Community Development Act of 1987, 42 U.S.C. 3543.
PURPOSE(S) OF THE SYSTEM:
A75 HUDCAPS is an Office of the Chief Financial Officer (OCFO)
system that serves as a sub-ledger financial system for HUD. The sub-
ledger contains Public and Indian Housing (PIH) Section 8 programmatic
transaction, including payments of PIH Section 8 programmatic invoices,
and HUD legacy subsidiary systems such as LOCCS, NLS, PAS, and others,
which will continue to support program fund transactions related to
grant and loan activities and continue to interface nightly with
HUDCAPS.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Grant, subsidy, project, and loan recipients; HUD personnel;
vendors; brokers; bidders; managers; individuals within Disaster
Assistance Programs: builders, developers, contractors, and appraisers.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains the following employee/vendor information:
Vendor/employee name, Vendor Number (EIN--Employer Identification
Number, SSN--Social Security Number, and/or TIN--Tax Identification
Number), address, Data Universal Numbering System (DUNS), Banking
Account/Routing numbers, and financial data.
Note: Vendor and social security numbers are no longer being
entered in HUDCAPS, with the exception of programs handled by the PIH
Financial Management Center (FMC).
For historical purposes, HUDCAPS stores vendor records for previous
travel records, which includes social security numbers, bank account
numbers, and routing numbers.
RECORD SOURCE CATEGORIES:
These records contain information obtained from the individual who
is the subject of the records, HUD personnel, financial institutions,
private corporations or business partners, and Federal agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. To the U.S. Treasury--for transactions such as disbursements of
funds and related adjustments;
2. To other Federal Agencies--for the purpose of debt collection to
comply with statutory reporting requirements;
3. To HUD contractors when necessary to perform a function or
service related to this system of records. Such recipients are required
to comply with the Privacy Act of 1974, as amended U.S.C. 552a.
In addition to the routine uses described above and the disclosures
generally permitted under 5 U.S.C. Sec. 552a(b) of the Privacy Act,
additional discretionary disclosures that may be applicable to this
system of records notice can be found in the Department's Privacy
website under Appendix 1: HUD's Routine use Inventory Notice, 80 FR
81837 (December 31, 2015).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic files are stored on electronic media. There are no paper
records that are maintained for this system.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by name, social security number, schedule
number, receipt number, voucher number, and contract number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Retention and disposal is in accordance with Records Disposition
Schedule 21, HUD Handbook 2225.6. Records are destroyed or deleted when
no longer necessary for agency business in accord with applicable
federal standards or in no less than seven years after last action in
accord with limitations on civil actions by or against the U.S.
Government (28 U.S.C. 2401 and 2415). Data records are purged or
deleted from the system when eligible to be destroyed using one of the
methods described by the NIST SP 800-88 Rev 1 ``Guidelines for Media
Sanitization'' (December 17, 2014).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
All HUD employees have undergone background investigations. HUD
buildings are guarded and monitored by security personnel, cameras, ID
checks, and other physical security measures. Access is restricted to
authorized personnel or contractors whose responsibilities require
access. System users must take the mandatory security
[[Page 11242]]
awareness training annually as mandated by the Federal Information
Security Management Act (FISMA). Users must also sign a Rules of
Behavior form certifying that they agree to comply with the
requirements before they are granted access to the system.
RECORD ACCESS PROCEDURES:
For information, assistance, or inquiry about records, contact John
Bravacos, Senior Agency Official for Privacy, 451 Seventh Street SW,
Room 10139, Washington, DC 20410, telephone number (202) 708-3054. When
seeking records about yourself from this system of records or any other
Housing and Urban Development (HUD) system of records, your request
must conform with the Privacy Act regulations set forth in 24 CFR part
16. You must first verify your identity, meaning that you must provide
your full name, address, and date and place of birth.
You must sign your request, and your signature must either be
notarized or submitted under 28 U.S.C. 1746, a law that permits
statements to be made under penalty of perjury as a substitute for
notarization. In addition, your request should:
a. Explain why you believe HUD would have information on you.
b. Identify which Office of HUD you believe has the records about
you.
c. Specify when you believe the records would have been created.
d. Provide any other information that will help the Freedom of
Information Act (FOIA), staff determine which HUD office may have
responsive records.
If your request is seeking records pertaining to another living
individual, you must include a statement from that individual
certifying their agreement for you to access their records. Without the
above information, the HUD FOIA Office may not conduct an effective
search, and your request may be denied due to lack of specificity or
lack of compliance with regulations.
CONTESTING RECORD PROCEDURES:
The Department's rules for contesting contents of records and
appealing initial denials appear in 24 CFR part 16, Procedures for
Inquiries. Additional assistance may be obtained by contacting John
Bravacos, Senior Agency Official for Privacy, 451 Seventh Street SW,
Room 10139, Washington, DC 20410, or the HUD Departmental Privacy
Appeals Officers, Office of General Counsel, Department of Housing and
Urban Development, 451 Seventh Street SW, Washington, DC 20410.
NOTIFICATION PROCEDURES:
Individuals seeking notification of and access to any record
contained in this system of records, or seeking to contest its content,
may submit a request in writing to HUD's Privacy Office at the
addresses provided above or the component's FOIA Officer, whose contact
information can be found at http://www.hud.gov/foia.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Docket No. FR-5763-N-03.
Dated: February 16, 2018.
John Bravacos,
Senior Agency Official for Privacy.
[FR Doc. 2018-05070 Filed 3-13-18; 8:45 am]
BILLING CODE 4210-67-P