[Federal Register Volume 83, Number 98 (Monday, May 21, 2018)]
[Notices]
[Pages 23438-23440]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-10770]
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DEPARTMENT OF DEFENSE
[Docket ID: DOD-2018-OS-0029]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice of a new System of Records.
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SUMMARY: The Office of the Secretary of Defense proposes to add a new
system of records, Spouse Education and Career Opportunities (SECO)
Program, DPR 46 DoD. This program makes available the resources and
tools to help military spouses with career exploration and discovery,
career education and training, employment readiness, and career
connections at any point within the military spouse's career. The
records allow the spouse to build a profile including their contact
information, education, and employment data. This allows the individual
to save information over time in order to easily prepopulate it into
tools such as resume builders and career and education planning
resources. Records may also be used as a management tool for
statistical analysis, tracking, reporting, evaluating program
effectiveness and conducting research.
DATES: Comments will be accepted on or before June 20, 2018. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Department of Defense, Office of the Chief
Management Officer, Directorate for Oversight and Compliance, 4800 Mark
Center Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Luz D. Ortiz, Chief, Records,
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon,
Washington, DC 20301-1155, or by phone at (571) 372-0478.
SUPPLEMENTARY INFORMATION: The Department of Defense (DoD) Spouse
Education and Career Opportunities (SECO) Program (DPR 46 DoD) is the
primary source of education, career and employment counseling for all
military spouses seeking post-secondary education, training, licenses
and credentials necessary for portable career employment. The SECO
program delivers the resources and tools necessary to assist spouses of
service members with career exploration/discovery, career education and
training, employment readiness, and career connections at any point
within the military spouse's career. It is imperative the DoD collect
data to ensure the SECO program meets its overarching goal of
increasing employment opportunities for military spouses. The DoD
requires the information in the proposed collection for program
planning and management purposes. Collected information will ensure the
SECO program can assemble relevant metrics and make determinations of
program viability and improvement. Additionally, the data collected is
utilized to build a spouse profile allowing information to be saved
over time and to prepopulate information into tools such as resume
builders and career and education planning resources.
This program complies with 10 U.S.C. 1784, Employment Opportunities
for
[[Page 23439]]
Military Spouses and 10 U.S.C. 1784a, Education and Training
Opportunities for Military Spouses to Expand Employment and Portable
Career Opportunities by requiring the DoD to assist military spouses
with education, training, and career opportunities.
Military spouses may learn about the SECO program in various ways
including through the Military OneSource program, installation service
providers, from other military spouses and via general online searches.
Once aware of the SECO program, a military spouse can access it by
simply going online to the following URL: https://myseco.militaryonesource.mil. Users are able to review resources at
that time or select to log in to create an account.
All information is collected from military spouses online via the
SECO system and utilized to provide military spouses with education and
employment resources tailored to their specific needs. Military spouse
eligibility is verified through the Defense Enrollment Eligibility
Reporting Systems (DEERS).
Once logged in, military spouses may opt in to receive email
notifications from their account to remind them of outstanding tasks
(e.g. completing their profile) and to receive updates on upcoming
events and news. Spouses opting into email notifications receive them
once per month.
The Office of the Secretary of Defense notices for systems of
records subject to the Privacy Act of 1974, as amended, have been
published in the Federal Register and are available from the address in
FOR FURTHER INFORMATION CONTACT or at the Defense Privacy, Civil
Liberties, and Transparency Division website at http://defense.gov/privacy.
The proposed systems reports, as required by the Privacy Act of
1974, as amended, were submitted on April 26, 2018, to the House
Committee on Oversight and Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to Section 6 to OMB Circular No.
A-108, ``Federal Agency Responsibilities for Review, Reporting, and
Publication under the Privacy Act,'' revised December 23, 2016
(December 23, 2016, 81 FR 94424).
Dated: May 16, 2018.
Shelly E. Finke,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER
Spouse Education and Career Opportunities (SECO) Program, DPR 46
DoD.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Information Systems Agency (DISA), Defense Enterprise
Computing Centers (DECC) Montgomery, 401 East Moore Drive, Maxwell Air
Force Base, Alabama 36114-3000.
SYSTEM MANAGER(S):
Director, Office of Family Readiness Policy (OFRP) or SECO Program
Manager, Military Community and Family Policy (MC&FP), 4800 Mark Center
Drive, Alexandria, VA 22350-2300; email: [email protected], phone:
571-372-5314.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 1144, Employment Assistance, Job Training
Assistance, and Other Transitional Services: Department Of Labor; 10
U.S.C. 1784, Employment opportunities for military spouses; 10 U.S.C.
1784a, Education and training opportunities for military spouses to
expand employment and portable career opportunities; and DoD
Instruction 1342.22, Military Family Readiness.
PURPOSE OF THE SYSTEM:
The SECO Program is the primary source of education, career and
employment counseling for all military spouses. The SECO website
delivers the resources and tools necessary to assist military spouses
with career exploration/discovery, career education and training,
employment readiness, and career connections at any point within the
military spouse's career.
Records may also be used as a management tool for statistical
analysis, tracking, reporting, evaluating program effectiveness and
conducting research.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Participating spouses of members of the United States Armed Forces
(military spouses).
CATEGORIES OF RECORDS IN THE SYSTEM:
Military spouse's name, DoD ID number, date of birth, gender,
mailing and home address, years as military spouse, personal email
address, personal cell and home telephone number, work experience,
education, certificates and licenses, skills, abilities, competencies,
and other information related to the individual concerning career
networking providers, affiliations, and materials; Military sponsor's
name, pay grade, current projected date of separation, branch of
service, service eligibility, and time in service.
RECORD SOURCE CATEGORIES:
The individual, Defense Enrollment Eligibility Reporting System
(DEERS).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. To civilian educational institutions where the participant is
enrolled, for the purposes of ensuring correct enrollment and billing
information.
b. To the Department of Education, Consumer Financial Protection
Bureau and the Department of Justice for the purpose of complying with
E.O. 13607, Establishing Principles of Excellence for Educational
Institutions Serving Service Members, Veterans, Spouses, and Other
Family Members.
c. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government when
necessary to accomplish an agency function related to this system of
records.
d. To the appropriate federal, state, local, territorial, tribal,
or foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
e. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
f. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
g. To the National Archives and Records Administration for the
purpose of records management inspections conducted under authority of
44 U.S.C. 2904 and 2906.
h. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the
[[Page 23440]]
information on behalf of, and at the request of, the individual who is
the subject of the record.
i. To appropriate agencies, entities, and persons when (1) the DoD
suspects or has confirmed that there has been a breach of the system of
records; (2) the DoD has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, the DoD
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the DoD's efforts to respond to the suspected
or confirmed breach or to prevent, minimize, or remedy such harm.
j. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in electronic storage media, in accordance
with the safeguards mentioned below.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information in this system may be retrieved by name or DoD ID
number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
These records are retained and disposed of consistent with the
National Archives and Records Administration approved records
disposition schedule (General Records Schedule 3.2, Item 30). User
accounts are deleted after 3 consecutive years of inactivity.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Unauthorized access to records is low due to SECO being hosted on a
DoD Risk Management Framework life-cycle cybersecurity infrastructure.
Electronic records are maintained on a military installation in a
secure building in a controlled area accessible only to authorized
personnel. Physical entry is restricted by the use of locks and
passwords and administrative procedures which are changed periodically.
The system is designed with access controls, comprehensive intrusion
detection, and virus protection. Access to personally identifiable
information is role based and restricted to those requiring the data in
the performance of their official duties and upon completing annual
information assurance and privacy training. Records are encrypted
during transmission to protect session information and at rest.
Encrypted random tokens are implemented to protect against session
hijacking attempts.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this record system should address inquiries to the Office
of the Secretary of Defense/Joint Staff Freedom of Information Act
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Signed, written requests should include the individual's full name,
DoD ID number, current address, and telephone number and this system of
records notice number.
In addition, the requester must provide either a notarized
signature or an unsworn declaration made in accordance with 28 U.S.C.
1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense (OSD) rules for accessing
records and for contesting contents and appealing initial agency
determinations are published in OSD Administrative Instruction 81; 32
CFR part 311; or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine if information about themselves is
contained in this record system should address inquiries to the
Director, Office of Family Readiness Policy (OFRP) or SECO Program
Manager, Military Community and Family Policy (MC&FP), 4800 Mark Center
Drive, Alexandria VA 22350-2300.
Signed, written requests should include the individual's full name,
DoD ID number, current address, and telephone number.
In addition, the requester must provide either a notarized
signature or an unsworn declaration made in accordance with 28 U.S.C.
1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2018-10770 Filed 5-18-18; 8:45 am]
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