[Privacy Act Issuances (2001)] [DEPARTMENT OF DEFENSE] [United States Marine Corps] [From the U.S. Government Printing Office, www.gpo.gov] MIN00002 System name: POW/MIA Intelligence Analysis and Debrief Files. System location: Primary system: Headquarters, U.S. Marine Corps, Washington, DC 20380-1775. Major Marine Corps commands maintain derivative files. Categories of individuals covered by the system: Members of the U.S. Marine Corps or Marine Corps Reserve either currently or previous prisoner of war (POW), detained by hostile forces or declared missing in action (MIA). Categories of records in the system: Narrative of loss incident; investigations regarding loss incident; casualty reports intelligence reports possible identifying subject; articles, statements, lists and photographs published in world news media or broadcast over hostile public radio; portions of official debriefings or debriefing summaries; and analytical evaluations of information contained in file. Authority for maintenance of the system: 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps. Purpose(s): To provide a record of information collected on individuals classified as prisoners of war or missing in action until their return to military control or otherwise change of status. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records in file folders; photographs, film and tape recordings. Retrievability: Filed alphabetically by last name of the individual. Safeguards: Secured in GSA approved security containers within locked office spaces. Access is granted only to those authorized persons who are properly cleared and having a need-to-know. Retention and disposal: Records maintained within Marine Corps Intelligence Division as long as individual's status remains POW/MIA. Record is retired to Marine Corps Historical Division two years after return to U.S. control or when status is changed to KIA/KIA-BNR. System manager(s) and address: Commandant of the Marine Corps (Code C4I), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775. Notification procedure: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code C4I), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775. Record access procedures: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant of the Marine Corps (Code C4I), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775. Contesting record procedures: The U.S. Marine Corps rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager. Record source categories: Other records of the activity; investigators; witnesses; correspondents; intelligence reports from the services, Defense Intelligence Agency, Central Intelligence Agency, State Department and other government agencies; Foreign Broadcast Information Service; newspapers; magazines; television; radio; and movies. Exemptions claimed for the system: None.