[Privacy Act Issuances (2005)]
[AGENCY FOR INTERNATIONAL DEVELOPMENT]
[From the U.S. Government Printing Office, www.gpo.gov]

   A.I.D.-21

   System name: Public Information Records.

     System location: 
       a. Principal files are maintained in the Office of Public 
   Affairs, A.I.D., 320 21st Street, NW, Washington, DC 20523.
     Categories of individuals covered by the system: 
       Employees of A.I.D., Members of Congress, individuals associated 
   with foreign economic assistance, and individuals requesting 
   information under the Freedom of Information and Privacy Acts.
     Categories of records in the system: 
       Biographical information on Members of Congress, individuals 
   officials within the agency. Biographical information on employees 
   who serve as public speakers, press releases, news clippings, 
   photographs, requests for access to A.I.D. records under the Freedom 
   of Information and Privacy Acts, and related correspondence.
     Authority for maintenance of the system: 
       Foreign Assistance Act of 1961 as amended, especially sections 
   621, 634(b); Pub. L. 93-502; 5 U.S.C. 301; and the Freedom of 
   Information Act (5 U.S.C. 552).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The Administrator and Deputy Administrator for personal contacts.
       Persons or organizations requesting A.I.D. to make available an 
   employee to speak in public on A.I.D. activities are provided a 
   biographical sketch of the speaker in order to select and introduce 
   the speaker.
       To law enforcement agencies, U.S. Government agencies, courts, 
   the Department of State, foreign governments and international 
   agencies, Members of Congress, and individuals' medical advisers for 
   the purposes set forth in the Statement of General Routine Uses 
   immediately preceding these specific notices of systems of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Paper copies and photographs in file folders. Automated records 
   on magnetic discs and permanently on line at the computer center.
     Retrievability: 
       By name of individual.
     Safeguards: 
       Located in metal file cabinets with three-way combination lock in 
   a secure space or secured premises with access limited to those whose 
   official duties require access. The Resource Allocation Control 
   Facility, in use on our computer system, lessens the potential for 
   unauthorized use.
     Retention and disposal: 
       Destroyed after five years by burning. Computerized records are 
   deleted from the system when no longer needed for daily operations.
     System manager(s) and address: 
       Director, Office of Public Affairs, Agency for International 
   Development, 320 21st Street, NW, Washington, DC 20523.
     Notification procedure: 
       Requests by individuals concerning the existence of a record may 
   be addressed to: Director, Office of Public Affairs, Attn: Privacy 
   Liaison Officer, Agency for International Development, 320 21st 
   Street NW, Washington, DC 20523, or presented in person at 320 21st 
   Street NW, Washington, DC 20523.
       For offices abroad, to the Privacy Liaison Officer at the 
   applicable address in appendix A.
       Information Required: Individual's name, place and date of birth. 
   The determination as to the existence of a record will be facilitated 
   by the provision of the individual's Social Security Account Number 
   and dates and places of service.
     Record access procedures: 
       Requests from individuals should be addressed or presented in 
   person to the same addresses as stated in the Notification Section 
   above.
       Requests should be accompanied by information sufficient to 
   identify the individual pursuant to 22 CFR 215.4 (c) or (d).
     Contesting record procedures: 
       Written requests from individuals to amend their record should be 
   mailed or presented in person to the same address as stated in the 
   Notification Section above.
       Requests for review of a refusal to amend a record should be made 
   in writing and mailed or delivered to: Administrator, Agency for 
   International Development, 320 21st Street NW, Washington, DC 20523, 
   Attention: Executive Secretary--Privacy Review Request.
       Both the envelope and the letter should be clearly marked 
   Attention: Executive Secretary, Privacy Review Request.
     Record source categories: 
       Members of Congress, employees, public media information, A.I.D. 
   records, and individuals requesting access to records under the 
   Freedom of Information and Privacy Acts.