[Federal Register Volume 76, Number 242 (Friday, December 16, 2011)]
[Notices]
[Pages 78315-78316]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-32297]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
January 17, 2012. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
Fax: (301) 837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National
Records Management Program (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Army, Agency-wide (N1-AU-10-70, 1 item, 1
temporary item). Master files of electronic information systems used
to manage supply and material life cycle operations.
2. Department of Commerce, National Telecommunications and
Information Administration (N1-417-11-1, 2 items, 1 temporary item).
Records relating to the Institute for Telecommunications Sciences,
including routine administrative and working papers. Proposed for
permanent retention are the legal program subject files of the Chief
Counsel, including program and policy documents, legal filings,
official opinions, and legal interpretations and activities.
3. Department of Defense, Defense Contract Audit Agency (N1-372-
11-1, 8 temporary items). Documents related to hotline reports of
financial malfeasance.
4. Department of Health and Human Services, Centers for Medicare
& Medicaid Services (DAA-0440-2012-0001, 2 items, 1 temporary item).
Records include policy and precedent files, including records that
support the development of formal policy issuances, responses to
inquiries, and comments on proposed legislation, regulations, and
standards. Proposed as permanent are the official recordkeeping
copies of formal policy memorandums, interpretations,
clarifications, and similar records which serve as current policy
and as precedent for future policy determinations.
5. Department of Homeland Security, U. S. Secret Service (N1-87-
11-3, 4 items, 4 temporary items). Name check logs, delivery logs,
and crime scene case files from the Uniformed Services Division.
[[Page 78316]]
6. Department of Housing and Urban Development, Office of Field
Policy and Management (N1-207-10-1, 3 items, 3 temporary items).
Records include management and strategic planning files, regional
and field office correspondence, and subject files containing
responses, inquiries, memos, and booklets.
7. Department of Justice, Federal Bureau of Investigation (N1-
65-10-18, 3 items, 3 temporary items). Master files and statistical
reports of an electronic information system used to automate
workflow processes.
8. Department of Justice, Federal Bureau of Investigation (N1-
65-10-37. 2 items, 2 temporary items). Records related to potential
confidential human sources in the Directorate of Intelligence. The
record copy of confidential human source records were previously
scheduled as permanent.
9. Department of Justice, Federal Bureau of Investigation (N1-
65-11-16, 3 items, 3 temporary items). Master files and outputs of
an electronic information system that tracks complaints and develops
referrals related to cyber crime.
10. Department of Justice, Federal Bureau of Prisons (N1-129-10-
4, 4 items, 4 temporary items). Master files of an electronic
information system used to document inmate involvement in violent
activities.
11. Department of Justice, Office of the Inspector General (N1-
60-09-65, 3 items, 1 temporary item). Inputs and master files for
electronic information systems used to track Inspector General
correspondence. Proposed for permanent retention are hard copy
controlled correspondence files and a master file of all
correspondence.
12. Department of the Treasury, Internal Revenue Service (N1-58-
11-2, 3 items, 3 temporary items). Master files and system
documentation of an electronic information system used to locate tax
payments.
13. Department of the Treasury, Internal Revenue Service (N1-58-
11-6, 3 items, 3 temporary items). Master files and system
documentation of an electronic information system used to track mail
sent to taxpayers.
14. Department of the Treasury, Internal Revenue Service (N1-58-
11-9, 3 items, 3 temporary items). Inputs, master files, and system
documentation for an electronic information system used to convert
paper checks to electronic transactions.
15. Agency for International Development, Office of the
Inspector General (N1-286-09-3, 2 items, 2 temporary items). Master
files of an electronic information system used to track the status
of investigations as well as related paper case files. If the agency
becomes aware of any significant or precedent-setting case files
they will notify NARA and an independent appraisal of these cases
will be conducted.
16. Social Security Administration, Office of Facilities
Management (DAA-0047-2012-0001, 1 item, 1 temporary item). Records
consist of security surveillance recordings of inside and outside
activities at agency headquarters and field offices.
Dated: December 12, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-32297 Filed 12-15-11; 8:45 am]
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