[Federal Register Volume 59, Number 12 (Wednesday, January 19, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-1220]
[[Page Unknown]]
[Federal Register: January 19, 1994]
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DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; Notice to Delete and Amend Record Systems
AGENCY: Department of the Navy, DOD.
ACTION: Notice to delete and amend record systems.
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SUMMARY: The Department of the Navy proposes to delete one and amend
one system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The deletion and amendment will be effective on February 18,
1994, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Head, PA/FOIA Branch, Office of the
Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, DC
20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Gwendolyn Aitken at (703) 614-
2004 or DSN 224-2004.
SUPPLEMENTARY INFORMATION: The Department of the Navy Privacy Act
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The deletion and amendment are not within the purview of subsection
(r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which
requires the submission of new or altered systems reports. The specific
changes to the system of records is set forth below followed by the
system of records notice published in its entirety, as amended.
Dated: January 13, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DELETION
N01500-1
Naval Education Development Records (February 22, 1993, 58 FR
10714).
Reason: Information is being consolidated into Department of the
Navy Privacy Act system of records N01500-2, entitled Student Records.
N01500-2
NAVSCOLS/TIS, USMC Training Supsys (February 22, 1993, 58 FR
10715).
Delete entry and replace with `Student Records.'
* * * * *
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations and E.O. 9397.'
Delete entry and replace with `To record course and training
demands, requirements, and achievements; analyze student groups or
courses; provide academic and performance evaluation in response to
official inquiries; provide guidance and counseling to students;
prepare required reports; and for other training administration and
planning purposes.'
* * * * *
Delete entry and replace with `Manual records may be stored in file
folders, card files, file drawers, cabinets, or other filing equipment.
Automated records may be stored on magnetic tape, discs, or in personal
computers.'
* * * * *
Delete entry and replace with `Destroy after completion of
training, transfer, or discharge, provided the data has been recorded
in the individual's service record or on the student's record card.'
Delete `To the Department of Education as required.'
* * * * *
Delete entry and replace with `Individuals, schools and educational
institutions; Chief of Naval Personnel; Chief of Naval Education and
Training; Commandant of the Marine Corps; Commander, Naval Recruiting
Command; and instructor personnel.'
* * * * *
N01500-2
Student Records.
Schools and other training activities or similar organizational
elements of the Department of the Navy and Marine Corps. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Records of present, former, and prospective students at Navy and
Marine Corps schools and other training activities or associated
educational institution of Navy sponsored programs; instructors, staff
and support personnel; participants associated with activities of the
Naval Education and Training Command, including the Navy Campus for
Achievement and other training programs; tutorial and tutorial
volunteer programs; dependents' schooling.
Schools and personnel training programs administration and
evaluation records. Such records as basic identification records i.e.,
Social Security Number, name, sex, date of birth, personnel records
i.e., rank/rate/grade, branch of service, billet, expiration of active
obligated service, professional records i.e., Navy enlisted
classification, military occupational specialty for Marines, sub-
specialty codes, test scores, basic test battery scores, and Navy
advancement test scores. Educational records i.e., education levels,
service and civilian schools attended, degrees, majors, personnel
assignment data, course achievement data, class grades, class standing,
and attrition categories. Academic/training records, manual and
mechanized, and other records of educational and professional
accomplishment.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To record course and training demands, requirements, and
achievements; analyze student groups or courses; provide academic and
performance evaluation in response to official inquiries; provide
guidance and counseling to students; prepare required reports; and for
other training administration and planning purposes.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Manual records may be stored in file folders, card files, file
drawers, cabinets, or other filing equipment. Automated records may be
stored on magnetic tape, discs, or in personal computers.
Social Security Number and name.
Access is provided on a `need-to-know' basis and to authorized
personnel only. Records are maintained in controlled access rooms or
areas. Data is limited to personnel training associated information.
Computer terminal access is controlled by terminal identification and
the password or similar system. Terminal identification is positive and
maintained by control points. Physical access to terminals is
restricted to specifically authorized individuals. Password
authorization, assignment and monitoring are the responsibility of the
functional managers. Information provided via batch processing is of a
predetermined and rigidly formatted nature. Output is controlled by the
functional managers who also control the distribution of output.
Destroy after completion of training, transfer, or discharge,
provided the data has been recorded in the individual's service record
or on the student's record card.
The commanding officer of the activity in question. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
Requester should provide his full name, Social Security Number,
military or civilian duty status, if applicable, and other data when
appropriate, such as graduation date. Visitors should present drivers
license, military or Navy civilian employment identification card, or
other similar identification.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
Requester should provide his full name, Social Security Number,
military or civilian duty status, if applicable, and other data when
appropriate, such as graduation date. Visitors should present drivers
license, military or Navy civilian employment identification card, or
other similar identification.
The Navy's rules for accessing records and contesting contents and
appealing initial agency determinations are published in Secretary of
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from
the system manager.
Individuals, schools and educational institutions; Chief of Naval
Personnel; Chief of Naval Education and Training; Commandant of the
Marine Corps; Commander, Naval Recruiting Command; and instructor
personnel.
None.
[FR Doc. 94-1220 Filed 01-18-94; 8:45 am]
BILLING CODE 5000-04-F