[Federal Register Volume 59, Number 69 (Monday, April 11, 1994)] [Unknown Section] [Page 0] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 94-8596] [[Page Unknown]] [Federal Register: April 11, 1994] ----------------------------------------------------------------------- DEPARTMENT OF ENERGY Energy Information Administration Agency Information Collections Under Review by the Office of Management and Budget AGENCY: Energy Information Administration, DOE. ACTION: Notice of request submitted for expedited review by the Office of Management and Budget. ----------------------------------------------------------------------- SUMMARY: The Energy Information Administration (EIA) has submitted the energy information collection(s) listed at the end of this notice to the Office of Management and Budget (OMB) for review under provisions of the Paperwork Reduction Act (Pub. L. No. 96-511, 44 U.S.C. 3501 et seq.). The listing does not include collections of information contained in new or revised regulations which are to be submitted under section 3504(h) of the Paperwork Reduction Act, nor management and procurement assistance requirements collected by the Department of Energy (DOE). Each entry contains the following information: (1) The sponsor of the collection; (2) Collection number(s); (3) Current OMB docket number (if applicable); (4) Collection title; (5) Type of request, e.g., new, revision, extension, or reinstatement; (6) Frequency of collection; (7) Response obligation, i.e., mandatory, voluntary, or required to obtain or retain benefit; (8) Affected public; (9) An estimate of the number of respondents per report period; (10) An estimate of the number of responses per respondent annually; (11) An estimate of the average hours per response; (12) The estimated total annual respondent burden; and (13) A brief abstract describing the proposed collection and the respondents. DATES: DOE has requested expedited OMB approval by April 15, 1994. The Desk Officer may be telephoned at (202) 395-3084. (Also, please notify the EIA contact listed below.) ADDRESSES: Address comments to the Department of Energy Desk Officer, Office of Information and Regulatory Affairs, Office of Management and Budget, 726 Jackson Place NW., Washington, DC 20503. (Comments should also be addressed to the Office of Statistical Standards at the address below.) FOR FURTHER INFORMATION CONTACT: Jay Casselberry, Office of Statistical Standards, (EI-73), Forrestal Building, U.S. Department of Energy, Washington, DC 20585. Mr. Casselberry may be telephoned at (202) 254- 5348. SUPPLEMENTARY INFORMATION: The energy information collection submitted to OMB for review was: 1. Energy Information Administration. 2. EIA-887. 3. N.A. 4. DOE Customer Surveys. 5. New--A copy of the Supporting Statement is published below. Any question can be directed to Jay Casselberry, EI-73, U.S. Department of Energy, 1000 Independence Ave., SW., Washington, DC 20585. (Phone 202- 254-5346 or FAX 202-254-9700). 6. On occasion. 7. Voluntary. 8. Individuals or households, State or local governments, Farms, Businesses or other for-profit, Federal agencies or employees, Non- profit institutions, and Small businesses or organizations. 9. 100,000 respondents. 10. 1 response. 11. .25 hours per response. 12. 25,000 hours. 13. EIA 887 will be used to contact users and beneficiaries of DOE products or other services to determine how DOE can better improve its services to meet their needs. Information is needed to make DOE products more effective, efficient, and responsive and at a lesser cost. Respondents will be users and beneficiaries of DOE products and services (Federal, State, and local government representatives, industry, trade associations, consultants, libraries, and individuals). Statutory Authority: Section 2(a) of the Paperwork Reduction Act of 1980, (Pub. L. No. 96-511), which amended chapter 35 of title 44 United States Code (See 44 U.S.C. 3506(a) and (c)(1)). Issued in Washington, DC, April 4, 1994. John Gross, Acting Director, Statistical Standards, Energy Information Administration. Supporting Statement, DOE Customer Surveys, EIA-887 Introduction: The Department of Energy (DOE) requests an expedited approval by April 15, 1994, of a three-year generic clearance from the Office of Management and Budget (OMB) to conduct customer surveys. The focus will be to contact users of DOE products or other services and individuals or businesses in partnership agreements with the Department to determine their needs, and how the department can improve its products and services to better meet these needs. The surveys will be conducted by various components of the department with support from the Energy Information Administration. Information is needed to make DOE products and services more effective, efficient, and responsive at a lesser cost. Both quantitative and qualitative studies will be undertaken. The objective of quantitative studies are to ask ``questions concerning satisfaction with timeliness, courtesy, accuracy and other particular aspects of the agency's operations.'' Examples of qualitative studies are ``a focus group of customers assembled to discuss a specific set of questions'' and ``a cognitive laboratory experiment that asks volunteer subjects to tell what they are thinking as they read a survey question.'' For each study that the department undertakes under this generic clearance, we will notify OMB, at least two weeks in advance, and provide them with a summary of objectives, specific burden estimates, and all final or near final survey instruments (focus group scripts, test questions, etc.) covered by the generic clearance for inclusion in the OMB public docket prior to their use. If we do not hear that you disapprove of a customer survey within ten days, then DOE will assume OMB has no objections and may conduct the survey. Before any proposal is forwarded to OMB, an adequate internal review to ensure that the Paperwork Reduction Act rules are carried out, along with an evaluation of the proposed survey, will be conducted. All Energy Information Administration program office directors will be provided copies of the proposed survey for review and comment. EIA will verify that the material submitted to OMB is accurate, timely, and complete. Copies will also be provided to contacts throughout the Department for their review and comment. EIA's Office of Statistical Standards will also prepare a progress reporting schedule on an annual basis for summarizing actual burden, reporting results achieved, and any problems or revisions needed to the basic clearance agreement. A. Justification 1. Legal authority. The authority for the voluntary customer surveys is Executive Order 12862, ``Setting Customer Service Standards,'' signed September 11, 1993, aimed at: Ensuring that the Federal Government provides the highest quality service possible to the American people.'' The Executive Order establishes an explicit goal for the quality of service-- ''Customer service equal to the best in business.'' That is--''The highest quality of service delivered to customers by private organizations providing a comparable or analogous service. 2. Uses of data. The data will be used to assist the Department in satisfying its customers' needs. The information will be analyzed to determine areas important to our customers, assess our performance in these areas, and to develop strategies to better meet customer expectations. Results will be shared throughout the Department and with other agencies in seminars and through presentations at meetings, e.g., the American Statistical Association's Energy Committee meetings. Reports and publications will also reflect the results. The data from the customer surveys will be used in conjunction with data from other sources, surveys of employees, input from management, agency audits, performance reviews, and complaint and suggestion systems. 3. Technological considerations to reduce burden. One of the goals of this effort is to obtain the information required with a minimum amount of burden on the public. The information will be gathered through personal or telephone interviews, focus groups, or by mail questionnaires. 4. Efforts to identify duplication. This effort does not duplicate any other survey being done by DOE or other Federal agencies. Other Federal agencies are conducting user surveys, but are not soliciting comments on the usefulness of DOE products. This effort does involve contacts with other agencies, especially OMB, Bureau of Labor Statistics (BLS), and Census. In addition, staff members have and will take classes on customer surveys given by the Joint Program in Survey Methodology. 5. Analysis of similar, existing information. We are keeping abreast of what other Federal agencies are doing regarding customer surveys. Stan Freedman of EIA is on a committee organized by OMB that is looking into customer surveys. Jerry Coffey, OMB, gave a presentation at the ASA Subcommittee on Energy Statistics November 1993 meeting regarding this topic and OMB's role. EIA also coordinated the OMB approval for the Federal Energy Regulatory Commission's Form FERC- 597, ``Customer Satisfaction Survey,'' (OMB No. 1902-0163) and has pretested under the EIA-882(T), ``Generic Clearance for Questionnaire Testing, Evaluation, and Research,'' (OMB No. 1905-0186). 6. Provisions for reducing burden on small businesses. One of the main purposes of this effort is to gather information needed without putting significant additional burden on small businesses. Small samples will be used to select respondents and the number of questions on the surveys will be kept to a minimum. However, small businesses, as well as the agency, will benefit by the government being more responsive to their needs. 7. Consequences of less frequent reporting. Without this information collection, DOE would not be able to determine the kind and quality of service customers want, their level of satisfaction, or ways in which to improve service to its customers. 8. Compliance with 5 CFR 1320.6. The department will adhere to all the guidelines in 5 CFR 1320.6. 9. Consultations outside the agency. a. DOE has consulted with and/ or received relevant materials from several agencies, including the BLS, OMB, and Census Bureau. b. There are no unresolved problems regarding consultations conducted on this clearance package. c. DOE staff have attended several seminars where customer surveys have been discussed, and will attend more when offered. DOE/EIA staff will continue to review pertinent literature, seek advice from academia, industry, and others. 10. Provisions regarding confidentiality. Respondents will be advised that their participation is voluntary and at this time any information they provide will be summarized and will become a matter of public record. We are currently studying whether handling the information as non-confidential would adversely affect response rates. If we determine it would and decide to protect the confidentiality, we will inform OMB at that time. 11. Questions of a sensitive nature. The questions being asked will not be of a sensitive nature. 12. Annualized cost. (a) The cost to the Federal Government is $500,000. (b) There is no cost to respondents for participating in this survey except for their time which is estimated at $36 an hour (100,000 respondents x 1 report x .25 hours = 25,000 x .25 hours x $36 = $900,000). There are no plans to remunerate participants. 13. Estimate of respondent burden (Annualized). The annual respondent burden is estimated to be 25,000 hours. [100,000 respondents x 1 report x .25 hours (15 min.) = 25,000 burden hours] 14. Summary of changes in respondent burden. Not applicable. This is a new collection. 15. Schedule of data collection and publication. Specific customer surveys will be submitted to OMB for review and the information will be collected unless OMB disapproves within ten days. The results will be used by the Department to analyze customer satisfaction. Papers may be written and presented at public meetings, or published in service reports or policy guidelines. B. Collection of Information Employing Statistical Methods 1. Respondent description. The respondents are intended to be users of DOE products or services and others involved with DOE in partnership agreements (providing oil and gas products for sale, offering investment partnerships for commercial demonstrations, and delivering information rights in the form of exclusive intellectual property, etc.) Respondents include other Federal agencies, the military, State and local governments, defense contractors, U.S. industrial firms, universities, educational programs, medical and health care communities, utilities, energy suppliers, energy equipment vendors, trade associations, consultants, libraries, and individuals. 2. Procedures for collecting the information. Departmental staff or DOE contractors will conduct the surveys by telephone or by mail, conduct focus groups, or cognitive techniques. 3. Methods to maximize response rates and to deal with statistical issues of non-response. Participation is voluntary. When possible, respondents will be notified in advance by letter, questions will be designed so that they are easy to answer, and follow-up callbacks will be repeated when necessary to maximize response rates. 4. Tests or procedures. The questions to be asked will be similar to those used by other Federal agencies in their customer surveys. If respondents are unable to supply the data, questions will be reworded. Results of these should make the agency more effective and efficient in responding to customers. To ensure quality while the data are being collected, special attention will be paid to (a) the percentage of sampled customers contacted, (b) interviewer response rate performance, (c) extent of questions read as worded, (d) questionnaire completion rates as the survey progresses, (e) response rates of individual survey items, and (f) daily records on problems arising in the data collection and calls coming into the agency regarding the survey. 5. Name and telephone number of individual. Nancy Kirkendall, Chief Statistician of EIA's Office of Statistical Standards may be contacted on 202-254-5353 regarding the statistical aspects of the customer surveys. Mr. Jay Casselberry, a Team Leader in the Statistical Standards Division, may be contacted on (202) 254-5348 regarding other aspects of these surveys. [FR Doc. 94-8596 Filed 4-8-94; 8:45 am] BILLING CODE 6450-01-P