[Federal Register Volume 59, Number 111 (Friday, June 10, 1994)] [Unknown Section] [Page 0] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 94-14166] [[Page Unknown]] [Federal Register: June 10, 1994] ======================================================================= ----------------------------------------------------------------------- UNITED STATES INFORMATION AGENCY Educational Advising Program for International Students From Hong Kong ACTION: Notice--Request for proposals. ----------------------------------------------------------------------- SUMMARY: The Bureau of Educational and Cultural Affairs of the United States Information Agency (USIA) seeks applications from non-profit applicants willing to establish and maintain an educational advising center in Hong Kong. The advising center will facilitate international educational exchange through overseas educational advising, orientation, and information services for international students and scholars seeking information on opportunities in U.S. higher education. USIA anticipates awarding up to $90,000 for the implementation and coordination of the advising center. Grants will only be awarded to eligible applicants with at least four years of experience in conducting international exchange programs. Announcement Name and Number All communications with USIA concerning this announcement should refer to the above title and reference number E/ASA-94-04. DATES: Deadline for proposals: All proposals must be received at the U.S. Information Agency by close of business (5 p.m., Eastern Standard Time) Friday, July 14, 1994. Faxed documents will not be accepted, nor will documents postmarked on July 14, 1994, but received at a later date. Duration The duration of the grant should be from October 1, 1994 through September 30, 1995. Programs may begin no earlier than October 1, 1994. No funds may be expended until the grant agreement is signed. ADDRESSES: A total of fifteen copies of the application should be submitted to the office below. Three copies (one a signed original) should include the completed application, including tabs A-U; the other 12 copies should include tabs A-D. U.S. Information Agency, Reference number: E/ASA-94-04, Grants Management Division, E/XE, 301 4th Street SW., room 336, Washington, DC. 20547. FOR FURTHER INFORMATION CONTACT: Interested U.S. applicants should contact Alexandra Hattemer at the United States Information Agency, 301 4th Street SW., Advising and Student Services Branch (E/ASA), Room 349, Washington, DC. 20547, 202-619-5434 to request detailed application packets, which include award criteria additional to this announcement, all necessary forms, and guidelines for preparing proposals, including specific budget preparation information. SUPPLEMENTARY INFORMATION: Pursuant to the Bureau's authorizing legislation, programs must maintain a non-political character and should be balanced and representative of the diversity of American political, social, and cultural life. Overall authority for this program is contained in the Mutual Educational and Cultural Exchange Act of 1961, as amended, Pub. L. 87- 256 (Fulbright Hays Act). The purpose of the Act is to ``enable the Government of the United States to increase mutual understanding between the people of the United States and the people of other countries; to strengthen the ties which unite us with other nations by demonstrating the educational and cultural interests, developments, and achievements of the people of the United States and other nations and thus to assist in the development of friendly, sympathetic and peaceful relations between the United States and other countries of the world.'' Programs and projects must conform with all Agency requirements and guidelines and are subject to final review by the USIA contracting officer. Overview An ideal program would provide a state-of-the-art advising center dedicated to providing information, orientation, and advice to international students in Hong Kong interested in studying in the U.S. Guidelines The proposal should be presented in three parts. I. Applicant's Background and Overview The first part should contain an overview of the applicant's history and purpose. Evidence of previous experience with advising or educational exchange of international students and scholars should be included. The overview should indicate the total amount of funding requested with a justification as well as a budget presentation outlining the total project costs. A listing of names, titles, addresses, and telephone numbers of the executive officer(s) and of the person(s) ultimately responsible for project, must be included in the proposal. Resumes or vitae of key personnel must be provided. USIA also recommends the inclusion of brochures and general information concerning the applicant, e.g. organizational charts, job descriptions, the names of board members (or similar group), the number of employees, etc. II. Advising Center Operational and Services The second part of the proposal should contain details on the advising center's proposed location and hours of operation, proposed staffing pattern (including the percentage of time each employee will devote to advising activities and a description of their functions and responsibilities), budget, and advising services to be provided. A resume or brief narrative explaining the qualifications of the person or persons who will have primary responsibility for conducting advising and/or providing oversight of the advising center staff should be included. The proposal should demonstrate the center's ability to provide the following educational advising services to international students and scholars: 1. Information and guidance on U.S. educational institutions, systems, tuition and related costs, fields of study, specialized training, etc; 2. Information and advice on U.S. standardized tests, e.g. TOEFL, GRE, GMAT, FMGEMS, etc., to include the provision of registration application forms, maintenance of bulletins and testing schedules; 3. Information and research on short-term institutional training in technical and professional fields; 4. Information on English language training programs in the U.S.; 5. Group and individual advising sessions, pre-departure orientation and reentry programs, as appropriate. The center will also be required to monitor the status of the educational system in Hong Kong and to share that information with USIA and United States Information Service (USIS) office at the American Consulate. The applicant should be willing to assist and support educational outreach activities of the USIS post abroad by developing a network of contacts with the local Ministry of Education, universities, and other appropriate institutions. The center should also be willing to serve as an information resource for overseas educational advising centers in the People's Republic of China. The proposal should address the applicant's ability to do so. III. Provision of Resource Materials, Equipment and Training The third part of the proposal should address the extent to which the U.S. headquarters office will support its advising center abroad through the provision of educational advising resource materials and professional development activities and training. Student access to a comprehensive university catalog collection, in print and/or microfiche or computer software programs, and an extensive collection of current references on U.S. educational institutions and programs, through print or computer networks, is an integral component of an educational advising center and the applicant's ability to provide such should be made clear in this section. Office equipment that facilitates the processing of inquiries, such as electronic mail, facsimile machines, and telexes, would be regarded as an asset to the advising function and mention of such equipment should be made in the proposal. The Agency expects the advising center to be equipped with audio visual aids for students' use. Videos on U.S. study and life should complement the presentation and materials offered at group and individual advising sessions. Proposed Budget Applicants must submit a comprehensive line-item budget for which specific details are available in the application packet. The budget should not exceed $90,000. Cost-sharing is encouraged. Cost-sharing may be in the form of allowable direct or indirect costs. The recipient must maintain written records to support all allowable costs which are claimed as being its contribution to cost participation, as well as cost to be paid by the Federal government. Such records are subject to audit. The basis for determining the value of cash and in-kind contributions must be in accordance with OMB Circular A110, Attachment E. Cost sharing and matching should be described in the proposal. In the event the recipient does not provide the minimum amount of cost-sharing as stipulated in the recipient's budget, the Agency's contribution will be reduced in proportion to the recipient's contribution. The recipient's proposal shall include the cost of an audit that: (1) Complies with the requirements of OMB Circular No. A-133, Audits of Institutions of Higher Education and Other Nonprofit Institutions; (2) complies with the requirements of American Institute of Certified Public Accountants (AICPA) Statement of Position (SOP) No. 92-9; and (3) includes review by the recipient's independent auditor of a recipient-prepared supplemental schedule of indirect cost rate computation, if such a rate is being proposed. The audit costs shall be identified separately for: (1) Preparation of basic financial statements and other accounting services; and (2) preparation of the supplemental reports and schedules required by OMB Circular No. A-133, AICPA SOP 92-9, and the review of the supplemental schedule of indirect cost rate computation. Applicants should refer to the application package for a list of allowable costs. Review Process USIA will acknowledge receipt of all proposals and will review them for technical eligibility. Proposals will be deemed ineligible if they do not fully adhere to the guidelines established herein and in the application packet. Eligible proposals will be forwarded to panels of USIA officers for advisory review. All eligible proposals will also be reviewed by the appropriate geographic area office, and the USIA budget and contracts offices. Proposals may also be reviewed by the Agency's Office of General Counsel. Funding decisions are at the discretion of the Associate Director for Educational and Cultural Affairs. Final technical authority for grant awards resides with USIA's contracting officer. Review Criteria Technically eligible applications will be competitively reviewed according to the following criteria: a. Quality of program plan: Proposals should exhibit a thorough knowledge and understanding of the needs of students from Hong Kong and exhibit originality, substance, and rigor. b. Program planning: Proposals must include a detailed agenda and relevant workplan of program activities. The agenda should adhere to the program overview and guidelines described above. c. Ability to achieve program objectives/institutional capacity: Proposed personnel and institutional resources should be adequate and appropriate to achieve the program goals and adhere to the guidelines described above. The applicant should demonstrate an ability to recruit and maintain a professional staff to successfully accomplish the goals of the program. d. Multiplier effect/impact: Program activities should be designed to foster long-term mutual understanding between citizens of the United States and Hong Kong. e. Institution's track record/ability: Proposals should demonstrate a track record of successful programs, including responsible fiscal management and full compliance with all reporting requirements for Agency grants. The Agency will consider the past performance of prior grantees and the demonstrated potential of new applicants. f. Evaluation plan: Proposals should provide a plan for evaluation by the grantee institution, including periodic progress reports. g. Cost-effectiveness: The overhead and administrative components of grants, as well as salaries and honoraria, should be kept as low as possible. All other items should be necessary and appropriate. h. Cost-sharing: Proposals should maximize cost-sharing through other private sector support as well as institutional direct-funding contributions. Evidence of such cost sharing should be detailed in the proposal. Notice The terms and conditions published in the RFP are binding and may not be modified by any USIA representative. Explanatory information provided by the Agency that contradicts published language will not be binding. Issuance of the RFP does not constitute an award commitment on the part of the Government. Final awards cannot be made until funds have been fully appropriated by Congress, and allocated and committed through internal USIA procedures. Notification All applicants will be notified of the results of the review process on or about September 15, 1994. Funded proposals will be subject to periodic reporting and evaluation requirements. Dated: June 6, 1994. John P. Loiello, Associate Director, Bureau of Educational and Cultural Affairs. [FR Doc. 94-14166 Filed 6-9-94; 8:45 am] BILLING CODE 8230-04-M