[Federal Register Volume 59, Number 143 (Wednesday, July 27, 1994)] [Unknown Section] [Page 0] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 94-17490] [[Page Unknown]] [Federal Register: July 27, 1994] ----------------------------------------------------------------------- NATIONAL AERONAUTICS AND SPACE ADMINISTRATION 48 CFR Parts 1842 and 1853 Corrections and Clarification to NASA FAR Supplement Coverage on Disallowance of Costs AGENCY: Office of Procurement, Procurement Policy Division, National Aeronautics and Space Administration (NASA). ACTION: Final rule. ----------------------------------------------------------------------- SUMMARY: This rule clarifies who the responsible NASA contracting officer is when more than one contract is affected. This action is necessary to assure compliance with the Federal Acquisition Regulation, ensure that NASA coordinates internally disallowance of costs and to make the NFS more understandable. The effect of this action will be better coordination within NASA. EFFECTIVE DATE: July 27, 1994. FOR FURTHER INFORMATION CONTACT: Mr. Joe Le Cren, Code HC, (202) 358-0444. SUPPLEMENTARY INFORMATION: Background NASA FAR Supplement (NFS) 1842.801(a) requires the contracting officer to take action after receipt of a NASA Form 456, Notice of Contract Costs Suspended or Disapproved, or a DCAA Form 1, Notice of Costs Suspended and/or Disapproved under Cost Reimbursement Contracts. However, when more than one contract is cited on the notice, the NFS does not specify which contracting officer has responsibility for the action. NFS 1842.801 is changed to clarify that the contracting officer with the most dollars affected is responsible for coordination with the other affected contracting officers, including those of other federal agencies. The cross-reference at 1842.801(b) is also revised to identify the correct cite. In addition, 1853.242-72 is revised to include the correct prescription cite. Other minor changes have also been made for efficiency or clarification. Impact NASA certifies that this regulation will not have a significant economic impact on a substantial number of small entities under the Regulatory Flexibility Act (5 U.S.C. 601 et seq.). This rule does not impose any information collection subject to 44 U.S.C. chapter 35. List of Subjects in 48 CFR Parts 1842 and 1853 Government procurement. Thomas S. Luedtke, Deputy Associate Administrator for Procurement. Accordingly, 48 CFR Parts 1842 and 1853 are amended as follows: PART 1842--[AMENDED] 1. The authority citation for part 1842 continues to read as follows: Authority: 42 U.S.C. 2473(c)(1). 2. Section 1842.801 is revised to read as follows: 1842.801 Disallowance of costs. (a) Following a prompt and careful review of the facts and circumstances leading the auditor to initiate the NASA Form 456, Notice of Contract Costs Suspended and/or Disapproved, and after coordination with other NASA and federal agency contracting officers administering contracts with the same contractor under which a NASA Form 456 or a DCAA Form 1 has been issued for the same items of cost, the NASA contracting officer shall take one of the following actions: (1) Countersign the NASA Form 456 disapproving the costs. (2) Countersign the NASA Form 456 suspending the costs. (3) Issue a new NASA Form 456 suspending the costs rather than disapproving them pending resolution of the issues. (4) Have the contractor issue a new voucher removing the costs in question from its claim and return the NASA Form 456 to the auditor unsigned. (5) Return the unsigned NASA Form 456 to the auditor with a detailed explanation of why the suspension or disapproval is not being countersigned, and process the contractor's claim for payment. (b) When more than one NASA contract is affected by a notice, the NASA contracting officer with the largest amount of contract dollars affected is responsible for coordination on the NASA Form 456 with the other affected contracting officers, including those of other federal agencies, listed in the notice. (c) The NASA contracting officer, when in agreement with the NASA Form 456 initiated by the auditor, shall assign a notice number and shall countersign the form. An original and three copies (which includes two acknowledgement copies, one each for return to the contracting officer and the auditor) of the form shall be sent to the contractor by certified mail, return receipt requested; one copy shall be attached to the Standard Form 1034 and each copy of the Standard Form 1034A (see 1842.7101(c)) on which the deduction for the suspension/disapproval is made, and one copy shall be sent to the auditor. (d) The total amount suspended or disapproved, as shown on the NASA Form 456, shall be inserted in the Differences block of the Standard Form 1034 and 1034A, citing the applicable NASA Form 456. (e)(1) If the amount of the deduction is more than the amount of the public voucher, the installment method of deduction shall be applied to the current and subsequent public vouchers until the amount is fully liquidated. The deductions on any voucher may not exceed the voucher amount to avoid processing of a voucher in a credit amount. Public voucher(s) with zero amounts must be forwarded to the fiscal or financial management office for appropriate action. (2) If deductions are in excess of contractor claims, recovery may be made through a direct refund from the contractor, in the form of a check payable to NASA, or by a set-off deduction from the voucher(s) submitted by the contractor under any other contract, unless those contracts contain a ``no set-off'' provision. If a set-off is affected, the voucher(s) from which the deduction is made should be annotated to identify the contract and appropriation affected and the applicable NASA Form 456. PART 1853--[AMENDED] 3. The authority citation for part 1853 continues to read as follows: Authority: 42 U.S.C. 2473(c)(1). 4. Section 1853.242-72 is revised to read as follows: 1853.242-72 Notifications (NASA Form 456). NASA Form 456, Notice of Contract Costs Suspended and/or Disapproved. NASA Form 456, prescribed at 1842.801, will be used to notify the contractor of any suspended/disallowed contract costs. [FR Doc. 94-17490 Filed 7-26-94; 8:45 am] BILLING CODE 7510-01-M