[Federal Register Volume 59, Number 148 (Wednesday, August 3, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-18819]
[[Page Unknown]]
[Federal Register: August 3, 1994]
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Part III
Department of Education
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Reporting of Cash Expenditures and Submission of Payment Requests for
Federal Funds That Will Expire on September 30, 1994; Notice
DEPARTMENT OF EDUCATION
Reporting of Cash Expenditures and Submission of Payment Requests
for Federal Funds That Will Expire on September 30, 1994
AGENCY: Department of Education.
ACTION: Notice of deadline.
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SUMMARY: The Secretary advises the public that the unexpended portions
of contracts, grants, and cooperative agreements awarded by the
Department of Education (ED) from appropriation funds that expired on
September 30, 1989, will be deobligated and the unexpended funds
canceled on September 30, 1994. This action is required by an amendment
to title 31 of the United States Code that establishes procedures for
closing appropriation accounts. This notice, to remind ED's recipients
of the deadline and thereby minimize any financial difficulties they
may encounter, is in addition to the notices sent directly to ED's
recipients on a quarterly basis that emphasize the same information.
DATES: The deadlines for submitting reports of cumulative cash
expenditures or requesting payments appear elsewhere in this notice.
FOR FURTHER INFORMATION CONTACT: For information regarding the
contracts, grants, and cooperative agreements affected by the September
30, 1994 deadline, contact Shirley Jackson, U.S. Department of
Education, 400 Maryland Avenue, SW., Room 3083, FOB-6, Washington, DC
20202-4331. Telephone: (202) 401-1114. Individuals who use a
telecommunications device for the deaf (TDD) may call the Federal
Information Relay Service (FIRS) at 1-800-877-8339 between 8 a.m. and 8
p.m., Eastern time, Monday through Friday.
SUPPLEMENTARY INFORMATION: The Department of Education makes most
payments for contracts, grants, and cooperative agreements through
either the Department of Education Payment Management System (EDPMS) or
the National Finance Center (NFC). ED requires recipients paid through
EDPMS to report total cumulative cash expenditures in the period
(monthly or quarterly, depending on the recipient's reporting status)
in which the expenditures were incurred. This report is prepared by ED
and sent to each recipient for completion and return to ED by a
specified date.
Administrative payments by ED are made through the NFC. These
include, but are not limited to, contracts, purchase orders, and travel
payments. Requests for payment from the NFC must be submitted to the
address indicated on the document that the recipient received from ED
when it requested the services. For contract payments, the recipient
must send a bill for services to the appropriate ED contracting
officer. The requests must be made in a timely manner to receive
payment.
Until enactment of Pub. L. 101-510 on November 5, 1990,
appropriated funds generally remained available indefinitely to make
payments of valid obligations. Pub. L. 101-510 established limits on
the time during which payments could be made from appropriations
available for only a limited period of time. Appropriations for most of
ED's programs and administrative activities are included in this
category.
As a result of Pub. L. 101-510, appropriations available for a
limited period may be used for payments of valid obligations for only
five years after the expiration of their period of availability for
Federal obligation. After that time, the unexpended balance of those
funds is canceled and returned to the Treasury Department and is
unavailable for restoration for any purpose. The funds to be canceled
on September 30, 1994, are those for appropriations that ceased to be
available for Federal obligation on September 30, 1989. These include
nearly all funds obligated by ED for contracts, grants, or cooperative
agreements on or before that date.
If recipients do not report, on a timely basis, that all funds
obligated by ED from an appropriation expiring on September 30, 1989,
have been fully expended, the unexpended balance of the award will be
deobligated and the funds canceled and returned to the Treasury
Department.
To prevent the cancellation on September 30, 1994, of the
unliquidated portions of obligations for which payments will be
required, recipients of ED's contracts, grants, and cooperative
agreements that were made from appropriations expiring on September 30,
1989, must submit cash expenditure reports or bills according to the
following schedule:
EDPMS: For those contracts, grants, or cooperative agreements for
which total cumulative cash expenditures have not been reported and
recorded in EDPMS or its predecessor payment systems, the recipient
must report the total cumulative cash expenditures to ED by August 31,
1994. ED sends a quarterly letter providing information to recipients
regarding the process for recording cash expenditures.
NFC: For those recipients who receive payments through NFC,
requests for payments must be received by ED for contracts, and by NFC
for other types of payments, by August 15, 1994, so that payments can
be made by September 30, 1994.
After September 30, 1994, any requests for payment associated with
the obligations will be handled on a case-by-case basis; that is, any
portion of obligations referred to in this notice for contracts, grants
or cooperative agreements that was canceled may, within limits
established in Pub. L. 101-510, be paid from funds currently available
for award for the same purpose. If current funds are not available, the
payment of canceled balances would depend on a new budget request and
favorable congressional action upon that request.
Authority: Pub. L. 101-510.
Dated: July 27, 1994.
Richard W. Riley,
Secretary of Education.
[FR Doc. 94-18819 Filed 8-2-94; 8:45 am]
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