[Federal Register Volume 60, Number 13 (Friday, January 20, 1995)] [Notices] [Pages 4304-4324] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 95-1364] [[Page 4303]] _______________________________________________________________________ Part III Department of Health and Human Services _______________________________________________________________________ Office of Community Services _______________________________________________________________________ Request for Applications Under the Office of Community Services' Fiscal Year 1995 Community Food and Nutrition Program; Notice Federal Register / Vol. 60, No. 13 / Friday, January 20, 1995 / Notices [[Page 4304]] DEPARTMENT OF HEALTH AND HUMAN SERVICES Office of Community Services [Program Announcement No. OCS 95-02] Request for Applications Under the Office of Community Services' Fiscal Year 1995 Community Food and Nutrition Program AGENCY: Office of Community Services, Administration for Children and Families, Department of Health and Human Services. ACTION: Request for applications under the Office of Community Services' Community Food and Nutrition Program. ----------------------------------------------------------------------- SUMMARY: The Office of Community Services (OCS) announces that competing applications will be accepted for new grants pursuant to the Secretary's discretionary authority under Section 681A of the Community Services Block Grant Act of 1981 as amended. This Program Announcement contains forms and instructions for submitting an application. Grants made under this Program Announcement are subject to the availability of funds for support of these activities. CLOSING DATE: The closing date for submission of applications is March 21, 1995. FOR FURTHER INFORMATION CONTACT: Joseph Carroll, Program Manager, Office of Community Services, Division of Community Demonstration Programs, Attention: CFN Programs, 370 L'Enfant Promenade S.W., Washington, D.C. 20447, (202) 401-9233. This Announcement is accessible on the OCS Electronic Bulletin Board for downloading through your computer modem by calling 1-800-627- 8886. For assistance in accessing the Bulletin Board, A Guide to Accessing and Downloading is available from Ms. Minnie Landry at (202) 401-5309. Table of Contents Part A--Preamble 1. Legislative Authority 2. Definitions of Terms 3. Purpose of Community Food and Nutrition Program (a) Project Requirements Part B--Application Requirements 1. Eligible applicants 2. Availability of Funds and Grant Amounts 3. Project Periods and Budget Periods 4. Administrative Costs/Indirect Costs 5. Program Beneficiaries 6. Number of Projects in Application 7. Multiple Submittal 8. Sub-Contracting or Delegating Projects Part C--Program Priority Area 1. General Projects 2. Set-Asides 3. Nationwide Programs Part D--Review Criteria Criteria for Review and Evaluation of Application Submitted Under this Program Announcement Part E--Instructions for Completing Application Package 1. SF-424--``Application for Federal Assistance'' 2. SF-424A ``Budget Information--Non-Construction'' 3. SF-424B ``Assurances--Non-Construction'' 4. Project Narrative Part F--Application Procedures l. Availability of Forms 2. Application Submission 3. Intergovernmental Review 4. Application Consideration 5. Criteria for Screening Applications a. Initial Screening b. Pre-Rating Review c. Evaluation Criteria Part G--Contents of Application Package and Receipt Process Part H--Post Award Information and Reporting Requirements Part A--Preamble 1. Legislative Authority The Community Services Block Grant Act as amended authorizes the Secretary of Health and Human Services to make funds available under several programs to support program activities which will result in direct benefits targeted to low-income people. This Program Announcement covers the grant authority found at Section 681A, Community Food and Nutrition, which authorizes the Secretary to make funds available for grants to be awarded on a competitive basis to eligible entities for local and statewide programs (1) to coordinate existing private and public food assistance resources, whenever such coordination is determined to be inadequate, to better serve low-income communities; (2) to assist low-income communities to identify potential sponsors of child nutrition programs and to initiate new programs in underserved or unserved areas; and (3) to develop innovative approaches at the State and local levels to meet the nutrition needs of low-income people. The Act also requires that 20 percent of appropriated funds in excess of $6 million be awarded on a competitive basis to eligible agencies for nationwide programs, including programs benefitting Native Americans and Migrant Farmworkers. 2. Definitions of Terms For purposes of this Program Announcement the following definitions apply: --Displaced worker: An individual who is in the labor market but has been unemployed for six months or longer. --Indian tribe: A tribe, band, or other organized group of Native American Indians recognized in the State or States in which it resides or considered by the Secretary of the Interior to be an Indian tribe or an Indian organization for any purpose. --Innovative project: One that departs from or significantly modifies past program practices and tests a new approach. --Migrant Farmworker: An individual who works in agricultural employment of a seasonal or other temporary nature who is required to be absent from his/her place of permanent residence in order to secure such employment. --Seasonal farmworker: Any individual employed in agricultural work of a seasonal or other temporary nature who is able to remain at his/her place of permanent residence while employed. --Underserved area (as it pertains to child nutrition programs): A locality in which less than one-half of the low-income children eligible for assistance participate in any child nutrition program. --Budget Period: The term ``budget period'' refers to the interval of time into which a grant period of assistance (project period) is divided for budgetary and funding purposes. --Eligible Entity: States and other public and private non-profit agencies/organizations including Community Action Agencies and agencies which administer nationwide programs. (see Part B.1.) --Project Period: The term ``project period'' refers to the total time for which a project is approved for support, including any approved extensions. --Self-Sufficiency: A condition where an individual or family does not need and is not eligible for public assistance. 3. Purpose of Community Food and Nutrition Program The Department of Health and Human Services is committed to improving the overall health and nutritional well-being of individuals through improved preventive health care and promotion of personal responsibility. The Department encourages the approach to health promotion and nutritional responsibility [[Page 4305]] with personal messages aimed at families and communities, in various settings and environments in which individuals and groups can most effectively be reached. The Department is specifically interested in improving the health and nutrition status of low-income persons through improved access to healthy nutritious foods or by other means. HHS encourages community efforts to improve the coordination and integration of health and social services for all low-income families, and to identify opportunities for collaborating with other programs and services for this population. Such collaboration can increase a community's capacity to leverage resources and promote an integrated approach to health and nutrition through existing programs and services. a. Project Requirements Projects funded under this program should: (1) Be designed and intended to provide nutrition benefits, including those which incorporate the benefits of disease prevention, to a targeted low-income group of people; (2) Provide outreach and public education to inform eligible low- income individuals and families of other nutritional services available to them under the various Federally assisted programs; (3) Carry out targeted communications/social marketing to improve dietary behavior and increase program participation among eligible low- income populations. Populations to be targeted can include displaced workers, elderly people, children, and the working poor. (4) Consult with and/or inform local offices that administer other food programs such as W.I.C. and Food Stamps, where applicable, to ensure effective coordination which can jointly target services to increase their effectiveness. Such consultation may include involving these offices in the planning of grant applications. (5) Focus on one or more legislatively mandated program activities: (a) Coordination of existing private and public food assistance resources, whenever such coordination is determined to be inadequate, to better serve low-income populations; (b) assistance to low-income communities in identifying potential sponsors of child nutrition programs and initiating new programs in unserved or underserved areas; and (c) development of innovative approaches at the state or local levels to meet the nutrition needs of low-income people. OCS views this program as a capacity building program, rather than as a service delivery program. Part B--Application Requirements 1. Eligible Applicants Eligible applicants are States and public and private non-profit agencies/organizations with a demonstrated ability to successfully develop and implement programs and activities similar to those enumerated above. OCS encourages Historically Black Colleges and Universities and Minority Institutions to submit applications. In addition, applicants for the set-aside must be either: (1) Indian tribes, (2) private non-profit groups whose governing board is comprised of a majority of Indians and whose primary purpose is serving Indian populations, or (3) groups whose sole purpose is serving migrant and seasonal farmworker populations. Any non-profit organization submitting an application must submit proof of its non-profit status in its application at the time of submission. The non-profit agency can accomplish this by providing a copy of the applicant's listing in the Internal Revenue Services's (IRS) most recent list of tax-exempt organizations described in Section 501(c)(3) of the IRS tax code or by providing a copy of the currently valid IRS tax exemption certificate and by providing a copy of the applicant's Articles of Incorporation bearing the seal of the State in which the corporation or association is domiciled. 2. Availability of Funds and Grant Amounts a. FY 95 Funding The funds available for grant awards under the CFN Program in FY 95 are: General Projects........................................ $2,970,400 Set-Asides.............................................. 500,000 Nationwide Programs..................................... 535,200 b. Grant Amounts No individual grant application will be considered for an amount which is in excess of $50,000 for applications submitted under General Projects and Set-Asides. No eligible organization may receive more than $300,000 in the aggregate for a nationwide program. c. Mobilization of Resources OCS would like to mobilize as many resources as possible to enhance projects funded under this program. OCS supports and encourages applications submitted by applicants whose programs will leverage other resources, either cash or third-party in-kind. 3. Project Periods and Budget Periods For most projects OCS will grant funds for one year. However, in rare instances, depending on the characteristics of any individual project and on the justification presented by the applicant in its application, a grant may be made for a period of up to 17 months. 4. Administrative Costs/Indirect Costs There is no administrative cost limitation for projects funded under this program. Indirect costs consistent with approved Indirect Cost Rate Agreements are allowable. Applicants should enclose a copy of the current approved rate agreement. However, it should be understood that indirect costs are part of, and not in addition to, the amount of funds awarded in the subject grant. 5. Program Beneficiaries Projects proposed for funding under this Announcement must result in direct benefits targeted toward low-income people as defined in the most recent Annual Update of Poverty Income Guidelines published by DHHS. Attachment A to this Announcement is an excerpt from the most recently published guidelines. Annual revisions of these guidelines are normally published in the Federal Register in February or early March of each year and are applicable to projects being implemented at the time of publication. Grantees will be required to apply the most recent guidelines throughout the project period. The Federal Register may be obtained from public libraries, Congressional offices, or by writing the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402. They also will be accessible on the OCS Electronic Bulletin Board. (See ``For Further Information Contact'' section at the beginning of this document.) No other government agency or privately defined poverty guidelines are applicable to the determination of low-income eligibility for this OCS program. 6. Number of Projects in Application An application may contain only one project and this project must address the basic criteria found in Part C. Applications which are not in compliance with these requirements will be ineligible for funding. 7. Multiple Submittal There is no limit to the number of applications that can be submitted as long as each application contains a proposal for a different project. [[Page 4306]] However, no applicant can receive more than one grant. 8. Sub-Contracting or Delegating Projects OCS will not fund any project where the role of the eligible applicant is primarily to serve as a conduit for funds to other organizations. Part C--Program Priority Areas 1. General Projects--FN The application should include a description of the target area and population to be served as well as a discussion of the nature and extent of the problem to be solved. The application must contain a detailed and specific work program that is both sound and feasible. Projects funded under this Announcement must produce permanent and measurable results that fulfill the purposes of this program as described above. The OCS grant funds, in combination with private and/ or other public resources, must be targeted to low-income individuals and communities. Applicants will certify in their submission that projects will only serve the low-income population as stipulated in the DHHS Poverty Income Guidelines (Attachment A). Failure to comply with the income guidelines may result in the application being ineligible for consideration for funding. If an applicant is proposing a project which will affect a property listed in or eligible for inclusion in the National Register of Historic Places, it must identify this property in the narrative and explain how it has complied with the provisions of Section 106 of the National Historic Preservation Act of 1966 as amended. If there is any question as to whether the property is listed in or eligible for inclusion in the National Register of Historic Places, applicant should consult with the State Historic Preservation Officer. The applicant should contact OCS early in the development of its application for instructions regarding compliance with the Act and data required to be submitted to the Department of Health and Human Services. In the case of projects proposed for funding which mobilize or improve the coordination of existing public and private food assistance resources, the guidelines governing those resources apply. However, in the case of projects providing direct assistance to beneficiaries through grants funded under this program, beneficiaries must fall within the official DHHS Poverty Income Guidelines as set forth in Attachment A. Applications which propose the use of grant funds for the development of any printed or visual materials must contain convincing evidence that these materials are not available from other sources. OCS will not provide funding for such items if justification is not sufficient. Approval of any films or visual presentations proposed by applicants approved for funding will be made part of the grant award. In cases where material outlays for equipment (audio and visual) are requested, specific evidence must be presented that there is a definite programmatic connection between the equipment (audio and visual) usage and the outreach requirements described in Part A.3.a of this Announcement. OCS is also interested in projects that address the needs of homeless families and welcomes project proposals which seek to develop innovative approaches to promote health, and nutritional awareness among low-income populations. 2. Set-Asides--SA In recognition of the special needs of Indians and Migrant and Seasonal Farmworkers, a set-aside will be established to afford priority consideration to proposals submitted by agencies serving these populations. Proposed Projects must meet the requirements of Part C.1. Applications which are not funded within this set-aside will also be considered competitively within the larger pool of eligible applicants. See Part D, Criteria II and III, for additional guidance on developing a work program. 3. Nationwide Programs--NA Projects funded must be nationwide in scope and must meet the requirements of Part C.1 (General Projects). No eligible organization may receive more than $300,000 in the aggregate for a nationwide program. Part D--Review Criteria Applications which pass the initial screening and pre-rating review (See Part F, Section 5) will be assessed and scored by reviewers. Each reviewer will give a numerical score for each application reviewed. These numerical scores will be supported by explanatory statements on a formal rating form describing major strengths and weaknesses under each applicable criterion published in the Announcement. The in-depth evaluation and review process will use the following criteria coupled with the specific requirements as described in Part F. When writing their Project Narrative applicants should respond to the review criteria using the same sequential order. (Note: The following review criteria reiterate the information requirements contained in Part B of this Announcement. These requirements are approved under OMB Control Number 0970-0062.) Criteria for Review and Evaluation of Applications Submitted Under This Program Announcement Criterion I: Analysis of Needs/Priorities (Maximum: 10 Points) (a) Target area and population to be served are adequately described (0-4 points). In addressing the above criterion, the applicant should include the following: The applicant should include a description of the target area and population to be served including specific details on any minority population(s) to be served. (b) Nature and extent of problem(s) and/or need(s) to be addressed are adequately described and documented (0-6 points). In addressing the above criterion, the applicant should include the following: Applicant should discuss the nature and extent of the problem(s) and/or need(s), including specific information on minority population(s). Criterion II: Adequacy of Work Program (Maximum: 25 Points) (a) Realistic quarterly time targets are set forth by which the various work tasks will be completed (0-10 points). (b) Activities are adequately described and appear reasonably likely to achieve results which will have a desired impact on the identified problems and/or needs (0-15 points). In addressing the above criterion, the applicant should include the following: The applicant should address the basic criteria and legislatively- mandated activities found in Part A.3.a and should include: (a) Project priorities and rationale for selecting them which relate to the specific nutritional problem(s) and/or need(s) of the target population which were identified under Criterion I; (b) Goals and objectives which speak to the(se) problem(s) and/or need(s); and (c) Project activities which if successfully carried out can be reasonably expected to result in the achievement of these goals and objectives. Criterion III: Significant and Beneficial Impact (Maximum 30 Points) (a) Applicant proposes to significantly improve or increase nutrition services to low-income people and such [[Page 4307]] improvements or increases are quantified. (0-15 points). (b) Project incorporates promotional health and social services activities for low-income people, along with nutritional services (0-5 points). (c) Project will significantly leverage or mobilize other community resources and such resources are detailed and quantified (0-5 points). (d) Proposal addresses (a) problem(s) which can be resolved by one- time OCS funding or demonstrates that non-Federal funding is available to continue the project without Federal support (0-5 points). In addressing the above criterion, the applicant must include: quantitative data for items (a), (b), and (c), and discuss how the beneficial impact relates to the relevant legislatively-mandated program activities identified in Part A.3.a. and the Problems and/or Needs described under Criterion I. Criterion IV: Coordination/Services Integration (Maximum 15 Points) (a) Proposal shows evidence of coordinated community-based planning in its development, including strategies in the Work Program to carry on activities in collaboration with other locally funded Federal programs (such as HHS health and social services and USDA Food and Consumer Service programs) in ways that will eliminate duplication and will, for example, 1) unite funding streams at the local level to increase program outreach and effectiveness, 2) facilitate access to other needed social services by coordinating and simplifying intake and eligibility certification processes for clients, or 3) bring project participants into direct interaction with holistic family development resources in the community where needed. (0-10 points) (b) Community Empowerment Consideration--Special consideration will be given to applicants who are located in areas which are characterized by poverty and other indicators of socio-economic distress such as a poverty rate of at least 20%, designation as an Empowerment Zone or Enterprise Community, high levels of unemployment, and high levels of incidences of violence, gang activity, crime, or drug use. Applicants should document that they were involved in the preparation and planned implementation of a comprehensive community-based strategic plan to achieve both economic and human development in an integrated manner. (0-5 points) If the applicant is receiving funds from the State for community food and nutrition activities, the applicant should address how the funds are being utilized, and how they will be coordinated with the proposed project to maximize the effectiveness of both. If State funds are being used in the project for which OCS funds are being requested, their usage should be specifically described. Criterion V: Organization Experience in Program Area and Staff Responsibilities (Maximum 15 Points) (a) Organizational experiences in program area (0-5 points). Documentation provided indicates that projects previously undertaken have been relevant and effective and have provided permanent benefits to the low-income population. Organizations which propose providing training and technical assistance have detailed competence in the specific program priority area and as a deliverer with expertise in the fields of training and technical assistance. If applicable, information provided by these applicants also addresses related achievements and competence of each cooperating or sponsoring organization. (b) Management History (0-5 points). Applicants must demonstrate their ability to implement sound and effective management practices and if they have been recipients of other Federal or other governmental grants, they must also document that they have consistently complied with financial and program progress reporting and audit requirements. Such documentation may be in the form of references to any available audit or progress reports and should be accompanied by a statement by a Certified or Licensed Public Accountant as to the sufficiency of the applicant's financial management system to protect adequately any Federal funds awarded under the application submitted. (c) Staffing skills, Resources and Responsibilities (0-5 points). The application adequately describes the experience and skills of the proposed project director showing that the individual is not only well qualified, but that his/her professional capabilities are relevant to the successful implementation of the project. If the key staff person has not yet been identified, the application contains a comprehensive position description which indicates that the responsibilities to be assigned to the project director are relevant to the successful implementation of the project. The application must indicate that the applicant has adequate facilities and resources (i.e. space and equipment) to successfully carry out the work plan. In addressing the above criterion, the applicant should include the following: The applicant must clearly show that sufficient time of the Project Director and other senior staff will be budgeted to assure timely implementation and oversight of the project and that the assigned responsibilities of the staff are appropriate to the tasks identified for the project. Criterion VI: Adequacy of Budget (Maximum: 5 Points) (a) Budget is adequate and administrative costs are appropriate in relation to the services proposed (0-5 points). Part E--Instructions for Completing Application Package (Approved by the OMB under Control Number 0970-0062) The standard forms attached to this Announcement shall be used when submitting applications for all funds under this Announcement. It is recommended that you reproduce single-sided copies of the SF- 424, SF-424A and SF-424B, and type your application on the copies. Please prepare your application in accordance with instructions provided on the forms as well as with the OCS specific instructions set forth below: 1. SF-424--Application for Federal Assistance Top of Page. Please enter the single priority area designation under which the application is being submitted. An application should be submitted under only one priority area. Item 1. For the purposes of this announcement, all projects are considered Applications; there are no Pre-Applications. Item 2. Date Submitted and Applicant Identifier--Date application is submitted to ACF and applicant's own internal control number, if applicable. Item 3. Date Received by State--N/A Item 4. Date Received by Federal Agency--Leave blank. Items 5 and 6. The legal name of the applicant must match that listed as corresponding to the Employer Identification Number. Where the applicant is a previous Department of Health and Human Services grantee, enter the Central Registry System Employee Identification Number (CRS/EIN) and the Payment Identifying Number, if one has been assigned, in the Block entitled Federal Identifier located at the top right hand corner of the form. Item 7. If the applicant is a non-profit corporation, enter N in the box and specify non-profit corporation in the space marked Other. Proof of non-profit [[Page 4308]] status, such as IRS certification, Articles of Incorporation, or By-laws, must be included as an appendix to the project narrative. Item 8. Type of Application--Please check ``new'' application. Item 9. Enter DHHS-ACF/OCS. Item 10. The Catalog of Federal Domestic Assistance number for the OCS program covered under this announcement is 93.571. The title is Community Services Block Grant Discretionary Awards--Community Food and Nutrition Program. Item 11. In addition to a brief descriptive title of the project, indicate the priority area for which funds are being requested. Use the following letter designations: FN--General Projects SA--Projects where Migrant and Seasonal Farmworker organizations and Indian Tribes or Indian organizations are applying specifically for set-aside funds described in Part B NP--Grants to organizations with nationwide programs Item 12. Areas Affected by Project--List only the largest unit or units affected, such as State, county or city. Item 13. Proposed Project--The ending date should be calculated based on a 12-month project period. Item 14. Congressional District of Applicant/Project--Enter the number of the Congressional District where the applicant's principal office is located and the number of the Congressional district(s) where the project will be located. Item 15a. For purposes of this Announcement, this amount should reflect the amount requested for the entire project period. Item 15b-e. These items should reflect both cash and third-party in-kind contributions for the total project period. Item 15f. N/A Item 15g. Enter the sum of Items 15a-15e. 2. SF-424A--``Budget Information-Non-Construction Programs'' See Instructions accompanying this page as well as the instructions set forth below: In completing these sections, the Federal Funds budget entries will relate to the requested OCS Community Food and Nutrition Program funds only, and Non-Federal will include mobilized funds from all other sources--applicants, State, and other. Federal funds other than those requested from the Community Food and Nutrition Program should be included in Non-Federal entries. Sections A and D of SF-424A must contain entries for both Federal (OCS) and non-Federal (mobilized funds). Section A--Budget Summary Line 1-4 Col. (a): Line 1--Enter OCS Community Food and Nutrition Program; Col. (b): Line 1--Enter 93.571. Col. (c) and (d): Not Applicable Col. (e)-(g): For each line 1-4, enter in columns (e), (f) and (g) the appropriate amounts needed to support the project for the entire project period. Line 5--Enter the figures from Line 1 for all columns completed, (e), (f), and (g). Section B--Budget Categories This section should contain entries for OCS funds only. For all projects, the first budget period of 12 months will be entered in Column #1. Allocability of costs is governed by applicable cost principles set forth in 45 CFR Parts 74 and 92. Budget estimates for administrative costs must be supported by adequate detail for the grants officer to perform a cost analysis and review. Adequately detailed calculations for each budget object class are those which reflect estimation methods, quantities, unit costs, salaries, and other similar quantitative detail sufficient for the calculation to be duplicated. For any additional object class categories included under the object class other identify the additional object class(es) and provide supporting calculations. Supporting narratives and justifications are required for each budget category, with emphasis on unique/special initiatives; large dollar amounts; local, regional, or other travel; new positions; major equipment purchases; and training programs. A detailed itemized budget with a separate budget justification for each major item should be included as indicated below: Line 6a--Personnel: Enter the total costs of salaries and wages. Justification Identify the project director. Specify by title or name the percentage of time allocated to the project, the individual annual salaries and the cost to the project (both Federal and non-Federal) of the organization's staff who will be working on the project. Line 6b--Fringe Benefits: Enter the total costs of fringe benefits unless treated as part of an approved indirect cost rate which is entered on line 6j. Justification Enter the total costs of fringe benefits, unless treated as part of an approved indirect cost rate. Line 6c--Travel: Enter total cost of all travel by employees of the project. Do not enter costs for consultant's travel. Justification Include the name(s) of traveler(s), total number of trips, destinations, length of stay, mileage rate, transportation costs and subsistence allowances. Line 6d--Equipment: Enter the total costs of all non-expendable personal property to be acquired by the project. ``Non-expendable personal property'', means tangible personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Justification Equipment to be purchased with Federal funds must be required to conduct the project, and the applicant organization or its subgrantees must not already have the equipment or a reasonable facsimile available to the project. Line 6e--Supplies: Enter the total costs of all tangible personal property (surplus) other than that included on line 6d. Line 6f--Contractual. Enter the total costs of all contracts, including (1) procurement contracts (except those which belong on other lines such as equipment, supplies, etc.) and (2) contracts with secondary recipient organizations including delegate agencies and specific project(s) or businesses to be financed by the applicant. Justification Attach a list of contractors, indicating the names of the organizations, the purposes of the contracts, the estimated dollar amounts, and selection process of the awards as part of the budget justification. Also provide back-up documentation identifying the name of contractor, purpose of contract, and major cost elements. Note: Whenever the applicant/grantee intends to delegate part of the program to another agency, the applicant/grantee must submit Sections A and B of this Form SF-424A, completed for each delegate agency by agency title, along with the required supporting information referenced in the applicable instructions. The total costs of all such agencies will be part of the amount shown on Line 6f. Provide draft Request for Proposal in accordance with 45 CFR Part 74, Appendix H. Free and open [[Page 4309]] competition is encouraged for any procurement activities planned using ACF grant funds, and is required for any procurement that exceeds $25,000. Line 6g--Construction: Not applicable. Line 6h--Other: Enter the total of all other costs. Such costs, where applicable, may include, but are not limited to, insurance, food, medical and dental costs (noncontractual), fees and travel paid directly to individual consultants, local transportation (all travel which does not require per diem is considered local travel), space and equipment rentals, printing and publication, computer use training costs including tuition and stipends, training service costs including wage payments to individuals and supportive service payments, and staff development costs. Line 6j--Indirect Charges: Enter the total amount of indirect costs. This line should be used only when the applicant currently has an indirect cost rate approved by the Department of Health and Human Services or other Federal agencies. If the applicant organization is in the process of initially developing or renegotiating a rate, it should immediately upon notification that an award will be made, develop a tentative indirect cost rate proposal based on its most recently completed fiscal year in accordance with the principles set forth in the pertinent DHHS Guide for Establishing Indirect Cost Rates, and submit it to the appropriate DHHS Regional Office. It should be noted that when an indirect cost rate is requested, those costs included in the indirect cost pool cannot be also budgeted or charged as direct costs to the grant. Indirect costs consistent with approved Indirect Cost Rate Agreements are allowable. Line 6k--Totals. Enter the total amounts of Lines 6i and 6j. Line 7--Program Income: Enter the estimated amount of income, if any, expected to be generated from this project. Separately show expected program income generated from OCS support and income generated from other mobilized funds. Do not add or subtract this amount from the budget total. Show the nature and source of income in the program narrative statement. Justification Describe the nature, source and anticipated use of program income in the Program Narrative Statement. Section C--Non-Federal Resources This section is to record the amounts of Non-Federal resources that will be used to support the project. Non-Federal resources mean other than OCS funds for which the applicant has received a commitment. Provide a brief explanation, on a separate sheet, showing the type of contribution, broken out by Object Class Category, (See Section B.6) and whether it is cash or third-party in-kind. The firm commitment of these required funds must be documented and submitted with the application in order to be given credit in the criterion. Except in unusual situations, this documentation must be in the form of letters of commitment or letters of intent from the organization(s)/individuals from which funds will be received. Line 8--Grant Program Col. (a): Enter the project title. Col. (b): Enter the amount of cash or donations to be made by the applicant. Col. (c): Enter the State contribution. Col. (d): Enter the amount of cash and third party in-kind contributions to be made from all other sources. Col. (e): Enter the total of columns (b), (c), and (d). Lines 9, 10, and 11 should be left blank. Line 12--Carry the total of each column of Line 8, (b) through (e). The amount in Column (e) should be equal to the amount on Section A, Line 5, Column (f). Justification Describe third party in-kind contributions, if included. Section D--Forecasted Cash Needs Line 13--Federal: Enter the amount of Federal (OCS) cash needed for this grant, by quarter, during the 12 month budget period. Line 14--Non-Federal: Enter the amount of cash from all other sources needed by quarter during the first year. Line 15--Totals: Enter the total of Lines 13 and 14. Section F--Other Budget Information Line 21--Direct Charges: Include narrative justification required under Section B for each object class category for the total project period. Line 22--Indirect Charges: Enter the type of HHS or other Federal agency approved indirect cost rate (provisional, predetermined, final or fixed) that will be in effect during the funding period, the estimated amount of the base to which the rate is applied and the total indirect expense. Also, enter the date the rate was approved, where applicable. Attach a copy of the approved rate agreement. Line 23--Provide any other explanations and continuation sheets required or deemed necessary to justify or explain the budget information. 3. SF-424B ``Assurances Non-Construction'' All applicants must sign and return the ``Assurances'' with the application. 4. Project Narrative Each narrative should include the following major Sections: a. Analysis of Need b. Project Design (Work Programs) c. Organizational Experience in Program Areas d. Management History e. Staffing and Resources f. Staff Responsibilities The project narrative must address the specific purposes mentioned in Part A of this Program Announcement. The narrative should provide information on how the application meets the evaluation criteria in part D of this Program Announcement. Part F--Application Procedures 1. Availability of Forms Applications for awards under this OCS program must be submitted on Standard Forms (SF) 424, 424A, and 424B. Part E and attachment B to this Program Announcement contain all the instructions and forms required for submittal of applications. The forms may be reproduced for use in submitting applications. Copies of the Federal Register containing this Announcement are available at most local libraries and Congressional District Offices for reproduction. They are also available for downloading from OCS' Electronic Bulletin Board. If copies are not available at these sources they may be obtained by writing or telephoning the office listed in the section entitled ``For Further Information'' at the beginning of this Announcement. 2. Application Submission a. Deadlines. Applications shall be considered as meeting the deadline if they are either: (1) Received on or before the deadline date at the Department of Health and Human Services, Administration for Children and Families, Division of Discretionary Grants, 370 L'Enfant Promenade, SW., 6th Floor, Washington, DC 20447, or (2) Sent on or before the deadline date and received by ACF in time for the independent review. Applicants are cautioned to request a legibly dated U.S. Postal Service postmark or to obtain a legibly dated receipt from a commercial carrier or U.S. Postal Service. Private Metered postmarks shall not be acceptable as proof of timely mailing. [[Page 4310]] b. Applications submitted by other means. Applications which are not submitted in accordance with the above criteria shall be considered as meeting the deadline only if they are physically received before the close of business on or before the deadline date. Hand delivered applications are accepted during the normal working hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, on or prior to the established closing date at: at the Administration for Children and Families, Division of Discretionary Grants, 6th Floor, ACF Guard Station, 901 D Street, SW., Washington, DC 20447. c. Late Applications. Applications which do not meet one of these criteria are considered late applications. The ACF Division of Discretionary Grants will notify each late applicant that its application will not be considered in this competition. d. Extension of Deadline. The ACF Office of Community Services may extend the deadline for all applicants because of acts of God such as floods, hurricanes, etc. or when there is a disruption of the mails. However, if the granting agency does not extend the deadline for all applicants, it may not waive or extend the deadline for any applicant. Applications once submitted are considered final and no additional materials will be accepted . One signed original application and four copies are required. Note: Applicants should note that the U.S. Postal Service does not uniformly provide a dated post mark. Before relying on this method, applicants should check with their local post office. In some instances packages presented for mailing after a pre-determined time are postmarked with the next day's date. In other cases, postmarks are not routinely placed on packages. Applicants are cautioned to verify that there is a date on the package, and that it list the correct date of mailing, before accepting a receipt. Private metered postmarks are not acceptable as proof of timely mailing. Applications which have a postmark later than the closing date, or which are hand-delivered after the closing date, will be returned to the sender without consideration in the competition. 3. Intergovernmental Review This program is covered under Executive Order 12372, Intergovernmental Review of Federal Programs, and 45 CFR Part 100, Intergovernmental Review of Department of Health and Human Services Programs and Activities. Under the Order, States may design their own processes for reviewing and commenting on proposed Federal assistance under covered programs. All States and Territories except Alabama, Alaska, Colorado, Connecticut, Hawaii, Idaho, Kansas, Louisiana, Minnesota, Montana, Nebraska, Oklahoma, Oregon, Pennsylvania, South Dakota, Virginia, Washington, American Samoa and Palau have elected to participate in the Executive Order process and have established Single Points of Contact (SPOCs). Applicants from these nineteen jurisdictions need take no action regarding E.O. 12372. Applicants for projects to be administered by Federally-recognized Indian Tribes are also exempt from the requirements of E.O. 12372. Applicants must submit any required material to the SPOCs as soon as possible so that the program office can obtain and review SPOC comments as part of the award process. It is imperative that the applicant submit all required materials, if any, to the SPOC and indicate the date of this submittal (or the date of contact if no submittal is required) on the Standard Form 424, item 16a. Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application deadline date to comment on proposed new or competing continuation awards. SPOCs are encouraged to eliminate the submission of routine endorsements as official recommendations. Additionally, SPOCs are requested to clearly differentiate between mere advisory comments and those official State process recommendations which may trigger the ``accommodate or explain'' rule. When comments are submitted directly to ACF, they should be addressed to: Department of Health and Human Services, Administration for Children and Families, Division of Discretionary Grants, 6th Floor, 370 L'Enfant Promenade, SW Washington, DC 20447. A list of the Single Points of Contact for each State and Territory is included as Attachment E of this Announcement. 4. Application Consideration Applications which meet the screening requirements in Section 5 below will be reviewed competitively. Such applications will be referred to reviewers for a numerical score and explanatory comments based solely on responsiveness to program guidelines and evaluation criteria published in this Announcement. Applications will be reviewed by persons outside of the OCS unit which would be directly responsible for programmatic management of the grant. The results of these reviews will assist the Director and OCS program staff in considering competing applications. Reviewers' scores will weigh heavily in funding decisions but will not be the only factors considered. Applications will generally be considered in order of the average scores assigned by reviewers. However, highly ranked applications are not guaranteed funding since the Director may also consider other factors deemed relevant including, but not limited to, the timely and proper completion of projects funded with OCS funds granted in the last five (5) years: comments of reviewers and government officials; staff evaluation and input; geographic distribution; previous program performance of applicants; compliance with grant terms under previous DHHS grants; audit reports; investigative reports; and applicant's progress in resolving any final audit disallowances on OCS or other Federal agency grants. OCS reserves the right to discuss applications with other Federal or non-Federal funding sources to ascertain the applicant's performance record. 5. Criteria for Screening Applications a. Initial Screening All applications that meet the published deadline for submission will be screened to determine completeness and conformity to the requirements of this Announcement. Only those applications meeting the following requirements will be reviewed and evaluated competitively. Others will be returned to the applicants with a notation that they were unacceptable. (1) The application must contain a completed and signed Standard Form SF-424. (2) The SF-424 must be signed by an official of the organization applying for the grant who has authority to obligate the organization legally. b. Pre-rating Review Applications which pass the initial screening will be forwarded to reviewers for analytical comment and scoring based on the criteria detailed in the Section below and the specific requirements contained in Part A of this Announcement. Prior to the programmatic review, these reviewers and/or OCS staff will verify that the applications comply with this program announcement in the following areas: (1) Eligibility: Applicant meets the eligibility requirements found in Part B. (2) Number of Projects: The application contains only one project. (3) Target Populations: The application clearly targets the specific outcomes and benefits of the project to low-income participants and beneficiaries as defined in the DHHS [[Page 4311]] Poverty Income Guidelines (Attachment A). (4) Grant Amount: The amount of funds requested does not exceed $50,000 (except for nationwide programs). (5) Program Focus: The application addresses the purposes described in Part A of this Announcement. c. Evaluation Criteria Applications which pass the initial screening and pre-rating review will be assessed and scored by reviewers. Each reviewer will give a numerical score for each application reviewed. These numerical scores will be supported by explanatory statements on a formal rating form describing major strengths and major weaknesses under each applicable criterion published in this Announcement. Part G--Contents of Application and Receipt Process (Approved by the OMB under Control Number 0970-0062) 1. Contents of Application Each application submission must include: A signed original and four additional copies of the application. Each copy of the application must contain in the order listed each of the following: a. Table of Contents with page numbers noted for each major section and subsection of the proposal and each section of the appendices. Each page in the application, including those in all appendices, must be numbered consecutively. b. ``A Project Abstract'' (a succinct description of the project in 200 words or less.) c. Standard Form 424. Application for Federal Assistance. The SF- 424 should be completed in accordance with instructions provided with the form, as well as OCS specific instructions set forth in Part E of this Announcement. The SF-424 must contain an original signature of the certifying representative of the applicant organization. Applicants must also be aware that the applicant's legal name as required in SF-424 (Item 5) must match that listed as corresponding to the Employer Identification Number (Item 6). d. Standard Form 424A, Budget Information. Pages 1 and 2 should be completed. e. Standard Form 424B, Assurances--Non-Construction Programs. Applicants requesting financial assistance for a non-construction project must file the Standard Form 424B, Assurances: ``Non- Construction Programs.'' Applicants must sign and return the Standard Form 424B with their applications. f. Restriction on Lobbying Activities--Applicants must provide a certification concerning Lobbying. Prior to receiving an award in excess of $100,000, applicants shall furnish an executed copy of the lobbying certification. Applicants must sign and return the certification with their applications. g. Disclosure of Lobbying Activities--SF-ILL: Fill out, sign and date form found at Attachment F, (required only if lobbying has actually taken place or is expected to take place in trying to obtain the grant for which the applicant is applying.) h. Project Narrative--(See Part E, Section 3.) i. Applicants must make the appropriate certification of their compliance with the Drug-Free Workplace Act of 1988. By signing and submitting the applications, applicants are providing the certification and need not mail back the certification with the applications. j. Applicants must make the appropriate certification that they are not presently debarred, suspended or otherwise ineligible for award. By signing and submitting the applications, applicants are providing the certification and need not mail back the certification with the applications. The total number of pages for the narrative portion of the application package must not exceed 30 pages in their entirety. Applications must be uniform in composition since OCS may find it necessary to duplicate them for review purposes. Therefore, applications must be submitted on 8\1/2\ x 11 inch paper only. They must not include colored, oversized or folded materials, organizational brochures, or other promotional materials, slides, films, clips, etc., in the proposal. Such materials will be discarded if included. Applications should be two-holed punched at the top center and fastened separately with a compressor slide paper fastener, such as an ACCO clip, or a binder clip. While applications must be comprehensive, OCS encourages conciseness and brevity in the presentation of materials and cautions the applicant to avoid unnecessary duplication of information. 2. Acknowledgement of Receipt An acknowledgement postcard will be mailed to all applicants with an identification number which will be noted on the acknowledgement. This number must be referred to in all subsequent communications with OCS concerning the application. If an acknowledgment is not received within three weeks after the deadline date, applicants must notify ACF by telephone (202) 401-9365. Applicant should also submit a mailing label for the acknowledgement card. Part H--Post Award Information and Reporting Requirements Following approval of the applications selected for funding, notice of project approval and authority to draw down project funds will be made in writing. The official award document is the Financial Assistance Award which provides the amount of Federal funds approved for use in the project, the budget period for which support is provided, and the terms and conditions of the award. In addition to the General Conditions and Special Conditions (where the latter are warranted) which will be applicable to grants, grantees will be subject to the provisions of 45 CFR Parts 74 (non-governmental) and 92 (governmental) along with OMB Circular 122 and 87. Grantees will be required to submit semi-annual progress and financial reports (SF-269) as well as a final progress and financial report. Grantees are subject to the audit requirements in 45 CFR Parts 74 and 92. Section 319 of Public Law 101-121, signed into law on October 23, 1989, imposes new prohibitions and requirements for disclosure and certification related to lobbying when applicant has engaged in lobbying activities or is expected to lobby in trying to obtain the grant. It provides limited exemptions for Indian tribes and tribal organizations. Current and prospective recipients (and their subtier contractors and/or grantees) are prohibited from using appropriated funds for lobbying Congress or any Federal agency in connection with the award of a contract, grant, cooperative agreement or loan. In addition, for each award action in excess of $100,000 (or $150,000 for loans) the law requires recipients and their subtier contractors and/or subgrantees (1) to certify that they have neither used nor will use any appropriated funds for payment to lobbyists, (2) to submit a declaration setting forth whether payments to lobbyists have been or will be made out of non-appropriated funds and, if so, the name, address, payment details, and purpose of any agreements with such lobbyists whom recipients or their subtier contractors or subgrantees will pay with the nonappropriated funds and (3) to file quarterly up- dates about the use of lobbyists if any event occurs that materially affects the accuracy of the information submitted by way of [[Page 4312]] declaration and certification. The law establishes civil penalties for noncompliance and is effective with respect to contracts, grants, cooperative agreements and loans entered into or made on or after December 23, 1989. See Attachment H for certification and disclosure forms to be submitted with the applications for this program. Attachment G indicates the regulations which apply to all applicants/grantees under the Discretionary Grants Program. Dated: January 13, 1995. Donald Sykes, Director, Office of Community Services. Attachment A.--1994 Poverty Income Guidelines for All States Except Alaska and Hawaii and the District of Columbia ------------------------------------------------------------------------ Poverty Size of family unit guideline ------------------------------------------------------------------------ 1............................................................ $7,360 2............................................................ 9,840 3............................................................ 12,320 4............................................................ 14,800 5............................................................ 17,280 6............................................................ 19,760 7............................................................ 22,240 8............................................................ 24,720 ------------------------------------------------------------------------ For family units with more than 8 members, add $2,480 for each additional member. Poverty Income Guidelines for Alaska ------------------------------------------------------------------------ Poverty Size of family unit Guideline ------------------------------------------------------------------------ 1............................................................ $9,200 2............................................................ 12,300 3............................................................ 15,400 4............................................................ 18,500 5............................................................ 21,600 6............................................................ 24,700 7............................................................ 27,800 8............................................................ 30,900 ------------------------------------------------------------------------ For family units with more than 8 members, add $3,100 for each additional member. Poverty Income Guidelines for Hawaii ------------------------------------------------------------------------ Poverty Size of family unit guideline ------------------------------------------------------------------------ 1............................................................ $8,470 2............................................................ 11,320 3............................................................ 14,170 4............................................................ 17,020 5............................................................ 19,870 6............................................................ 22,720 7............................................................ 25,570 8............................................................ 28,420 ------------------------------------------------------------------------ For family units with more than 8 members, add $2,850 for each additional member. (The same increment applies to smaller family sizes also, as can be seen in the figures above.) BILLING CODE 4184-01-P [[Page 4313]] [GRAPHIC][TIFF OMITTED]TN20JA95.000 BILLING CODE 4184-01-C [[Page 4314]] Instructions for the SF 424 This is a standard form used by applicants as a required facesheet for preapplications and applications submitted for Federal assistance. It will be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in response to Executive Order 12372 and have selected the program to be included in their process, have been given an opportunity to review the applicant's submission. Item and Entry 1. Self-explanatory. 2. Date application submitted to Federal agency (or State if applicable) & applicant's control number (if applicable). 3. State use only (if applicable). 4. If this application is to continue or revise an existing award, enter present Federal identifier number. If for a new project, leave blank. 5. Legal name of applicant, name of primary organizational unit which will undertake the assistance activity, complete address of the applicant, and name and telephone number of the person to contact on matters related to this application. 6. Enter Employer Identification Number (EIN) as assigned by the Internal Revenue Service. 7. Enter the appropriate letter in the space provided. 8. Check appropriate box and enter appropriate letter(s) in the space(s) provided: --``New'' means a new assistance award. --``Continuation'' means an extension for an additional funding/ budget period for a project with a projected completion date. --``Revision'' means any change in the Federal Government's financial obligation or contingent liability from an existing obligation. 9. Name of Federal agency from which assistance is being requested with this application. 10. Use the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested. 11. Enter a brief descriptive title of the project. If more than one program is involved, you should append an explanation on a separate sheet. If appropriate (e.g., construction or real property projects), attach a map showing project location. For preapplication, use a separate sheet to provide a summary description of this project. 12. List only the largest political entities affected (e.g., State, counties, cities). 13. Self-explanatory. 14. List the applicant's Congressional District and any District(s) affected by the program or project. 15. Amount requested or to be contributed during the first funding/budget period by each contributor. Value of in-kind contributions should be included on appropriate lines as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses. If both basic and supplemental amounts are included, show breakdown on an attached sheet. For multiple program funding, use totals and show breakdown using same categories as item 15. 16. Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. 17. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of debt include delinquent audit disallowances, loans and taxes. 18. To be signed by the authorized representative of the applicant. A copy of the governing body's authorization for you to sign this application as official representative must be on file in the applicant's office. (Certain Federal agencies may require that this authorization be submitted as part of the application.) BILLING CODE 4184-01-P [[Page 4315]] [GRAPHIC][TIFF OMITTED]TN20JA95.001 [[Page 4316]] [GRAPHIC][TIFF OMITTED]TN20JA95.002 BILLING CODE 4184-01-C [[Page 4317]] Instructions for the SF-424A General Instructions This form is designed so that application can be made for funds from one or more grant programs. In preparing the budget, adhere to any existing Federal grantor agency guidelines which prescribe how and whether budgeted amounts should be separately shown for different functions or activities within the program. For some programs, grantor agencies may require budgets to be separately shown by function or activity. For other programs, grantor agencies may require a breakdown by function or activity. Sections A, B, C, and D should include budget estimates for the whole project except when applying for assistance which requires Federal authorization in annual or other funding period increments. In the latter case, Sections A, B, C, and D should provide the budget for the first budget period (usually a year) and Section E should present the need for Federal assistance in the subsequent budget periods. All applications should contain a breakdown by the object class categories shown in Lines a-k of Section B. Section A. Budget Summary Lines 1-4, Columns (a) and (b) For applications pertaining to a single Federal grant program (Federal Domestic Assistance Catalog number) and not requiring a functional or activity breakdown, enter on Line 1 under Column (a) the catalog program title and the catalog number in Column (b). For applications pertaining to a single program requiring budget amounts by multiple functions or activities, enter the name of each activity or function on each line in Column (a), and enter the catalog number in Column (b). For applications pertaining to multiple programs where none of the programs require a breakdown by function or activity, enter the catalog program title on each line in Column (a) and the respective catalog number on each line in Column (b). For applications pertaining to multiple programs where one or more programs require a breakdown by function or activity, prepare a separate sheet for each program requiring the breakdown. Additional sheets should be used when one form does not provide adequate space for all breakdown of data required. However, when more than one sheet is used, the first page should provide the summary totals by programs. Lines 1-4, Columns (c) Through (g.) For new applications, leave Columns (c) and (d) blank. For each line entry in Columns (a) and (b), enter in Columns (e), (f), and (g) the appropriate amounts of funds needed to support the project for the first funding period (usually a year). For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the Federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and (f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of amounts in Columns (e) and (f). For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of Federal funds and enter in Column (f) the amount of the increase or decrease of non-Federal funds. In Column (g) enter the new total budgeted amount (Federal and non-Federal) which includes the total previous authorized budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (g) should not equal the sum of amounts in Columns (e) and (f). Line 5--Show the totals for all columns used. Section B. Budget Categories In the column headings (1) through (4), enter the titles of the same programs, functions, and activities shown on Lines 1-4, Column (a), Section A. When additional sheets are prepared for Section A, provide similar column headings on each sheet. For each program, function or activity, fill in the total requirements for funds (both Federal and non-Federal) by object class categories. Lines 6a-i--Show the totals of Lines 6a to 6h in each column. Line 6j--Show the amount of indirect cost. Line 6k--Enter the total of amounts on Lines 6i and 6j. For all applications for new grants and continuation grants the total amount in column (5), Line 6k, should be the same as the total amount shown in Section A, Column (g), Line 5. For supplemental grants and changes to grants, the total amount of the increase or decrease as shown in Columns (1)-(4), Line 6k should be the same as the sum of the amounts in Section A, Columns (e) and (f) on Line 5. Line 7--Enter the estimated amount of income, if any, expected to be generated from this project. Do not add or subtract this amount from the total project amount. Show under the program narrative statement the nature and source of income. The estimated amount of program income may be considered by the federal grantor agency in determining the total amount of the grant. Section C. Non-Federal-Resources Lines 8-11--Enter amounts of non-Federal resources that will be used on the grant. If in-kind contributions are included, provide a brief explanation on a separate sheet. Column (a)--Enter the program titles identical to Column (a), Section A. A breakdown by function or activity is not necessary. Column (b)--Enter the contribution to be made by the applicant. Column (c)--Enter the amount of the State's cash and in-kind contribution if the applicant is not a State or State agency. Applicants which are a State or State agencies should leave this column blank. Column (d)--Enter the amount of cash and in-kind contributions to be made from all other sources. Column (e)--Enter total of Columns (b), (c), and (d). Line 12--Enter the total for each Columns (b)-(e). The amount in Column (e) should be equal to the amount on Line 5, Column (f), Section A. Section D. Forecasted Cash Needs Line 13--Enter the amount of cash needed by quarter from the grantor agency during the first year. Line 14--Enter the amount of cash from all other sources needed by quarter during the first year. Line 15--Enter the totals of amounts on Lines 13 and 14. Section E. Budget Estimates of Federal Funds Needed for Balance of the Project Lines 16-19--Enter in Column (a) the same grant program titles shown in Column (a), Section A. A breakdown by function or activity is not necessary. For new applications and continuation grant applications, enter in the proper columns amounts of Federal funds which will be needed to complete the program or project over the succeeding funding periods (usually in years). This section need not be completed for revisions (amendments, changes, or supplements) to funds for the current year of existing grants. If more than four lines are needed to list the program titles, submit additional schedules as necessary. Line 20--Enter the total for each of the Columns (b)-(e). When additional schedules are prepared for this Section, annotate accordingly and show the overall totals on this line. Section F. Other Budget Information Line 21--Use this space to explain amounts for individual direct object-class cost categories that may appear to be out of the ordinary or to explain the details as required by the Federal grantor agency. Line 22--Enter the type of indirect rate (provisional, predetermined, final or fixed) that will be in effect during the funding period, the estimated amount of the base to which the rate is applied, and the total indirect expense. Line 23--Provide any other explanations or comments deemed necessary. Assurances--Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the award; and will [[Page 4318]] establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Secs. 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Secs. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Sec. 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Secs. 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Secs. 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. Sec. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchases. 8. Will comply with the provisions of the Hatch Act (5 U.S.C. Secs. 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. Secs. 276a to 276a-7), the Copeland Act (40 U.S.C. Sec. 276c and 18 U.S.C. Secs. 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Secs. 327-333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Secs. 1451 et seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. Sec. 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Secs. 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Secs. 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. ---------------------------------------------------------------------- Signature of authorized certifying official ---------------------------------------------------------------------- Title ---------------------------------------------------------------------- Applicant organization ---------------------------------------------------------------------- Date Submitted BILLING CODE 4184-01-P [[Page 4319]] [GRAPHIC][TIFF OMITTED]TN20JA95.003 [[Page 4320]] [GRAPHIC][TIFF OMITTED]TN20JA95.004 BILLING CODE 4184-01-C [[Page 4321]] Attachment D Certification Regarding Debarment, Suspension, and Other Responsibility Matters--Primary Covered Transactions By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; (b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) have not within a 3-year period preceding this application/ proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with the Department of Health and Human Services (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled ``Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion--Lower Tier Covered Transaction.'' provided below with modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions (To Be Supplied to Lower Tier Participants) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled ``certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion--Lower Tier Covered Transactions.'' without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Attachment E Executive Order 12372--State Single Points of Contact Arizona Mrs. Janice Dunn, Attn: Arizona State Clearinghouse, 3800 N. Central Avenue, 14th Floor, Phoenix, Arizona 85012, Telephone (602) 280-1315 Arkansas Ms. Tracie L. Copeland, Manager, State Clearinghouse, Office of Intergovernmental Service, Department of Finance and Administration, P.O. Box 3278, Little Rock, Arkansas 72203, Telephone (501) 682-1074 California Mr. Glenn Stober, Grants Coordinator, Office of Planning and Research, 1400 Tenth Street, Sacramento, California 95814, Telephone (916) 323-7480 Delaware Ms. Francine Booth, State Single Point of Contact, Executive Department, Thomas Collins Building, Dover, Delaware 19903, Telephone (302) 736-3326 District of Columbia Mr. Rodney T. Hallman, State Single Point of Contact, Office of Grants Mgmt and Development, 717 14th Street N.W., Suite 500, Washington, D.C. 20005, Telephone (202) 727-6551 Florida Florida State Clearinghouse, Intergovernmental Affairs Policy Unit, Executive Office of the Governor, Office of Planning and Budgeting, The Capitol, Tallahassee, Florida 32399-0001, Telephone (904) 488- 8114 Georgia Mr. Charles H. Badger, Administrator, Georgia State Clearinghouse, 254 Washington Street, S.W., Room 534A, Atlanta, Georgia 30334, Telephone (404) 656-3855 Illinois Mr. Steve Klokkenga, State Single Point of Contact, Office of the Governor, 107 Stratton Building, Springfield, Illinois 62706, Telephone (217) 782-1671 Indiana Ms. Jean S. Blackwell, Budget Director, State Budget Agency, 212 State House, Indianapolis, Indiana 46204, Telephone (317) 232-5610 Iowa Mr. Steven R. McCann, Division of Community Progress, Iowa Department of Economic Development, 200 East Grand Avenue, Des Moines, Iowa 50309, Telephone (515) 281-3725 Kentucky Mr. Ronald W. Cook, Office of the Governor, Department of Local Government, 1024 Capitol Center Drive, Frankfort, Kentucky 40601, Telephone (502) 564-2382 Maine Ms. Joyce Benson, State Planning Office, State House Station #38, Augusta, Maine 04333, Telephone (207) 289-3261 Maryland Ms. Mary Abrams, Chief, Maryland State Clearinghouse, Department of State Planning, 301 West Preston Street, Baltimore, Maryland 21201- 2365, Telephone (301) 225-4490 Massachusetts Ms. Karen Arone, State Clearinghouse, Executive Office of Communities and Development, 100 Cambridge Street, Room 1803, Boston, Massachusetts 02202, Telephone (617) 727-7001 Michigan Mr. Richard S. Pastula, Director, Michigan Department of Commerce, Lansing, Michigan 48909, Telephone (517) 373-7356 Mississippi Ms. Cathy Mallette, Clearinghouse Officer, Office of Federal Grant Management and Reporting, 301 West Pearl Street, Jackson, Mississippi 39203, Telephone (601) 949-2174 Missouri Ms. Lois Pohl, Federal Assistance Clearinghouse, Office of Administration, P.O. Box 809, Room 430, Truman Building, Jefferson City, Missouri 65102, Telephone (314) 751-4834 Nevada Department of Administration, State Clearinghouse, Capitol Complex, Carson City, Nevada 89710, Telephone (702) 687-4065, Attn: Mr. Ron Sparks, Clearinghouse Coordinator New Hampshire Mr. Jeffrey H. Taylor, Director, New Hampshire Office of State Planning, Attn: Intergovernmental Review Process/James E. Bieber, 2\1/2\ Beacon Street, Concord, New Hampshire 03301, Telephone (603) 271-2155 New Jersey Mr. Gregory W. Adkins, Acting Director, Division of Community Resources, New Jersey Department of Community Affairs, Trenton, New Jersey 08625-0803, Telephone (609) 292-6613 Please direct correspondence and questions to: Andrew J. Jaskolka, State Review Process, Division of Community Resources, CN 814, Room 609, Trenton, New Jersey 08625-0803, Telephone (609) 292-9025 [[Page 4322]] New Mexico Mr. George Elliott, Deputy Director, State Budget Division, Room 190, Bataan Memorial Building, Santa Fe, New Mexico 87503, Telephone (505) 827-3640, Fax (505) 827-3006 New York New York State Clearinghouse, Division of the Budget, State Capitol, Albany, New York 12224, Telephone (518) 474-1605 North Carolina Mrs. Chrys Baggett, Director, Office of the Secretary of Admin., N.C. State Clearinghouse, 116 W. Jones Street, Raleigh, North Carolina 27603-8003, Telephone (919) 733-7232 North Dakota North Dakota Single Point of Contact, Office of Intergovernmental Assistance, Office of Management and Budget, 600 East Boulevard Avenue, Bismarck, North Dakota 58505-0170, Telephone (701) 224-2094 Ohio Mr. Larry Weaver, State Single Point of Contact, State/Federal Funds Coordinator, State Clearinghouse, Office of Budget and Management, 30 East Broad Street, 34th Floor, Columbus, Ohio 43266-0411, Telephone (614) 466-0698 Rhode Island Mr. Daniel W. Varin, Associate Director, Statewide Planning Program, Department of Administration, Division of Planning, 265 Melrose Street, Providence, Rhode Island 02907, Telephone (401) 277-2656 Please direct correspondence and questions to: Review Coordinator, Office of Strategic Planning South Carolina Omeagie Burgees, State Single Point of Contact, Grant Services, Office of the Governor, 1205 Pendleton Street, Room 477, Columbia, South Carolina 29201, Telephone (803) 734-0494 Tennessee Mr. Charles Brown, State Single Point of Contact, State Planning Office, 500 Charlotte Avenue, 309 John Sevier Building, Nashville, Tennessee 37219, Telephone (615) 741-1676 Texas Mr. Thomas Adams, Governor's Office of Budget and Planning, P.O. Box 12428, Austin, Texas 78711, Telephone (512) 463-1778 Utah Utah State Clearinghouse, Office of Planning and Budget, ATTN: Ms. Carolyn Wright, Room 116 State Capitol, Salt Lake City, Utah 84114, Telephone (801) 538-1535 Vermont Mr. Bernard D. Johnson, Assistant Director, Office of Policy Research & Coordination, Pavilion Office Building, 109 State Street, 109 State Street, Montpelier, Vermont 05602, Telephone (802) 828- 3326 West Virginia Mr. Fred Cutlip, Director, Community Development Division, West Virginia Development Office, Building #6, Room 553, Charleston, West Virginia 25305, Telephone (304) 348-4010 Wisconsin Mr. William C. Carey, Federal/State Relations Office, Wisconsin Department of Administration, 101 South Webster Street, P.O. Box 7864, Milwaukee, Wisconsin 53707, Telephone (608) 266-0267 Wyoming Ms. Sheryl Jeffries, State Single Point of Contact, Herachler Building, 4th Floor, East Wing, Cheyenne, Wyoming 82002, Telephone (307) 777-7574 Guam Mr. Michael J. Reidy, Director, Bureau of Budget and Management Research, Office of the Governor, P.O. Box 2950, Agana, Guam 96910, Telephone (671) 472-2285 Northern Mariana Islands State Single Point of Contact, Planning and Budget Office, Office of the Governor, Saipan, CM, Northern Mariana Islands 96950 Puerto Rico Norma Burgos/Jose E. Caro, Chairman/Director, Puerto Rico Planning Board, Minillas Government Center, P.O. Box 41119, San Juan, Puerto Rico 00940-9985, Telephone (809) 727-4444 Virgin Islands Jose L. George, Director, Office of Management and Budget, No. 41 Norregade Emancipation Garden Station, Second Floor, Saint Thomas, Virgin Islands 00802 Please direct correspondence to: Ms. Linda Clarke, Telephone (809) 774-0750 Attachment F--Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, ``Disclosure Form to Report Lobbying,'' in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. State for Loan Guarantee and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL ``Disclosure Form to Report Lobbying,'' in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. ---------------------------------------------------------------------- Signature ---------------------------------------------------------------------- Title ---------------------------------------------------------------------- Organization ---------------------------------------------------------------------- Date BILLING CODE 4184-01-P [[Page 4323]] [GRAPHIC][TIFF OMITTED]TN20JA95.005 BILLING CODE 4184-01-C [[Page 4324]] Attachment G--DHHS Regulations Applying to All Applicants/Grantees Under the Community Food and Nutrition Program Title 45 of the Code of Federal Regulations: Part 16--Department of Grant Appeals Process Part 74--Administration of Grants (non-governmental) Part 74--Administration of Grants (state and local governments and Indian Tribal affiliates): Sections 74.62(a) Non--Federal Audits 74.173 Hospitals 74.174(b) Other Nonprofit Organizations 74.304 Final Decisions in Disputes 74.710 Real Property, Equipment and Supplies 74.715 General Program Income Part 75--Informal Grant Appeal Procedures Part 76--Debarment and Suspension from Eligibility for Financial Assistance Subpart F--Drug Free Workplace Requirements Part 80--Non-Discrimination Under Programs Receiving Federal Assistance through the Department of Health and Human Services Effectuation of Title VI of the Civil Rights Act of 1964 Part 81--Practice and Procedures for Hearings Under Part 80 of this Title Part 83--Non-discrimination on the basis of sex in the admission of individuals to training programs Part 84--Non-discrimination on the Basis of Handicap in Programs Part 91--Non-discrimination on the Basis of Age in Health and Human Services Programs or Activities Receiving Federal Financial Assistance Part 92--Uniform Administrative Requirements for Grants and Cooperative Agreements to States and Local Governments (Federal Register, March 11, 1988) Part 93--New Restrictions on Lobbying Part 100--Intergovernmental Review of Department of Health and Human Services Programs and Activities Attachment H [Optional Checklist (for use of applicant only) to verify contents of application] ---------------------------------------------------------------------------------------------------------------- Check ---------------------------------------------------------------------------------------------------------------- A. Application contains: 1. Table of Contents.......................................................................... [ ] 2. A Project Abstract (no more than 200 words)................................................ [ ] 3. Completed SF 424, Application for Federal Assistance....................................... [ ] 4. Completed SF 424A, Budget Information--Non-construction Programs........................... [ ] 5. Signed SF 424B, Assurances--Non-Construction Programs...................................... [ ] 6. A project narrative with the following components: a. Analysis of need....................................................................... [ ] b. Project design......................................................................... [ ] c. Organizational experience in program................................................... [ ] d. Management history..................................................................... [ ] e. Staffing and resources (resume or job description)..................................... [ ] f. Staff responsibilities................................................................. [ ] 7. Relevant portions of the organization's by-laws and articles of incorporation confirming eligibility.................................................................................. [ ] 8. A signed copy of Certification Regarding the Anti-Lobbying Provision....................... [ ] 9. A completed Disclosures of Lobbying Activities form, if appropriate........................ [ ] 10. A self-addressed mailing label which can be affixed to a postcard to acknowledge receipt of application............................................................................... [ ] B. Application does not exceed a total of 30 pages................................................ [ ] C. Application includes one original and four copies, printed on white 8\1/2\ by 11 inch paper.... [ ] D. Applicant is aware that the signing and submitting the application for funds under the CFN Program, it is certifying that it has read and understood the Federal Guidelines concerning a drug-free workplace and the debarment regulations set forth in attachments E and F respectively.. [ ] ---------------------------------------------------------------------------------------------------------------- [FR Doc. 95-1364 Filed 1-19-95; 8:45 am] BILLING CODE 4184-01-P