[Federal Register Volume 60, Number 120 (Thursday, June 22, 1995)]
[Notices]
[Pages 32511-32513]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-15243]
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DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; Notice to Amend a Record System.
AGENCY: Office of the Secretary, DOD.
ACTION: Notice to amend a record system.
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SUMMARY: The Office of the Secretary of Defense proposes to amend a
system of records notices in its inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on July 24, 1995, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to Chief, Records Management and Privacy Act
Branch, Washington Headquarter Services, Correspondence and Directives,
Directives and Records Division, 1155 Defense Pentagon, Washington, DC
20301091155.
FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695090970 or
DSN 225090970.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed amendments are not within the purview of subsection
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require
the submission of a new or altered system report for each system. The
specific changes to the record systems being amended are set forth
below followed by the notice, as amended, published in its entirety.
Dated: June 12, 1995.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P28
OSD Clearance File (February 22, 1993, 58 FR 10274).
Delete entry and replace with 'Personnel Security Operations File'.
Delete entry and replace with `Directorate for Personnel and
Security, Washington Headquarters Services, Department of Defense,
Personnel Security Operations Division, 1155 Defense Pentagon, Room
3B347, Washington, DC 20301091155.
Delete and replace entry with, 'Civilian employees of, and military
members assigned to, the Office of the Secretary of Defense, its
components and supported organizations including the United States
Court of Appeals for the Armed Forces, the Advanced Research Projects
Agency, the Ballistic Missile Defense Organization, the American Forces
Information Service, the Defense Legal Services Agency, the Defense
Security Assistance Agency, the Defense Technology Security
Administration, the Defense Medical Program Activity, the Defense POW/
MIA Office, and certain personnel selected for assignment to the United
States Mission to NATO. [[Page 32512]]
Experts and consultants serving with or without compensation.
Certain employees of the Congressional Budget Office and the U.S.
Capitol Police.
Staff of Congressional committees and personnel office staff who
require access to classified DoD information or material.
Employees of other agencies detailed to the Office of the Secretary
of Defense.
Members and staff of DoD commissions and certain Presidential
commissions.
Very important people selected to attend orientation conferences.
Defense contractors requiring access to special programs.
Unsalaried students working as interns in supported organizations.'
Delete entry and replace with 'National Agency Checks conducted by
the Directorate for Personnel and Security, Washington Headquarters
Services; the Individual's Certificate of Security Clearance; security
briefing and debriefing statements; security violations and other files
pertinent to the security clearance or access status of an individual'
Delete entry and replace with `5 U.S.C. 301 and Executive Order
12356, Executive Order 10450, Executive Order 9397.'
Delete entry and replace with `To be used by officials of the
Personnel Security Operations Division, Directorate for Personnel and
Security, Washington Headquarters Services, to maintain security
clearance and authorized access information.'
* * * * *
Delete entry and replace with `Active personnel security files
maintained alphabetically by last name of subject, or by Social
Security Number. Inactive personnel security files serially numbered
and indexed alphabetically'
Delete entry and replace with `Files are maintained under the
direct control of office personnel during duty hours. Office is locked
and alarmed during non-duty hours. Computer media is stored in
controlled areas. Computer terminal access is controlled by user
passwords that are periodically changed.'
Delete entry and replace with 'Personnel security clearance files
are maintained until notification of death, separation, or transfer of
the individual, placed in inactive status, and destroyed after 3
years.'
Delete entry and replace with 'Applications and related forms from
the individual; background investigations and summaries of information
from background investigations; employment suitability related
information; and forms and correspondence relating to the security
clearance and access of the individual.'
* * * * *
DWHS P28
Personnel Security Operations File.
Directorate for Personnel and Security, Washington Headquarters
Services, Department of Defense, Personnel Security Operations
Division, 1155 Defense Pentagon, Room 3B347, Washington, DC 20301091155
Civilian employees of, and military members assigned to, the Office
of the Secretary of Defense, its components and supported organizations
including the United States Court of Appeals for the Armed Forces, the
Advanced Research Projects Agency, the Ballistic Missile Defense
Organization, the American Forces Information Service, the Defense
Legal Services Agency, the Defense Security Assistance Agency, the
Defense Technology Security Administration, the Defense Medical Program
Activity, the Defense POW/MIA Office, and certain personnel selected
for assignment to the United States Mission to NATO.
Experts and consultants serving with or without compensation.
Certain employees of the Congressional Budget Office and the U.S.
Capitol Police.
Staff of Congressional committees and personnel office staff who
require access to classified DoD information or material.
Employees of other agencies detailed to the Office of the Secretary
of Defense.
Members and staff of DoD commissions and certain Presidential
commissions.
Very important people selected to attend orientation conferences.
Defense contractors requiring access to special programs.
Unsalaried students working as interns in supported organizations.
National Agency Checks conducted by the Directorate for Personnel
and Security, Washington Headquarters Services; the Individual's
Certificate of Security Clearance; security briefing and debriefing
statements; security violations and other files pertinent to the
security clearance or access status of an individual.
5 U.S.C. 301 and Executive Order 12356, Executive Order 10450,
Executive Order 9397.
To be used by officials of the Personnel Security Operations
Division, Directorate for Personnel and Security, Washington
Headquarters Services, to maintain security clearance and authorized
access information.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of OSD's
compilation of systems of records notices apply to this system.
Hard copy files are maintained in a secured area, and computer
files are stored on magnetic tape and disk.
Active personnel security files maintained alphabetically by last
name of subject, or by Social Security Number. Inactive personnel
security files serially numbered and indexed alphabetically.
Files are maintained under the direct control of office personnel
during duty hours. Office is locked and alarmed during non-duty hours.
Computer media is stored in controlled areas. Computer terminal access
is controlled by user passwords that are periodically changed.
Personnel security clearance files are maintained until
notification of death, separation, or transfer of the individual,
placed in inactive status, and destroyed after 3 years. [[Page 32513]]
Director for Personnel and Security, Washington Headquarters
Services, Department of Defense, Room 3B347, 1155 Defense Pentagon,
Washington, DC 20301091155.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director for Personnel and Security, Washington Headquarters
Services, Department of Defense, Room 3B347, 1155 Defense Pentagon,
Washington, DC 20301091155
Individuals seeking to access information about themselves
contained in this system should address written inquiries to the
Director for Personnel and Security, Washington Headquarters Services,
Department of Defense, Room 3B347, 1155 Defense Pentagon, Washington,
DC 20301091155
The OSD's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Applications and related forms from the individual; background
investigations and summaries of information from background
investigations; employment suitability related information; and forms
and correspondence relating to the security clearance and access of the
individual.
Parts of this system may be exempt from certain provisions of 5
U.S.C. 552a(k)(5), as applicable.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),
(c) and (e) and published in 32 CFR part 311. For additional
information contact the system manager.
[FR Doc. 95-15243 Filed 6-21-95; 8:45 am]
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