[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56859-56865]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-111109]
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United States Mint
Treasury/U.S. Mint .001
Cash Receivable Accounting Information System -- Treasury/United
States Mint.
United States Mint, Judiciary Square Building, 633 3rd Street, NW,
Washington, DC 20220; United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106; United States Mint, 320 West Colfax
Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San
Francisco, CA 94102; United States Mint, West Point, NY 10996; United
States Bullion Depository, Fort Knox, KY 40121.
Employees and former employees of the United States Mint and the
general public who have: (a) Served on jury duty when employed by the
United States Mint; (b) Paid for lost Government property belonging to
the Mint; (c) Purchased numismatic items from Mint sales outlets; and
(d) Have obtained travel advances.
(1) Receivables due from Mint employees, former employees and
general public for lost Government property, salary overpayments, and
cash sales of over-the-counter numismatic items; and (2) Receivables
due from Mint employees and former employees who have outstanding
travel advances.
5 U.S.C. 5537 and 31 U.S.C. 5111 (a)(3).
These records and information in the records may be used to
disclose information to: (1) Accounting offices, managers, supervisors
and government officials pertaining to cash receivables and debts owed
the Government; (2) appropriate Federal, state, local, or foreign
agencies responsible for investigating or prosecuting the violations
of, or for enforcing or implementing, a statute, rule, regulation,
order, or license; (3) a Federal, state, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an employee, or issuance of a security clearance, license,
contract, grant, or other benefit; (4) a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
court-ordered subpoena, or in connection with criminal law proceedings;
(5) foreign governments in accordance with formal or informal
international agreements; (6) a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains; (7) the news media in accordance with guidelines contained in
28 CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings; (8) unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114; (9) third parties during the course of an investigation
to the extent necessary to obtain information pertinent to the
investigation.
Paper documents.
Name or number substitute.
Storage in filing cabinets with access by authorized accounting
personnel.
General records control schedule, GAO rules and regulations,
United States Mint Records Control Schedule. Records are destroyed in
accordance with National Archives and Records Administration
regulations.
Chief Financial Officer, United States Mint, Judiciary Square
Building, 633 3rd Street, NW, Washington, DC 20220; Financial Manager,
United States Mint, 151 North Independence Mall East, Philadelphia, PA
19106; Financial Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204; Financial Manager, United States Mint, 155 Hermann
Street, San Francisco, CA 94102; Chief, Accounting Division, United
States Mint, West Point, NY 10996; Administrative Officer, United
States Bullion Depository, Fort Knox, KY 40121.
Refer to System manager(s) and address. An employee or former
employee is required to show an identification such as: (a) Employee
identification; (b) Driver's license; (c) Other means of
identification, including social security number and date of birth.
For information on procedures for gaining access to and contesting
records, individuals may contact the following official: Chief,
Executive Secretariat, United States Mint, Judiciary Square Building,
Room 715, 633 3rd Street, NW, Washington, DC 20220.
Refer to ``Record access procedures.''
U.S. Mint employees and appropriate agency officials.
[[Page 56860]]
None.
Treasury/U.S. Mint .002
Current Employee Security Identification Record -- Treasury/United
States Mint.
United States Mint, Judiciary Square Building, 633 3rd Street, NW,
Washington, DC 20220; United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106; United States Mint, 320 West Colfax
Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San
Francisco, CA 94102; United States Mint, West Point, NY 10996; United
States Bullion Depository, Fort Knox, KY 40121.
Current United States Mint employees.
Security information system is used to verify proper admittance to
restricted areas within the Mint facilities. The card record (Mint Form
8925) provides the name of the employee, date and place of birth,
descriptive data on height, weight, hair and eyes; office and division
in which employed; along with photograph and signature of the employee.
The record also indicates approval by facility management for the
issuance of personal identification to the employee, which is
subsequently carried by the employee.
40 U.S.C. 318-318c.
These records and information in the records may be used to
disclose information to: (1) Appropriate Federal, state, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license; (2) a Federal, state, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; (3) a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a court-ordered subpoena, or in connection with criminal
law proceedings; (4) foreign governments in accordance with formal or
informal international agreements; (5) a congressional office in
response to an inquiry made at the request of the individual to whom
the record pertains; (6) the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (7) third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Records are 5'' x 8'' cards filed in Kardex Binder or circular-
type index system; or computerized database management system.
Alphabetical by name.
Maintained in secure area by security officers.
Records are retained until separation of the employee and are
destroyed upon termination in accordance with National Archives and
Records Administration rules and regulations.
Security Officer (Coordinator), Treasury Department, United States
Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC
20220; Security Officer (Facility Manager), United States Mint, 151
North Independence Mall East, Philadelphia, PA 19106; Security Officer
(Facility Manager), United States Mint, 320 West Colfax Avenue, Denver,
CO 80204; Security Officer (Facility Manager), United States Mint, 155
Hermann Street, San Francisco, CA 94102; Security Officer (Facility
Manager), United States Mint, West Point, NY 10996; Security Officer
(Facility Manager), United States Bullion Depository, Fort Knox, KY
40121.
Refer to System manager(s) and address. An employee is free to
examine his card record upon request, after properly identifying
himself as the subject of record. The following are used as proof of
identity: (a) Employee identification; (b) Driver's license; and (c)
Other acceptable identifying documents.
For information on procedures for gaining access to and contesting
records, individuals may contact the following official: Chief,
Executive Secretariat, United States Mint, Judiciary Square Building,
Room 715, 633 3rd Street, NW, Washington, DC 20220.
Refer to ``Record access procedures.''
Personal information provided by the employee and identification
approval by management staff.
None.
Treasury/U.S. Mint .003
Employee and Former Employee Travel and Training Accounting
Information System -- Treasury/United States Mint.
United States Mint, Judiciary Square Building, 633 3rd Street, NW,
Washington, DC 20220; United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106; United States Mint, 320 West Colfax
Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San
Francisco, CA 94102; United States Mint, West Point, NY 10996; United
States Bullion Depository, Fort Knox, KY 40121.
Employees and former employees of the United States Mint who have
engaged in travel and training.
(1) SF 1166 Voucher and Schedule of Payments with supporting
documents such as: (a) SF 1012 Travel Voucher; (b) SF 1028 Application
and Account for Advance of Funds; (2) Travel Authorities; (3)
Government Travel Request SF 1169; (4) SF-182, Request, Authorization,
Agreement and Certification of Training.
5 U.S.C. Chapters 41 and 57.
These records and information in the records may be used to
disclose information to: (1) Accounting offices,
[[Page 56861]]
managers, supervisors and government officials pertaining to cash
receivables and debts owed the Government; (2) appropriate Federal,
state, local, or foreign agencies responsible for investigating or
prosecuting the violations of, or for enforcing or implementing, a
statute, rule, regulation, order, or license; (3) a Federal, state, or
local agency, maintaining civil, criminal or other relevant enforcement
information or other pertinent information, which has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; (4) a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a court-ordered subpoena, or in connection with criminal
law proceedings; (5) foreign governments in accordance with formal or
informal international agreements; (6) a congressional office in
response to an inquiry made at the request of the individual to whom
the record pertains; (7) the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (8) unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (9) third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
Paper documents.
Name or number substitute (social security number, authority
number)
Stored in filing cabinets with access by authorized accounting
personnel.
General Records Control Schedule, GAO rules and regulations,
United States Mint Records Control Schedule are destroyed in accordance
with National Archives and Records Administration regulations.
Chief Financial Officer, United States Mint, Judiciary Square
Building, 633 3rd Street, NW, Washington, DC 20220; Financial Manager,
United States Mint, 151 North Independence Mall East, Philadelphia, PA
19106; Financial Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204; Financial Manager, United States Mint, 155 Hermann
Street, San Francisco, CA 94102; Chief, Accounting Division, United
States Mint, West Point, NY 10996; Administrative Officer, United
States Bullion Depository, Fort Knox, KY 40121.
Refer to System manager(s) and address. An employee or former
employee is required to show an identification such as: (a) Employee
identification; (b) Driver's license; and (c) Other means of
identification including social security number and date of birth.
For information on procedures for gaining access to and contesting
records, individuals may contact the following official: Chief,
Executive Secretariat, United States Mint, Judiciary Square Building,
Room 715, 633 3rd Street, NW, Washington, DC 20220.
Refer to ``Record access procedures.''
United States Mint employees and appropriate agency officials.
None.
Treasury/U.S. Mint .004
Occupational Safety and Health, Accident and Injury Records, and
Claims for Injuries or Damage Compensation Records -- Treasury/United
States Mint.
Location and Category of Records Maintained: United States Mint,
Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220 --
Accident/Injury/Illness Records, Vehicle Accident, and Claims against
the Government; United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106 -- Accident/Injury/Illness Records, Motor
Vehicle Accident Data, Claims against the Government, Safety Equipment
Logs, and Operators Training/Licensing; United States Mint, 320 West
Colfax Avenue, Denver, CO 80204; Accident/Injury/Illness Records, Motor
Vehicle Accident Data, Claims against the Government, Safety Equipment
Logs, and Operators Licensing; United States Mint, 155 Hermann Street,
San Francisco, CA 94102; Accident/Injury/Illness Records, Motor Vehicle
Accident Data, Claims against the Government, Safety Equipment Logs,
and Operators Training/ Licensing; United States Mint, West Point, NY
10996; Accident/Injury/Illness Records, Motor Vehicle Accident Data,
Claims against the Government, and Safety Equipment Logs; United States
Bullion Depository, Fort Knox, KY 40121; Accident/Injury/Illness
Records, Motor Vehicle Accident Data, and Claims against the
Government.
United States Mint employees, former employees and members of the
public.
Refer to System location.
5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR part 1910; E.O. 12196, 28
U.S.C. 2680 et seq; 31 U.S.C. 3701 and 3721; and 31 CFR parts 3 and 4.
These records and information in the records may be used to
disclose information to: (1) Appropriate Federal, state, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license; (2) a Federal, state, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; (3) a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a court-ordered subpoena, or in connection with criminal
law proceedings; (4) foreign governments in accordance with formal or
informal international agreements; (5) a congressional office in
response to an inquiry made at the request of the individual to whom
the record pertains; (6) the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (7) third parties during the
[[Page 56862]]
course of an investigation to the extent necessary to obtain
information pertinent to the investigation; (8) physicians providing
medical services or advice to Mint management and/or employees, or to
private physicians of Mint employees, for the purpose of assisting in
making medical diagnoses or treatment.
Paper documents.
By name.
Locked file cabinets available to authorized personnel only.
Records are retained in accordance with General Records Control
Schedules; DOL, OSHA; EPA; and United States Mint Records Control
Schedules; are destroyed in accordance with National Archives and
Records Administration rules and regulations.
Assistant Director for Human Resources, Treasury Department,
United States Mint, Judiciary Square Building, 633 3rd Street, NW,
Washington, DC 20220; Personnel Officer and Safety Officer, United
States Mint, 151 North Independence Mall East, Philadelphia, PA 19106;
Personnel Officer, United States Mint, 320 West Colfax Avenue, Denver,
CO 80204; Personnel Officer, United States Mint, 155 Hermann Street,
San Francisco, CA 94102; Administrative Officer, United States Mint,
West Point, NY 10996; Administrative Officer, United States Bullion
Depository, Fort Knox, KY 40121.
Refer to System manager(s) and address. An employee or former
employee is required to show an identification such as: (a) Employee
identification; (b) Driver's license; and (c) Other means of
identification, including social security number and date of birth.
For information on procedures for gaining access to and contesting
records, individuals may contact the following official: Chief,
Executive Secretariat, United States Mint, Judiciary Square Building,
Room 715, 633 3rd Street, NW, Washington, DC 20220.
Refer to ``Record access procedures.''
Employees, supervisors, medical staff, general public, and
visitors to the facilities of the United States Mint.
None.
Treasury/U.S. Mint .005
Employee - Supervisor Performance Evaluation, Counseling and Time
and Attendance Records -- Treasury/United States Mint.
United States Mint, 155 Hermann Street, San Francisco, CA 94102;
United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United
States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington,
DC 20220; United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106; United States Mint, West Point, NY; United
States Bullion Depository, Fort Knox, KY 40121; and United States Mint,
Customer Service Center, Matland Building, 10001 Aerospace Road,
Lanham, MD 20706.
United States Mint employees and former employees.
Information necessary for managers and supervisors to effectively
carry out supervisory responsibilities. Included are such records as:
Copies of personnel actions, performance appraisal including production
and control, disciplinary actions, overtime reports, tardiness reports,
work assignments, training reports, applications for employment, home
addresses, leave reports, employee awards. (Supervisors maintain
varying combinations of the above records. Some supervisors may
maintain all or none of the above records depending upon the nature and
size of the operation or organization and the number of individuals
supervised.)
5 U.S.C. 301 and FPM Supplement 990 - 1, Section 3.
These records and information in the records may be used to
disclose information to: (1) Appropriate Federal, state, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license; (2) a Federal, state, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; (3) a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a court-ordered subpoena, or in connection with criminal
law proceedings; (4) foreign governments in accordance with formal or
informal international agreements; (5) a congressional office in
response to an inquiry made at the request of the individual to whom
the record pertains; (6) the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (7) third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Paper documents maintained in folders.
By name.
Stored in file cabinets and desks of supervisors.
Retained as long as employee is under their supervision.
Associate and Assistant Directors and Director's Staff, United
States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington,
DC 20220, and Customer Service Center, Matland Building, 10001
Aerospace Road, Lanham, MD 20706; Superintendent, United States Mint,
151 North Independence Mall East, Philadelphia, PA 19106;
Superintendent, United States Mint, 320 West Colfax Avenue, Denver, CO
80204; Superintendent, United States Mint, 155 Hermann Street, San
Francisco, CA 94102; Superintendent, United States Mint,
[[Page 56863]]
West Point, NY 10996; Officer-in-Charge, United States Bullion
Depository, Fort Knox, KY 40121.
Refer to System manager(s) and address. Employee or former
employee is required to show identification such as: identification
card, driver's license.
For information on procedures for gaining access to and contesting
records, individuals may contact the following official: Chief,
Executive Secretariat, United States Mint, Judiciary Square Building,
Room 715, 633 3rd Street, NW, Washington, DC 20220.
Refer to ``Record access procedures.''
Employees, previous employers, and appropriate agency officials.
None.
Treasury/U.S. Mint .007
General Correspondence -- Treasury/United States Mint.
United States Mint, Judiciary Square, 633 3rd Street, NW,
Washington, DC 20220
Members of the public, Members of Congress, Mint officials and
officials from other Federal agencies.
Incoming correspondence and replies pertaining to the mission,
function and operation of the United States Mint.
31 U.S.C. 5131 and 5132.
These records and information in the records may be used to
disclose information to: (1) Appropriate Federal, state, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license; (2) a Federal, state, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; (3) a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a court-ordered subpoena, or in connection with criminal
law proceedings; (4) foreign governments in accordance with formal or
informal international agreements; (5) a congressional office in
response to an inquiry made at the request of the individual to whom
the record pertains; (6) the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (7) third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Paper documents.
By name (limited retrievability by subject and/or control number)
Maintained in limited access area available only to appropriate
agency officials.
In accordance with the National Archives and Records
Administration's General Records Control Schedule and the United States
Mint Records Control Schedule. Destroyed in accordance with National
Archives and Records Administration regulation.
Chief, Executive Secretariat, United States Mint, Judiciary Square
Building, 633 3rd Street, NW, Washington, DC 20220.
Refer to System Manager for addresses to which inquiries may be
addressed and addresses at which the individual may present a request
as to whether a system contains records pertaining to himself/herself.
The individual must supply his/her name.
For information on procedures for gaining access to and contesting
records, individuals may contact the following official: Chief,
Executive Secretariat, United States Mint, Judiciary Square Building,
633 3rd Street, NW, Washington, DC 20220.
Refer to ``Record access procedures.''
The general public, Members of Congress and Federal officials.
None.
Treasury/U.S. Mint .008
Criminal Investigations Files -- Treasury/United States Mint.
United States Mint, Judiciary Square Building, 633 3rd Street, NW,
Washington, DC 20220.
Mint employees and members of the public suspected of criminal
misconduct against the United States Mint.
Name of individual, location of Mint facility, and reports by
security personnel of the U.S. Mint.
Title 18 U.S.C.
These records and information in the records may be used to
disclose information to: (1) Appropriate Federal, state, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license; (2) a Federal, state, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; (3) a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a court-ordered subpoena, or in connection with criminal
law proceedings; (4) foreign governments in accordance with formal or
informal international agreements; (5) a congressional office in
[[Page 56864]]
response to an inquiry made at the request of the individual to whom
the record pertains; (6) the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (7) third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Paper documents.
By name.
Files are kept in a locked metal file cabinet in an area
accessible to authorized agency officials.
Retained in accordance with United States Mint Records Control
Schedule; are destroyed in accordance with National Archives and
Records Administration rules and regulations.
Mint Security Office, United States Mint, Judiciary Square
Building, 633 3rd Street, NW, Washington, DC 20220.
Refer to System manager(s) and address.
For information on procedures for gaining access to and contesting
records, individuals may contact the following official: Chief,
Executive Secretariat, United States Mint, Judiciary Square Building,
Room 715, 633 3rd Street, NW, Washington, DC 20220.
Refer to ``Record access procedures.''
United States Mint and other law enforcement officials.
As authorized by 5 U.S.C. 552a (j) and (k); this system is exempt
from the following provisions, subsections (c)(3), (d), (e)(1); (e)(4)
(G), (H), and (I) and (f) of 5 U.S.C. 552a.
Treasury/U.S. Mint .009
Numismatic Coin Operations System (NUCOS) Records; Customer
Mailing List, Order Processing Record for Coin Sets, Medals and
Numismatic Items, and records of undelivered orders -- Treasury/Mint.
United States Mint, Judiciary Square Building, 633 3rd Street, NW,
Washington, DC 20220 and Customer Service Center, Matland Building,
10001 Aerospace Road, Lanham, MD 20706.
Members of the public.
Names, addresses, order history of customers purchasing numismatic
items and of individuals who wish to receive notification of numismatic
offerings by the Mint.
31 U.S.C. 5111, 5112, 5132 and 31 CFR part 92.
These records and information in the records may be used to
disclose information to: (1) Accounting offices, managers, supervisors
and government officials pertaining to cash receivables and debts owed
the Government; (2) appropriate Federal, state, local, or foreign
agencies responsible for investigating or prosecuting the violations
of, or for enforcing or implementing, a statute, rule, regulation,
order, or license; (3) a Federal, state, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an employee, or issuance of a security clearance, license,
contract, grant, or other benefit; (4) a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
court-ordered subpoena, or in connection with criminal law proceedings;
(5) foreign governments in accordance with formal or informal
international agreements; (6) a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains; (7) the news media in accordance with guidelines contained in
28 CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings; (8) third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
Magnetic tape, discs, paper and cards:
Name, customer number or order number.
CRT, password protection; only designated persons may request
computer generated reports. Access to any information pertaining to any
individual is limited to only those individuals requiring the
information to accommodate handling of transactions with the customers.
Separation of functions; source documents maintained in one division
and programming systems in another.
In accordance with the National Archives and Records
Administration General Records Control Schedule and the United States
Mint Records Control Schedule; are destroyed in accordance with
National Archives and Records Administration regulations. Customer
names and addresses are maintained as long as they are active.
Associate Director for Marketing, Judiciary Square Building, 633
3rd Street, NW., Washington, DC 20220.
Refer to System manager(s) and address. Individuals should supply
order number as provided on order card or copy of both sides of
canceled check; customer number which appears on pre-printed order
cards or on face of check.
For information on procedures for gaining access to and contesting
records, individuals may contact the following official: Chief,
Executive Secretariat, United States Mint, Judiciary Square Building,
Room 715, 633 3rd Street, NW, Washington, DC 20220.
Refer to ``Record access procedures.''
Members of the public and appropriate government officials.
None.
[[Page 56865]]
Treasury/U.S. Mint .012
Grievances. Union/Agency Negotiated Grievances; Adverse
Performance Based Personnel Actions; Discrimination Complaints; Third
Party Actions -- Treasury/United States Mint.
United States Mint, Judiciary Square Building, 633 3rd Street, NW,
Washington, DC 20220; United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106; United States Mint, 320 West Colfax
Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San
Francisco, CA 94102; United States Mint, West Point, NY 10996; United
States Bullion Depository, Fort Knox, KY 40121.
Employees and former employees of the United States Mint.
This system of records contains information or documents relating
to employee grievances filed under provisions of negotiated grievance
procedures, administrative grievance procedures, adverse action
procedures, performance based action procedures, and discrimination
complaint procedures, including decision of appropriate third parties
where applicable.
5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71.
Executive Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29
CFR part 1613; negotiated agreements between the United States Mint and
exclusively recognized labor unions.
These records and information in the records may be used to
disclose information to: (1) Appropriate Federal, state, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license; (2) a Federal, state, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; (3) a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a court-ordered subpoena, or in connection with criminal
law proceedings; (4) a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (5)
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (6) unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114; (7) third parties during the course of an investigation
to the extent necessary to obtain information pertinent to the
investigation.
These records are maintained in file folders or binders.
These records are filed by the names of the individuals on whom
they are maintained or by the subject of the action.
Access to and use of these records are limited to those agency
officials whose official duties require such access.
Retained in accordance with the United States Mint Records Control
Schedules; are destroyed in accordance with National Archives and
Records Administration rules and regulations.
For current and former employees: Assistant Director for Human
Resources, United States Mint, Department of the Treasury, Judiciary
Square Building, 633 3rd Street, NW, Washington, DC 20220. Personnel
Officer, United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106. Personnel Officer, United States Mint, 320 West
Colfax Avenue, Denver, CO 80204. Personnel Officer, United States Mint,
155 Hermann Street, San Francisco, CA 94102. Administrative Officer,
United States Mint, West Point, NY 10996. Administrative Officer,
United States Bullion Depository, Fort Knox, KY 40121.
Individuals who have filed an action are provided a copy of the
record. They may, however, contact the System Manager indicated above
regarding the existence of such records pertaining to them. It is
necessary to furnish information sufficient to verify the identity of
the requester such as full name, date of birth, a brief description of
the grievance and the approximate date of submission.
Individuals who have filed a grievance, appeal, or complaint about
a decision or determination made by an agency or about conditions
existing in an agency already have been provided a copy of the record.
The contest, amendment, or correction of a record is permitted during
the prosecution of the action to whom the record pertains. However,
after a case has been closed, an individual may gain access to, or
contest the official copy of the grievance record by writing the
appropriate System Manager indicated above. Individuals should provide
name, date of birth, a brief description of the action and the
approximate date of submission.
Refer to ``Record access procedures.''
The sources of these records are as follows: (a) Individual to
whom the record pertains; (b) Agency officials; (c) Affidavits or
statements from employee(s); (d) Testimonies of witnesses; (e) Official
documents and correspondence relating to the grievance.
None.
BILLING CODE: 4810-37-F