[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56695-56706]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-61109]
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Bureau of Engraving and Printing
Treasury/BEP .002
Personal Property Claim File--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228.
Civilian officers and employees of the Bureau of Engraving and
Printing, former employees and their survivors having claim for damage
to or loss of personal property incident to their service.
Contains investigative and adjudication documents relative to
personal property damage claim.
Military Personnel and Civilian Employees' Claims Act of 1964, as
amended, Public Law 88-558.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2
[[Page 56696]]
which relate to an agency's functions relating to civil and criminal
proceedings; (6) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (7) provide information to third parties during
the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File folder.
By name.
Access is limited to Office of Chief Counsel staff.
Retained three years after case is closed, then destroyed.
Office of Chief Counsel, Bureau of Engraving and Printing; 14th
and C Streets, SW, Washington, DC 20228.
Disclosure Officer, Bureau of Engraving and Printing; 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Individuals having claim for damage to or loss of personal
property.
None.
Treasury/BEP .004
Counseling Records--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Employees whose actions or conduct warrants counseling.
Contains correspondence relative to counseling information and
follow-up reports.
5 U.S.C. 301.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains, contingent
upon that individual signing a release of information form; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (6) provide general educational information
to unions recognized as exclusive bargaining representatives under the
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Maintained in file folders.
By name.
Locked in file cabinets; access is limited to EEO and Employee
Counseling Services staff.
Retained for one year after close of file, then destroyed.
EEO and Employee Counseling Services Staff Manager, Bureau of
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228.
Disclosure Officer, Bureau of Engraving and Printing; 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Individual employee.
None.
Treasury/BEP .005
Compensation Claims--Treasury/BEP.
Compensation Staff, Safety and Health Policy Division, Office of
Safety and Health Management, Bureau of Engraving and Printing, 14th
and C Streets, SW, Washington, DC 20228. Safety and Occupational Health
Staff, Room A117, Bureau of Engraving and Printing, Western Currency
Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.
Bureau of Engraving and Printing employees incurring work-
connected injuries or illnesses, who make claims under Federal Employee
Compensation Act for medical expenses, continuation of pay or
disability.
All pertinent documentation, including investigative reports,
medical reports, forms, letters to BEP Office of Financial Management
authorizing continuation of pay, Labor Department reports, etc.
relative to work-connected injuries or illnesses of employees.
Federal Employees Compensation Act, as amended, Pub. L. 93-416.
[[Page 56697]]
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) disclose
information to foreign governments in accordance with formal or
informal international agreements; (5) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (6) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (7) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (8) provide information to third parties during
the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File folder, magnetic media and computer disks.
Name and date of injury.
Locked file cabinets, locked computers, passwords. Back-up discs
locked in file cabinets. Access is limited to Compensation Claims staff
and Safety managers.
Records are retained for three years after last entry, then
destroyed.
Manager, Safety and Health Policy Division, Office of Safety and
Health Management, Bureau of Engraving and Printing, 14th and C Street
SW., Washington, DC 20228.
Manager, Safety and Occupational Health Staff, Room A117, Bureau of
Engraving and Printing, Western Currency Facility, 9000 Blue Mound
Road, Fort Worth, Texas 76131.
Disclosure Officer, Bureau of Engraving and Printing, 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Occupational Health Unit Daily Report, medical providers,
employee's supervisor's report, and information provided by the
employee.
None.
Treasury/BEP .006
Debt Files (Employees)--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228.
All Bureau of Engraving and Printing employees on whom debt
complaints are received.
Contains employee's name, complaint information, court judgements,
counseling efforts, receipts, and final disposition of complaint.
Federal Personnel Manual.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) disclose
information to foreign governments in accordance with formal or
informal international agreements; (5) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (6) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (7) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (8) provide information to third parties during
the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Maintained in file folders.
By name.
Maintained in locked cabinets; access is limited to Employee and
Labor Relations Branch and Payroll, Personnel Services Division
personnel.
Retained for two years, then destroyed.
Chief, Office of Personnel, Bureau of Engraving and Printing, 14th
and C Streets, SW, Washington, DC 20228.
[[Page 56698]]
Disclosure Officer, Bureau of Engraving and Printing, 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Employees, Complainants, and Court Judgements.
None.
Treasury/BEP .014
Employee's Production Record--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228.
All current Washington, DC Bureau of Engraving and Printing
employees.
Contains employee's name, dates, work hours, record of production,
history of work assignments, training, work performance, and progress
reports.
5 U.S.C. 301, 4103 and 4302.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (6) provide information to unions recognized
as exclusive bargaining representatives under the Civil Service Reform
Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third
parties during the course of an investigation to the extent necessary
to obtain information pertinent to the investigation.
Maintained in data entry diskettes, file folders and production
books.
Indexed by name, work code number and cross-referenced by project
number.
Maintained in locked cabinets or desks; access is limited to
personnel having a ``need-to-know.''
Retained three years, then destroyed.
Office of Chief Counsel; Chief, Office of Equal Employment
Opportunity and Employee Counseling Services; Chief, Office of
Personnel; Chief, Office of Currency Production; Chief, Office of
Engraving; Chief, Office of Stamp Production; Chief, Office of
Production Support; Chief, Office of Procurement; Chief, Office of
Production Management; Chief, Office of Communications; Chief Office of
Currency Standards; Chief, Office of Environmental Protection; Chief,
Office of Advanced Counterfeit Deterrence; Address: Bureau of Engraving
and Printing; 14th and C Streets, SW, Washington, DC 20228.
Disclosure Officer, Bureau of Engraving and Printing; 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Information furnished by employee, developed by supervisor or by
referral document.
None.
Treasury/BEP .016
Employee Suggestions--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
All Bureau of Engraving and Printing employees submitting
suggestions under the incentive award program.
Contains employee's suggestion, reviewer evaluation and final
disposition information.
Title 5, U.S.C., 4502 (c).
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the
[[Page 56699]]
request of the individual to whom the record pertains; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (6) provide information to unions recognized
as exclusive bargaining representatives under the Civil Service Reform
Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third
parties during the course of an investigation to the extent necessary
to obtain information pertinent to the investigation.
Maintained in file folders, as well as on computer disks.
Indexed by name.
Maintained in locked file cabinets; access is limited to
Compensation Division Personnel, the Chief, Office of Currency
Manufacturing, and the employee's supervisor.
Retained for three years following date of submission, then
destroyed.
Chief, Office of Personnel, Bureau of Engraving and Printing, 14th
and C Streets, SW, Washington, DC 20228, and the Chief, Office of
Currency Manufacturing, Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Individuals wishing to be notified if they are identified in this
system or gain access to records maintained in the system must submit a
request containing the following elements: (1) Identification of the
record system; (2) identification of the category and types of records
sought; (3) at least two items of identification (e.g., name and date
of birth, employee identification number, date of employment or similar
information). Address inquiries to Disclosure Officer, Bureau of
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Individual employee, employee's supervisor and review committee.
None.
Treasury/BEP .020
Industrial Truck Licensing Records--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Bureau of Engraving and Printing employees designated to operate
self-propelled material and/or machinery handling equipment.
Record of employee physical examination, testing, license number
and issue date for purpose of operating one or more types of material
handling equipment used within the Bureau of Engraving and Printing.
5 U.S.C. 301.
Disclosures are not made outside the Department.
File folder and card file.
By name.
Locked file cabinet, access is limited to Industrial Services
Division and the Systems and Distribution Division personnel.
Destroyed three years after license revocation.
Manager, Industrial Services Division, Office of Inventory
Management, Bureau of Engraving and Printing; 14th and C Streets, SW,
Washington, DC 20228, and the Manager, Systems and Distribution
Division, Bureau of Engraving and Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth, Texas 76131.
Disclosure Officer, Bureau of Engraving and Printing; 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Supervisor's request, results of physical examination, and data
obtained during training or practical tests.
None.
Treasury/BEP .021
Investigative Files-- Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.
Employees, Separated Bureau Employees, Employee Applicants,
Visitors to the Bureau, News-Media Correspondents, Contractor and
Service Company Employees (Current and Separated).
Category: Security Files, Personnel Clearance Requests, Case
Files, Bank Shortage Letters, Contractor Files, Currency Discrepancy
Reports, Intelligence Files, Stamp Discrepancy Reports, Case Records,
Correspondence from the Public concerning Security Matters, Security
Files Reference Record, Employee Indebtedness Record, Type of
Information: Character references, Police force reports, Previous
employment verifications, Newspaper articles, Social Security numbers,
Laboratory reports to include handwriting results and latent
fingerprint examinations, Law enforcement criminal and subversive
record checks, Court records, Security registers, Residency
information, Reports of shortages or thefts of Bureau products
including subsequent investigations, Personnel records of various
types, Fingerprint card, Photograph, Names of individuals including
those at contractor plants who
[[Page 56700]]
worked on a shortage involving Bureau products, Credit checks,
Background investigation reports conducted by Office of Personnel
Management, Bureau of Engraving and Printing, the Internal Revenue
Service and other Federal Investigative Agencies, Disciplinary action
recommended and/or received, Military record forms and extracted
information, List of Bureau employees granted security clearances,
Processes served, i.e. summons, subpoenas, warrants, etc., Personnel
security case numbers, dates--case opened and closed, and
recommendations, Certificate of Security Clearance, Reports of
violations of Bureau regulations and procedures, Bureau visitor control
documents, Correspondence relating to individuals, Claims of
indebtedness from firms and collection agencies and other sources, and
assorted documents, Tape-recorded testimony, Type of Information:
Bureau investigation reports, Information supplied by Law Enforcement
agencies, Applicant interview record, Anonymous tips concerning Bureau
employees, Official investigative statements, Names of those requesting
security assistance and report of the assistance rendered, other
pertinent Governmental records, education records and information, Date
of Birth and physical description of individual in the files.
Executive Order 10450 and implementing Treasury and Bureau
Regulations and 31 U.S.C. 427.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) disclose
information to foreign governments in accordance with formal or
informal international agreements; (5) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (6) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (7) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (8) provide information to third parties during
the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File Folders, 3 x 5 Index Cards, 5 x 8 Index Cards, Loose-leaf
Binders, Ledgers, Recording Tape, Computer Database Programs, and
Microfiche.
Numerically by case number and year, alphabetically by name and
social security number, and alphabetically by Company name.
Access is limited to Office of Security and Western Currency
Facility staff. Records are maintained in locked file cabinets and
secured computers.
Destroyed within 90 days following notification of an employee's
death, or, within five years after separation or transfer of incumbent
employee; or, five years after expiration of contractual relationship.
Product Discrepancy Investigative Reports and Bank Letter Investigative
Reports are retained indefinitely.
Chief, Office of Security, Bureau of Engraving and Printing, 14th
and C Streets, SW, Washington, DC 20228; Head, Police and Security
Branch, Bureau of Engraving and Printing, Western Currency Facility,
9000 Blue Mound Road, Fort Worth, Texas 76131.
Individuals wishing to be notified if they are identified in this
system or gain access to records maintained in the system must submit a
request containing the following elements: (1) Identification of the
record system; (2) identification of the category and types of records
sought; (3) at least two items of identification (e.g., name and date
of birth, employee identification number, date of employment or similar
information). Address inquiries to Disclosure Officer, Bureau of
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228
See ``Notification procedure'' above.
See ``Notification procedure'' above.
The sources of the information are the individual concerned and
information supplied by Federal, State and local investigative
agencies, credit bureaus, financial institutions, court records,
educational institutions, and individuals contacted concerning the
person being investigated.
This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1),
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to
5 U.S.C. 552a (k)(2).
Treasury/BEP .023
Motor Vehicle Licensing Records--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228.
Bureau of Engraving and Printing employees designated to operate
passenger vehicles, trucks, and/or vans for Bureau business.
Record of employee physical examination, testing, license number
and issue date for purpose of operating passenger and/or truck
vehicles.
5 U.S.C. 301.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or
[[Page 56701]]
prosecuting the violations of, or for enforcing or implementing, a
statute, rule, regulation, order, or license, where the disclosing
agency becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation; (2) disclose
information to a Federal, State, or local agency, maintaining civil,
criminal or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit; (3) disclose information to a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a subpoena, or in connection with criminal law proceedings;
(4) provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains; (5) provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings; (6) provide
information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114; (7) provide information to third parties during the
course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File folder and card file.
By name.
Kept in locked file cabinets; access is limited to Motor Vehicle
Operation Foreman.
Retained three years, then destroyed.
Manager, Administrative Services Division, Office of Management
Services, Bureau of Engraving and Printing; 14th and C Streets, SW,
Washington, DC 20228.
Disclosure Officer, Bureau of Engraving and Printing; 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Supervisor's request, results of physical examination, and data
obtained during training or practical tests.
None.
Treasury/BEP .027
Programmable Access Security System (PASS)--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228 and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.
Bureau of Engraving and Printing Employees (Washington, DC. and
Fort Worth, Texas); employees of the Bureau of the Public Debt (BPD)
who are assigned to work at the 12th and C streets SW. Washington, DC.
facility; employees of other U.S. Government agencies who have been
cleared for access to the Bureau of Engraving and Printing and issued
BEP Access Badges, and contractor and service company employees of the
Bureau of Engraving and Printing and the Bureau of Public Debt who have
been cleared for access to either bureau.
(A) The following information is maintained concerning all
individuals who are issued BEP and BPD access badges with photographs:
Photograph; Full name; Social Security number; date of birth; badge
number; badge photograph background color; supervisory status, work
telephone; work area number; BEP access clearance level; date BEP
access level granted; date last security background investigation was
completed; type of last security background investigation conducted;
BEP access level; BEP access time zone; date access badge issued; date
access badge voided; time, date and location of each passage through a
security control point. (B) In the case of BEP and BPD employees and
contractors issued ``Temporary Access'' badges and contractors and
other issued ``No Escort'' badges, in lieu of his/her BEP access badge
with photograph, the same information as in paragraph A (above) is
kept. (C) Official visitors, contractors, and others issued ``Escort
Visitor'' badges: No information is maintained in the BEP PASS.
31 U.S.C. 321, 5 U.S.C. 301.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) disclose
information to foreign governments in accordance with formal or
informal international agreements; (5) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (6) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (7) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (8) provide information to third parties during
the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
[[Page 56702]]
Magnetic media and computer printouts.
Numerical by PASS/badge number, alphabetically by last name, and
appropriate index by subject.
Records are maintained in locked cabinets in a licked room; access
is limited to Physical Security Branch staff, Office of Security,
Senior management of the Office of Security, the staff of Internal
Review Division, Office of Management Control, and at the fort Worth,
Texas, facility. On-line CRT terminals are installed in a locked
computer room in two (2) 24-hour manned police offices and selected
Office of Security staff offices which are locked. These latter
terminals are on lines that are manually activated and deactivated in
the PASS computer facility. Access to these terminals is limited to
Office of Security staff. Passwords further limit the extent of access
to computer stored information. BEP, BPD and other U.S. Government
agency managers and supervisors have access to information pertaining
to their subordinates for official purposes as specified in the Record
Source Categories.
Retention period is for two (2) years.
Head, Physical Security Branch, Office of Security, Bureau of
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228
and Head, Technical Security Support Branch, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
Texas 76131.
Individuals wishing to be notified if they are identified in this
system or gain access to records maintained in the system must submit a
request containing the following elements: (1) Identification of the
record system; (2) identification of the category and types of records
sought; (3) at least two items of identification (e.g., name and date
of birth, employee identification number, date of employment or similar
information). Address inquiries to Disclosure Officer, Bureau of
Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
The individual concerned, his/her supervisor, or an official of
the individual's firm or agency.
None.
Treasury/BEP .035
Tort Claims (Against the United States)--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228.
Individuals and/or organizations making claim for money damage
against the United States for injury to or loss of property or personal
injury or death caused by neglect, wrongful act, or omission of a
Bureau of Engraving and Printing employee while acting within the scope
of his office or employment.
Contains investigative and adjudication documents relative to
personal injury and/or property damage claims.
Federal Tort Claims Act, Title 28 U.S.C. 2672, Pub. L. 89-506.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114; (6) provide information to third parties during the
course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File folder.
By name.
Access is limited to Office of Chief Counsel staff.
Retained three years, then destroyed.
Office of Chief Counsel, Bureau of Engraving and Printing; 14th
and C Streets, SW, Washington, DC 20228.
Disclosure Officer, Bureau of Engraving and Printing; 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Individual or organization's claim and/or investigative reports.
None.
Treasury/BEP .038
Unscheduled Absence Record--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
[[Page 56703]]
All Bureau of Engraving and Printing employees who have had
unscheduled absences.
Record contains chronological documentation of unscheduled
absences.
5 U.S.C. 301.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114; (6) provide information to third parties during the
course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Maintained in file folders.
By name.
Kept in locked file cabinets; access to these records is
restricted to Supervisor and authorized timekeeping personnel.
Retained for one year following separation or transfer, then
destroyed.
Chief, Office of Personnel, Bureau of Engraving and Printing, 14th
and C Streets, SW, Washington, DC 20228, and Personnel Division, Bureau
of Engraving and Printing, Western Currency Facility, 9000 Blue Mound
Road, Ft. Worth, Texas 76131.
Disclosure Officer, Bureau of Engraving and Printing, 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Individual employee's time and attendance records, and his/her
supervisor.
None.
Treasury/BEP .040
Freedom of Information and Privacy Acts Requests--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228.
Individuals who are requesting information.
Correspondence pursuant to the Freedom of Information and Privacy
Acts; internal processing documents and memoranda, referrals and copies
of requested records.
Freedom of Information Act, 5 U.S.C. 552, 31 CFR part 1, and
Privacy Act of 1974, 5 U.S.C. 552a.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a subpoena, or in connection with criminal law proceedings;
(3) provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains; (4) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114.
File folders locked in filing cabinet.
By name of requester(s) and date of request.
Filed in locked filing cabinet and released only to those parties
authorized pursuant to the Freedom of Information Act or the Privacy
Act.
Disposition as prescribed by General Records Schedule 14 issued by
the National Archives and Records Administration.
Office of Management Services, Bureau of Engraving and Printing,
14th and C Streets, SW, Washington, DC 20228.
Disclosure Officer, Bureau of Engraving and Printing, 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Individuals who make Freedom of Information and/or Privacy Act
requests. Federal officials responding to Freedom of Information and/or
Privacy Act requests and documents from official records.
[[Page 56704]]
None.
Treasury/BEP .041
Record of Discrimination Complaints--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Employees who have initiated discrimination complaints.
Data developed as a result of inquiry by the person making the
allegation of discrimination.
Executive Order 11478.
These records and information contained in the records may be used
to: (1) Disclose to EEOC to adjudicate discrimination complaints; (2)
disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (3) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (4) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (5) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (6) provide
information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114; (7) provide information to third parties during the
course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Maintained in file folders. Locked in combination safe.
By name and case number.
Access is limited to Complainants and Equal Employment Opportunity
Staff; maintained in locked combination safe.
Retained four years after resolution, then destroyed.
Chief, Office of EEO and Employee Counseling Services, Bureau of
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228.
Disclosure Officer, Bureau of Engraving and Printing, 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Individual employees who have discrimination complaints.
None.
Treasury/BEP .043
Parking Program Records--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW,
Washington, DC 20228.
Bureau and Non-bureau personnel who have applied for carpool
parking privileges.
Parking space applicant information--shows applicant's name and
address, vehicle make, model and year, vehicle license number, state
registration, work hours, work component, home/work phone numbers.
5 U.S.C. 301.
Disclosures are not made outside the Department.
5 x 8 card file lettersize file folders, and microcomputer floppy
disks.
Alphabetically by applicant, or parking space number.
Access is limited to Office of Management Services staff and
maintained in a locked office.
Destroyed upon change in, or revocation of, parking assignment.
Chief, Office of Management Services, Bureau of Engraving and
Printing, 14th and C Streets, SW, Washington, DC 20228.
Disclosure Officer, Bureau of Engraving and Printing, 14th and C
Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Parking permit applicants.
None.
Treasury/BEP .044
Personnel Security Files and Indices - Treasury/BEP.
Employment Suitability Division, Office of Personnel, Bureau of
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228.
Employment Suitability Branch, Human Resources Management Division,
Room A119, Bureau of Engraving and Printing, Western Currency Facility,
9000 Blue Mound Road, Fort Worth, Texas 76131.
[[Page 56705]]
Employee applicants, current and former Bureau employees,
contractor and service company employees.
Investigative information related to personnel investigations
conducted by the Bureau of Engraving and Printing Security office and
other Federal, State, and local Agencies.
Executive Order 10450.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) disclose
information to foreign governments in accordance with formal or
informal international agreements; (5) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (6) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (7) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (8) provide information to third parties during
the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File Folders; 3 x 5'' Index cards, Microfiche and computer records
maintained in an automated database.
Alphabetically by name and social security number.
Access is limited to Office of Personnel and Human Resources
Management Division staffs and records are maintained in locked file
cabinets and secured databases.
Destroyed within 90 days following notification that an applicant
for employment was not hired; or upon notification of employee death;
or within five years after separation or transfer of incumbent
employee; or five years after expiration of contractual relationship.
Chief, Office of Personnel, Bureau of Engraving and Printing, 14th
and C Streets, SW, Washington, DC 20228. Manager, Human Resources
Management Division, Bureau of Engraving and Printing, Western Currency
Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.
Disclosure Officer, Bureau of Engraving and Printing, 14th and C
Streets, SW, Washington, DC 20228.
Same as above.
Same as above.
Individual employee and information supplied by other Federal
Investigative Agencies.
This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1),
(e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant to
5 U.S.C. 552a (k)(5).
Treasury/BEP .045
Mail Order Sales Customer Files-Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228.
Customers ordering engraved prints and numismatic products from
the Bureau of Engraving and Printing through the mail, and those
individuals who have requested that their names be placed on the BEP
mailing list.
Mail order customer's names, addresses, company names, credit card
numbers and expiration dates; history of customer sales; and inventory
data.
5 U.S.C. 301.
The purposes of the Mail Order Sales Customer Files are to: (1)
Maintain information regarding customers to inform them of BEP
products; (2) provide the capability to research in response to
customer inquiries; and (3) transmit credit card information to
financial institutions for approval or disapproval.
These records and information from these records may be used to
electronically transmit credit card information to obtain approval or
disapproval from the issuing financial institution. Categories of users
include personnel involved in credit card approval.
Debt information concerning a Government claim against an
individual is also furnished, in accordance with 5 U.S.C. 552a(b)(12)
and Section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365), to
consumer reporting agencies to encourage repayment of an overdue debt.
Records consist of paper records maintained in file folders and in
electronic media.
By customer name, order number or customer number.
Access is limited to those authorized individuals who process
orders, research customer orders or maintain the computer system. In
addition, files and computer data are maintained in a
[[Page 56706]]
secured area. Access to electronic records is by password.
Files on customers who have not purchased any products are kept
for two years, after which they are taken out of the active system and
placed in a separate storage file. This file generates two additional
annual mailings after which time they are purged from the system.
(Should a customer reorder after being placed ont this file,they will
be assigned a new customer number and placed back in the main system).
Chief, Office of Communications, Bureau of Engraving and Printing,
14th and C Streets, SW., Room 515M, Washington, DC 20228.
Individuals wishing to be notified if they are named in this
system of records, gain access to the records, or contest the contents
of any records maintained in this system may inquire in accordance with
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th
and C Streets, SW., Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Customers, BEP employees, financial institutions.
None.
Treasury/BEP .046
Automated Mutilated Currency Tracking System--Treasury/BEP.
Bureau of Engraving and Printing, 14th and C Streets, SE,
Washington, DC 20228.
Individuals and financial institutions sending in mutilated paper
currency claims.
Mutilated currency claimants' names, addresses, company names,
amount of claims, amount paid, types of currency and condition of
currency.
5 U.S.C. 301.
The purpose of the Automated Mutilated Currency Tracking System is
to maintain historical information and to respond to claimants'
inquiries, e.g., non-receipt of reimbursement, status of case, etc.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2)disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (6) provide information to unions recognized
as exclusive bargaining representatives under the Civil Service Reform
Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third
parties during the course of an investigation to the extent necessary
to obtain information pertinent to the investigation.
Records consist of paper records maintained in file folders and
records in electronic media.
By claimant name, case number, address or registered mail number.
Access is limited to those specific employees who process the
mutilated currency cases, prepare payment, research inquiries or
maintain the computer system. In addition, files and computer data are
maintained in a secured area. Access to electronic records is by
password.
Active claimant files are maintained for two years. Inactive files
are maintained for seven years. After seven years, the files are purged
from the system and then destroyed. (Inactive files are those for which
final payments have been made.)
Chief, Office of Currency Standards, Bureau of Engraving and
Printing, 14th and C Streets, SW, Room 344A, Washington, DC 20228.
Individuals wishing to be notified if they are named in this
system of records, gain access to the records, or contest the contents
of any records maintained in this system may inquire in accordance with
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th
and C Streets, SW, Washington, DC 20228.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
Individuals, banking institutions and BEP employees.
None.
BILLING CODE: 4840-01-F