[Federal Register Volume 61, Number 28 (Friday, February 9, 1996)]
[Notices]
[Pages 4964-4965]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-2754]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Notice to Amend a Record System
AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to amend a record system.
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SUMMARY: The Defense Logistics Agency proposes to amend a system of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on March 11, 1996, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics
Agency, DASC-RP, Alexandria, VA 22304-6100.
FOR FURTHER INFORMATION CONTACT: Mr. Barry Christensen at (703) 617-
7583.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed amendments are not within the purview of subsection
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require
the submission of a new or altered system report. The specific changes
to the record system being amended are set forth below followed by the
notice, as amended, published in its entirety.
Dated: January 31, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S322.01 DMDC
System name:
Defense Outreach Referral System (DORS) (August 8, 1995, 60 FR
40356).
Changes:
* * * * *
Categories of individuals covered by the system:
Delete first paragraph and replace with `Current and former Defense
military and civilian personnel and their spouses; U.S Coast Guard
personnel and their spouses; and participating Federal department's
and/or agencies' civilian employees and their spouses who have applied
to take part in this job placement program'.
* * * * *
Purpose(s):
Delete entry and replace with `The purpose of this system is to
facilitate the transition of current and former Defense military and
their spouses; U.S. Coast Guard personnel and their spouses; and
participating Federal department's and/or agencies' civilian employees
and their spouses to private industry and public employment in the
event of a downsizing of the Department of Defense and the Federal
Government.'
* * * * *
Record source categories:
Delete entry and replace with `The Military Services, DOD
Components, the U.S. Coast Guard, participating Federal departments
and/or agencies, and from the subject individual via application into
the program.'
* * * * *
S322.01 DMDC
System name:
Defense Outreach Referral System (DORS).
System location:
W.R. Church Computer Center, Naval Postgraduate School, Monterey,
CA 93940-5000.
Categories of individuals covered by the system:
Current and former Defense military and civilian personnel and
their spouses; U.S Coast Guard personnel and their spouses; and
participating Federal department's and/or agencies' civilian employees
and their spouses who have applied to take part in this job placement
program.
Individuals covered under Pub. L. 102-484 and 103-337, who have
applied for public employment.
Categories of records in the system:
Computerized records consisting of name, Social Security Number,
correspondence address, branch of service, date of birth, separation
status, travel availability, U.S. citizenship, occupational interests,
geographic location work preferences, pay grade, rank, last unit of
assignment, educational levels, dates of military or civilian service,
language skills, flying status, security clearances, civilian and
military occupation codes, and self reported personal comments for the
purpose of providing prospective employers with a centralized system
for locating potential employees.
Authority for maintenance of the system:
10 U.S.C. 136, 1143, 1144, 2358; 31 U.S.C. 1535; Pub.L. 101-510,
102-484 and 103-337; and E.O. 9397.
Purpose(s):
The purpose of this system is to facilitate the transition of
current and former Defense military and their spouses; U.S. Coast Guard
personnel and their spouses; and participating Federal department's
and/or agencies' civilian employees and their spouses to private
industry and public employment in the event of a downsizing of the
Department of Defense and the Federal Government.
For former military members covered under Pub. L. 102-484 and Pub.
L. 103-337, the information will be used to track the participants
public employment and to verify the participant's public employment
history for DOD and DoT retirement and pay eligibility.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DOD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices of storing, retrieving, accessing, retaining and
disposing of records in the system:
Storage:
Electronic storage.
[[Page 4965]]
Retrievability:
Retrieved by Social Security Number or occupational or geographic
preference of the individual.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted to
those personnel with a valid requirement and authorization to enter.
Physical entry is restricted by the use of locks, guards,
administrative procedures (e.g., fire protection regulations).
Access to personal information is restricted to those who require
the records in the performance of their official duties, and to the
individuals who are the subject of the record or their authorized
representative. Access to personal information is further restricted by
the use of passwords which are changed periodically.
Retention and disposal:
Records are maintained on-line for five years and then are archived
as an historical data base.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard,
Suite 400, Arlington, VA 22209-2593.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Director, Defense Manpower Data Center, 1600 Wilson Boulevard, Suite
400, Arlington, VA 22209-2593.
Record access procedures:
Individuals seeking access to information about themselves
contained in this record system should address written inquiries to the
Director, Defense Manpower Data Center, 1600 Wilson Boulevard, Suite
400, Arlington, VA 22209-2593.
Written requests for information should contain the full name,
Social Security Number, date of birth, and current address and
telephone number of the individual.
For personal visits, the individual should be able to provide some
acceptable identification such as driver's license, or military or
other identification card.
Contesting record procedures:
The DLA rules for accessing records and for contesting contents and
appealing initial agency determinations are published in DLA Regulation
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act
Officer.
Record source categories:
The Military Services, DOD Components, the U.S. Coast Guard,
participating Federal departments and/or agencies, and from the subject
individual via application into the program.
Exemptions claimed for the system:
None.
[FR Doc. 96-2754 Filed 2-8-96; 8:45 am]
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