[Federal Register Volume 61, Number 134 (Thursday, July 11, 1996)]
[Notices]
[Pages 36573-36581]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-17434]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Privacy Act of 1974; Transfer of Records
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of transfer of records subject to the Privacy Act to the
National Archives.
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SUMMARY: Records retrievable by personal identifiers which are
transferred to the National Archives of the United States are exempt
from most provisions of the Privacy Act of 1974 (5 U.S.C. 552a) except
for publication of a notice in the Federal Register. NARA publishes a
notice of the records newly transferred to the National Archives of the
United States which were maintained by the originating agency as a
system of records subject to the Privacy Act.
FOR FURTHER INFORMATION CONTACT: Dr. Michael Kurtz, Assistant Archivist
for the National Archives, on (301) 713-7000.
SUPPLEMENTARY INFORMATION: In accordance with section (l)(1)(3) of the
Privacy Act, archival records transferred from executive branch
agencies to the National Archives of the United States are not subject
to the provisions of the Act relating to access, disclosure, and
amendment. The Privacy Act does require that a notice appear in the
Federal Register when executive branch systems of records retrievable
by personal identifiers are transferred to the National Archives of the
United States. After transfer of records retrievable by personal
identifiers to the National Archives of the United States, NARA does
not maintain these records as a separate system of records. NARA will
attempt to locate specific records about an individual in any system of
records described in a Privacy Act Notice as being part of the National
Archives of the United States. Furthermore, records in the National
Archives of the United States may not be amended, and NARA will not
consider any requests for amendment.
Archival records maintained by NARA are arranged by Record Group
depending on the agency of origin. Within each Record Group, the
records are arranged by series, thereunder generally by filing unit,
and thereunder by document or groups of documents. The arrangement at
the series level or below is generally the one used by the originating
agency. Usually, a system of records corresponds to a series.
In this notice, each system is identified by the system name used
by the executive branch agency that accumulated the records. That
system name is followed by information in parentheses about the
National Archives Record Group to which records in the system have been
allocated. In the section of the notice covering categories of records
in the system, the specific segment of the system transferred to the
National Archives is identified by the accession number assigned to the
system segment when it was transferred to the National Archives and the
series title associated with the system in the National Archives.
The following systems of records, or parts thereof, retrievable by
personal identifiers have been transferred to the National Archives
since the last notice published at 57 FR 10926 (June 09, 1995):
1. System name:
Individual Indian Monies-Interior, BIA-3 (part of National Archives
Record Group 75, Records of the Bureau of Indian Affairs).
1. System location:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
Categories of individuals covered by the system:
Records in the National Archives cover individual Indians who have
money accounts.
Categories of records in the system:
Records in the National Archives covered by this notice include per
capita and annuity rolls for Eastern and Immigrant Cherokee, Keshena,
Ponca, and Winnebago tribes, 1940-1951; and individual Indian account
ledgers, 1952-1953. (NARA Accession Numbers NN3-075-095-010, and NN3-
075-095-034).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: (a) Indexed by name of identifying number. (b)
Retrieved by manual search.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
2. System Name:
Indian Land Records-Interior, BIA-4 (part of National Archives
Record Group 75, Records of the Bureau of Indian Affairs).
System location:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
Categories of individuals covered by the system:
Records in the National Archives cover individual Indians and
Indian tribal groups that are owners of land held in trust by the
government.
Categories of records in the system:
Records in the National Archives covered by this notice include
civilized
[[Page 36574]]
tribe probate books, 1940. (NARA Accession Number NN3-075-095-031).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a(l)(1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: (a) Indexed by name of identification number of
individual. (b) Retrieved by manual search.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
3. System name:
Indian Land Leases-Interior, BIA-5 (part of National Archives
Record Group 75, Records of the Bureau of Indian Affairs).
System location:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
Categories of individuals covered by the system:
Records in the National Archives cover individual Indian and Indian
Tribal Groups that are owners of real property held in trust by the
government, and individuals or groups that are potential or actual
lessees of that property.
Categories of records in the system:
Records in the National Archives covered by this notice include oil
and gas leases-Phoenix/Santa Fe, 1915-1949. (NARA Accession Number NN3-
075-095-012).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a(l)(1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: (a) Indexed by name of identification number of
the individual. (b) Retrieved by manual search.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
4. System name:
Tribal Rolls-Interior, BIA-7 (part of National Archives Record
Group 75, Records of the Bureau of Indian Affairs).
System location:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740; and National Archives--Rocky Mountain Region, Bldg. 48,
Denver Federal Center, P.O. Box 25307, Denver, CO 80225.
Categories of individuals covered by the system:
Records in the National Archives cover individual Indians who are
applying for or have been assigned interests of any kind in Indian
Tribes, bands, pueblos or corporations.
Categories of records in the system:
Records in the National Archives covered by this notice include (in
Washington, DC) individuals being denied tribal membership, 1968 (NARA
Accession Number NN3-075-095-024); and program files, 1931-1938 (NARA
Accession Number NN3-075-095-025). Also, (in Denver) census polls of
New Mexico tribes, 1910-1960. (NARA Accession Number 8NS-075-095-021).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a(l)(1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: (a) Indexed by name, identification numbers,
family numbers, etc. (b) Retrieved by manual search.
[[Page 36575]]
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for the National
Archives, and for Special and Regional Archives, National Archives at
College Park, 8601 Adelphi Road, College Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the appropriate system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
5. System name:
Indian Loan Files-Interior, BIA-13 (part of National Archives
Record Group 75, Records of the Bureau of Indian Affairs).
System location:
National Archives--Pacific Southwest Region, P.O. Box 6719, Laguna,
Niguel, CA 92607.
Categories of individuals covered by the system:
Records in the National Archives cover applicants who applied for
or received loans and applicants who applied for or received guaranteed
loans.
Categories of records in the system:
Records in the National Archives covered by this notice include
credit operations report, 1969 (NARA Accession Number 9NSL-075-095-
002).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a(l)(1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: (a) Indexed by individual's name, control number
or tribal name. (b) Retrieved by manual search.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for Special and
Regional Archives, National Archives at College Park, 8601 Adelphi
Road, College Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
6. System name:
Law Enforcement Services-Interior, BIA-18 (part of National
Archives Record Group 75, Records of the Bureau of Indian Affairs).
System location:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
Categories of individuals covered by the system:
Records in the National Archives cover: (a) Individuals violating
laws on Indian Reservations and those who appear in court for
violations of 25 CFR regulations; (b) Individuals primarily interested
in Indian Affairs who advocate violence as a means of obtaining their
goals.
Categories of records in the system:
Records in the National Archives covered by this notice include law
enforcement reports, 1916-1972. (NARA Accession Number NN3-075-095-
021).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a(l)(1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: Cross referenced by individual's name, case
number and docket number.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National
[[Page 36576]]
Archives to locate the records in a reasonable amount of time. Records
in the National Archives may not be amended and requests for amendment
will not be considered. More information regarding access procedures is
available in the Guide to the National Archives of the United States,
which is sold by the Superintendent of Public Documents, Government
Printing Office, Washington, DC 20402, and may be consulted at the
National Archives research facilities listed in 36 CFR part 1253.
7. System name:
Indian Student Records-Interior, BIA-22 (part of National Archives
Record Group 75, Records of the Bureau of Indian Affairs).
System location:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740; National Archives--Rocky Mountain Region, Bldg. 48, Denver
Federal Center, P.O. Box 25307, Denver, CO 80225; and National
Archives--Pacific Southwest Region, 24000 Avila Road, P.O. Box 6719,
Laguna Niguel, CA 92607.
Categories of individuals covered by the system:
Records in the National Archives cover students or potential
students at BIA schools (including contact schools) and applicants for
or recipients of BIA scholarships or educational grants.
Categories of records in the system:
Records in the National Archives covered by this notice include (in
Washington, DC) education records, 1914-1970 (NARA Accession Number
NN3-075-095-039); (in Denver) School census: Paquate and McCarty Day
Schools, 1940-1955 (NARA Accession Number 8NS-075-095-024); and (in
Laguna Niguel) student case files, 1952-1974 (NARA Accession Number
9NSL-075-095-003).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: (a) Indexed by name of student and filed by
student identification number. (b) Retrieved by manual search.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for the National
Archives, and for Special and Regional Archives, National Archives at
College Park, 8601 Adelphi Road, College Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the appropriate system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
8. System name:
Employment Assistance Case Files-Interior, BIA-23 (part of National
Archives Record Group 75, Records of the Bureau of Indian Affairs).
System location:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740; National Archives - Rocky Mountain Region, Bldg. 48, Denver
Federal Center, P.O. Box 25307, Denver, CO 80225; and National Archives
- Pacific Southwest Region, 24000 Avila Road, P. O. Box 6719, Laguna
Niguel, CA 92607.
Categories of individuals covered by the system:
Records in the National Archives cover individual Indians who are
given assistance in connection with direct employment service or adult
vocational training.
Categories of records in the system:
Records in the National Archives covered by this notice include (in
Washington, DC) individual follow-up study of service recipients
employment assistance records, 1963 (NARA Accession Number NN3-075-095-
020); (in Denver) employment assistance case files, Denver Field Office
including photographs, 1957-1959 and 1971 (NARA Accession Number 8NS-
075-095-019); and (in Laguna Niguel) employment assistance case files,
1969-1974 (NARA Accession Number 9NSL-075-095-004).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Paper records stored in archival containers.
b. Retrievability: (a) Indexed alphabetically by name of applicant
and/or recipient. (b) Retrieved by manual search.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for the National
Archives, and for Special and Regional Archives, National Archives at
College Park, 8601 Adelphi Road, College Park, MD 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the appropriate system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records
[[Page 36577]]
about individuals and will make the records available subject to the
restrictions set forth in 36 CFR part 1256. Enough information must be
provided to permit the National Archives to locate the records in a
reasonable amount of time. Records in the National Archives may not be
amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
9. SYSTEM NAME:
Current Research Information System (CRIS), USDA/CSRS-1 (part of
National Archives Record Group 164, Records of the Cooperative State
Research Service).
SYSTEM LOCATION:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD, 20740.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover scientists listed on
research projects entered into the CRIS.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include
electronic records containing detailed data on Current Research
Information System (CRIS) Projects, 1994. (NARA Accession Number NN3-
164-095-001).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a(l)(1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Electronic database stored on magnetic tape.
b. Retrievability: Records can be retrieved by name of project
leader or co-investigator.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for Special and
Regional Archives, National Archives at College Park, 8601 Adelphi
Road, College Park, MD, 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
10. SYSTEM NAME:
Army History Files, A0870-5DAMH (part of National Archives Record
Group 319, Records of the Army Staff).
SYSTEM LOCATION:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover military and civilian
personnel associated with the Army; individuals who offer historically
significant items or gifts of money to the Army Museum System.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include
records dated 1924-1977 including documentation referencing the MY LAI
Incident. (NARA Accession Number NN3-319-095-001).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a(l)(1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Paper records stored in archival containers.
b. Retrievability: Records are retrievable by the individual's
name.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
11. SYSTEM NAME:
The Immigration and Naturalization Service Index System, JUSTICE/
INS-001 (part of National Archives Record Group 85, Records of the
Immigration and Naturalization Service).
SYSTEM LOCATION:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD, 20740.
[[Page 36578]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover individuals covered by
provisions of the immigration and nationality laws of the United
States; individuals who have arrived or departed by aircraft or vessel
at a United States port; or aliens lawfully admitted for permanent
residence, commuters and other authorized frequent border crossings,
and nonimmigrant persons other than transients.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include
central office subject files, 1906-1959. (NARA Accession Number NN3-
085-095-002). Also, included are naturalizations, required departures,
lawful immigrants, and deportations, 1992; and lawful immigrant files,
1987-1991. (NARA Accession Number NN3-085-095-001).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a(l)(1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Paper records stored in archival containers.
b. Retrievability: Generally, records are indexed and retrievable
by name and/or ``A'' or ``C'' file number.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD, 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the appropriate system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
12. SYSTEM NAME:
Civil Division Case File System, JUSTICE/CIV-001 (part of National
Archives Record Group 60, General Records of the Department of
Justice).
SYSTEM LOCATION:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover individuals referenced in
potential or actual cases and matters under the jurisdiction of the
civil division; and attorneys, paralegals, and other employees of the
civil division directly involved in these cases or matters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include
Department of Justice litigation case file and enclosures concerning
government efforts to deport union leader Harry Bridges, 1934-1962.
(NARA Accession Number NN3-060-095-002).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Paper records stored in archival containers.
b. Retrievability: Retrieved by manual search.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
13. SYSTEM NAME:
Classification, Reclassification, Utilization of Soldiers, A0600-
200TAPC (part of National Archives Record Group 407, Records of the
Adjutant General's Office, 1917-).
SYSTEM LOCATION:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover current and former Army
members in enlisted grades E1 through E9.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include
Promotion Selection Board report files and rosters, 1962-1964. (NARA
Accession Number NN3-407-095-001).
[[Page 36579]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Paper records stored in archival containers.
b. Retrievability: By individual's surname.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
14. SYSTEM NAME:
Health Care and Medical Treatment Record System, A0040-66bDASG
(part of National Archives Record Group 112, Records of the Office of
the Surgeon General (Army)).
SYSTEM LOCATION:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover military members of the
Armed Forces (both active and inactive); dependents; civilian employees
of the Department of Defense; members of the U. S. Coast Guard, Public
Health Service, and Coast and Geodetic Survey; cadets and midshipmen of
the military academies; employees of the American National Red Cross;
and other categories of individuals who receive medical treatment at
Army Medical Department facilities/activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include U.
S. Army, Office of the Surgeon General Hospital Admission electronic
data file, 1942-1945 and 1950-1954. (NARA Accession Number NN3-112-095-
001).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Paper records stored in archival containers.
b. Retrievability: By patient or sponsor's surname or social
security number.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
15. SYSTEM NAME:
Civil Case Files, JUSTICE/USA005 (part of National Archives Record
Group 118, Records of U. S. Attorneys and Marshals).
SYSTEM LOCATION:
National Archives--Mid-Atlantic Region, 9th and Market Streets,
Room 1350, Philadelphia, PA 19107.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover (a) individuals being
investigated in anticipation of civil suits; (b) individuals involved
in civil suits; (c) defense counsel(s); (d) information sources; and
(e) individuals relevant to the development of civil suits.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include
case files for closed significant civil cases with sentences of 10
years or less, 1980-1983. (NARA Accession Numbers 3NS-118-094-001, 3NS-
118-094-002, 3NS-118-094-003, and 3NS-118-094-004).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
[[Page 36580]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Paper records stored in archival containers.
b. Retrievability: Primarily by name of person, case number,
complaint or court docket.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for Special and
Regional Archives, National Archives at College Park, 8601 Adelphi
Road, College Park, MD 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
16. SYSTEM NAME:
Criminal Case Files, JUSTICE/USA007 (part of National Archives
Record Group 118, Records of U. S. Attorneys and Marshals).
SYSTEM LOCATION:
National Archives--Mid-Atlantic Region, 9th and Market Streets,
Room 1350, Philadelphia, PA 19107.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover (a) individuals charged with
violations; (b) individuals being investigated for violations; (c)
defense counsel(s); (d) information sources; (e) individuals relevant
to development of criminal cases; (f) individuals investigated, but
prosecution declined; (g) individuals referred to in potential or
actual cases and matters of concern to a U. S. attorney's office; and
individuals placed into the Department's Pretrial Diversion Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include
case files for closed significant criminal cases with sentences of 10
years or less, 1980-1983. (NARA Accession Numbers 3NS-118-094-001, 3NS-
118-094-002, 3NS-118-094-003, and 3NS-118-094-004).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
a. Storage: Paper records stored in archival containers.
b. Retrievability: Primarily by name of person, case number,
complaint or court docket number.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
SYSTEM MANAGER AND ADDRESS:
The system manager is the Assistant Archivist for Special and
Regional Archives, National Archives at College Park, 8601 Adelphi
Road, College Park, MD 20740.
NOTIFICATION PROCEDURES:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
RECORDS ACCESS PROCEDURES:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
17. SYSTEM NAME:
Educational and Cultural Exchange Program Records, STATE-08 (part
of National Archives Record Group 59, General Records of the Department
of State).
SYSTEM LOCATION:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records in the National Archives cover applicants, recipients, and
prospective recipients of educational and cultural exchange grants;
members of the Board of Foreign Scholarships; American Executive
Secretaries of Fulbright Foundations and Commissions; members of the U.
S. Advisory Commission on International Educational and Cultural
Affairs; members of the Government Advisory Committee on International
Book and Library Programs; members of the former National Review Board
of the East-West Center; and faculty members of U. S. educational
institutions participating in student counseling workshops conducted in
various countries.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the National Archives covered by this notice include
files on the U. S. Advisory Commission on International Educational and
Cultural Affairs including members' folders, 1948-1961 (NARA Accession
Number NN3-059-095-011); transcripts of meetings of the Board of
Foreign Scholarships and the Executive and Planning Committee, 1942-
1970 (NARA Accession Number NN3-059-095-020); records of the U. S.
Advisory Committee on the Arts including Committee members files,
travel records, and a history of the committee, 1948-1961 (NARA
Accession Number NN3-059-095-037); Board of Foreign Scholarships
Country Program proposals, memberships, commission personnel, and
minutes, 1950-1969 (NARA Accession Number NN3-059-095-071); and files
of U. S. Advisory Commission on International Educational and Cultural
Affairs on educational and cultural affairs on educational
[[Page 36581]]
organizations, meetings, etc., 1961-1965 (NARA Accession Number NN3-
059-095-081).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: Retrieved by individual name.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
18. System name:
Personnel Records, STATE-31 (part of National Archives Record Group
59, General Records of the Department of State).
System location:
National Archives at College Park, 8601 Adelphi Road, College Park,
MD 20740.
Categories of individuals covered by the system:
Records in the National Archives cover Department of State
employees (current and former; domestic and Foreign Service);
applicants for employment with Department of State and employees of
other federal agencies on detail to Department of State.
Categories of records in the system:
Records in the National Archives covered by this notice include
performance evaluation policy records, 1924-1965 (NARA Accession Number
NN3-059-095-076); card records of candidates who have taken the written
examination for appointment as Foreign Service Officers, 1900-1960
(NARA Accession Number NN3-059-095-077); and Board of the Foreign
Service Promotion Files, 1956-1973 (NARA Accession Number NN3-059-095-
079).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Reference by Government officials, scholars, students, and members
of the general public. The records in the National Archives of the
United States are exempt from the Privacy Act of 1974 except for the
public notice required by 5 U.S.C. 552a (l) (1)(3). Further information
about uses and restrictions may be found in 36 CFR part 1256 and in the
Appendix following this notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
a. Storage: Paper records stored in archival containers.
b. Retrievability: Retrieved by individual name.
c. Safeguards: Records are kept in locked stack areas accessible
only to authorized personnel of the National Archives.
d. Retention and disposal: Records are retained permanently.
System manager and address:
The system manager is the Assistant Archivist for the National
Archives, National Archives at College Park, 8601 Adelphi Road, College
Park, MD 20740.
Notification procedures:
Individuals desiring information from or about these records should
direct inquiries to the system manager.
Records access procedures:
Upon request, the National Archives will attempt to locate specific
records about individuals and will make the records available subject
to the restrictions set forth in 36 CFR part 1256. Enough information
must be provided to permit the National Archives to locate the records
in a reasonable amount of time. Records in the National Archives may
not be amended and requests for amendment will not be considered. More
information regarding access procedures is available in the Guide to
the National Archives of the United States, which is sold by the
Superintendent of Public Documents, Government Printing Office,
Washington, DC 20402, and may be consulted at the National Archives
research facilities listed in 36 CFR part 1253.
Appendix--General Statement About Uses and Restrictions
A record from an accessioned system of records may be made
available to any person who has applied for and received a researcher
identification card. No special qualifications are required in order to
use the records of the National Archives. Rules governing the use of
records and procedures for applying for research cards are found in 36
CFR part 1254. However, the use of some of the records is subject to
restrictions imposed by statute or Executive order, or by the
restrictions specified in writing in accordance with 44 U.S.C. 2108 by
the transferring agency. Restrictions currently in effect on access to
particular records that have been specified by the transferring agency
are known as ``specific restrictions.'' Restrictions on access that may
apply to more than one record group are termed ``general
restrictions.'' They are applicable to the kinds of information or
classes of accessioned records designated regardless of the record
group to which they have been allocated or the specific system of
records in which they are contained. The restrictions are published in
the ``Guide to the National Archives of the United States'' and
supplemented by restriction statements approved by the Archivist of the
United States and set forth in 36 CFR part 1256.
Dated: July 1, 1996.
Geraldine N. Phillips,
Acting Assistant Archivist for the National Archives.
[FR Doc. 96-17434 Filed 7-10-96; 8:45 am]
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