[Federal Register Volume 61, Number 202 (Thursday, October 17, 1996)]
[Notices]
[Pages 54174-54176]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-26527]
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DEPARTMENT OF DEFENSE
Privacy Act of 1974; Alteration of a System of Records
AGENCY: Department of the Air Force, DOD.
ACTION: Alteration of a system of records.
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SUMMARY: The Department of the Air Force proposes to alter a system of
records notices in its inventory of systems of records notices subject
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration
consists of adding the Air Force Reserve and National Guard personnel
(approximately 80,000 individuals) in the `Categories of individuals
covered by the system.'
DATES: The alteration will be effective on November 18, 1996, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager, HQ
USAF/SCMI, 1250 Air Force Pentagon, Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or
DSN 227-8674.
SUPPLEMENTARY INFORMATION: The complete inventory of Department of the
Air Force system of records notices subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on October 7, 1996, to
the Committee on Government Reform and Oversight of the House of
Representatives, the Committee on Governmental Affairs of the Senate,
and the Office of Management and Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A-130, `Federal Agency
Responsibilities for Maintaining Records About Individuals,' dated
February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: October 10, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F035 AF MP L
Unfavorable Information Files (UIF) (November 7, 1994, 59 FR
55452).
* * * * *
Delete entry and replace with `Complete Unfavorable Information
Files (UIFs) are maintained in the Unit Orderly Rooms and Military
Personnel Flights at Air Force installations. Official mailing
addresses are published as an appendix to the Air Force compilation of
systems of records notices.
At Headquarters Air Reserve Personnel Center, 6760 East Irvington
Place 4000, Denver CO 80280-4000; at Headquarters Air Force Reserve,
155 2nd Street, Robins Air Force Base, GA 31098-6001 and at
Headquarters, Air National Guard, 3500 Fetchet Avenue, Andrews Air
Force Base, MD 20762-5157.
A copy of the UIF summary sheet is maintained at individual's unit
of assignment and geographically separated units not collocated with a
servicing Military Personnel Flight and at the gaining unit for
individuals selected for reassignment.
For officers through the grade of Lieutenant Colonel, the UIF
summary sheet is also maintained at major command level. For colonels,
colonel selects, and general officers the UIF summary sheet is also
maintained at Headquarters Air Force level.'
Delete entry and replace with `All active or reserve component (Air
Force Reserve and Air National Guard) military personnel who are the
subject of an UIF.'
* * * * *
Delete entry and replace with `10 U.S.C. 8013, Secretary of the Air
Force: Powers and duties; delegation by; as implemented by Air Force
Instruction 36-2907, Unfavorable Information File Program.'
* * * * *
Delete entry and replace with `For enlisted personnel destroy 1
year after the effective date of placement into UIF.
[[Page 54175]]
For officers destroy 4 years, or PCS/transfer plus 1 year, whichever is
later after the effective date of placement into UIF, the most recent
unfavorable correspondence or document not related to administrative
reprimand or admonition. When the UIF contains more than one document,
destroy all records after 1 year for enlisted and after 4 years or PCS/
transfer plus 1 year, whichever is later, for officers, from the
effective date of the most recent unfavorable correspondence or
document, except when longer retention is required. Enlisted files will
be destroyed when a member is separated (without immediate return or
continuation on active duty), retires or dies. Officer files will be
transferred to the Air Reserve Component or destroyed if the member
retires or dies. The disposition date for placement on the control
roster is 1 year for officers and enlisted personnel. Records are
destroyed by tearing into pieces, shredding, pulping, macerating or
burning. Computer records are destroyed by erasing, deleting or
overwriting.'
Delete entry and replace with `Assistant Deputy Chief of Staff/
Personnel, Headquarters Air Force Personnel Center, 550 C Street W,
Randolph Air Force Base, TX 78150-4703;
Director of Personnel, Headquarters Air Reserve Personnel Center,
6760 East Irvington Place 4000, Denver, CO 80280-4000;
Director of Personnel, Headquarters Air Force Reserve, 155 2nd
Street, Robins Air Force Base, GA 31098-6001; and
Director of Personnel, Headquarters, Air National Guard, 3500
Fetchet Avenue, Andrews Air Force Base, MD 20762-5157.'
Delete entry and replace with `Personnel for whom optional UIFs
exist are routinely notified of a file. In all cases personnel have had
the opportunity or are authorized to rebut the correspondence in the
file. Individuals seeking to determine whether this system of records
contains information about themselves should address inquiries to the
servicing Military Personnel Flight, Unit Orderly Room or the
appropriate System manager identified above.'
Delete entry and replace with `Individuals seeking access to
records about themselves contained in this system should address
inquiries to the servicing Military Personnel Flight, Unit Orderly
Room, or the appropriate System manager identified above.'
* * * * *
F035 AF MP L
Unfavorable Information Files (UIF).
Complete Unfavorable Information Files (UIFs) are maintained in the
Unit Orderly Rooms and Military Personnel Flights at Air Force
installations. Official mailing addresses are published as an appendix
to the Air Force compilation of systems of records notices.
At Headquarters Air Reserve Personnel Center, 6760 East Irvington
Place 4000, Denver CO 80280-4000; at Headquarters Air Force Reserve,
155 2nd Street, Robins Air Force Base, GA 31098-6001 and at
Headquarters, Air National Guard, 3500 Fetchet Avenue, Andrews Air
Force Base, MD 20762-5157.
A copy of the UIF summary sheet is maintained at individual's unit
of assignment and geographically separated units not collocated with a
servicing Military Personnel Flight and at the gaining unit for
individuals selected for reassignment.
For officers through the grade of Lieutenant Colonel, the UIF
summary sheet is also maintained at major command level. For colonels,
colonel selects, and general officers the UIF summary sheet is also
maintained at Headquarters Air Force level.
All active or reserve component (Air Force Reserve and Air National
Guard) military personnel who are the subject of an UIF.
Derogatory correspondence determined as mandatory for file or as
appropriate for file by an individual's commander. Examples include
written admonitions or reprimands; court-martial orders; letters of
indebtedness, or control roster correspondence and drug/alcohol abuse
correspondence.
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by; as implemented by Air Force Instruction 36-2907,
Unfavorable Information File Program.
Reviewed by commanders and personnel officials to assure
appropriate assignment, promotion and reenlistment considerations prior
to effecting such actions. UIFs also provide information necessary to
support administrative separation when further rehabilitation efforts
would not be considered effective.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records, or information contained
therein, may specifically be disclosed outside the DOD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of systems of records notices apply to this system.
Maintained in visible file binders/cabinets and in computers and on
computer output products.
Retrieved by name or Social Security Number.
Records are accessed by custodian of the record system and by
person(s) responsible for servicing the record system in performance of
their official duties who are properly screened and cleared for need-
to-know. Records are stored in locked cabinets or rooms. Computer
records are protected by computer software.
For enlisted personnel destroy 1 year after the effective date of
placement into UIF. For officers destroy 4 years, or PCS/transfer plus
1 year, whichever is later after the effective date of placement into
UIF, the most recent unfavorable correspondence or document not related
to administrative reprimand or admonition. When the UIF contains more
than one document, destroy all records after 1 year for enlisted and
after 4 years or PCS/transfer plus 1 year, whichever is later, for
officers, from the effective date of the most recent unfavorable
correspondence or document, except when longer retention is required.
Enlisted files will be destroyed when a member is separated (without
immediate return or continuation on active duty), retires or dies.
Officer files will be transferred to the Air Reserve Component or
destroyed
[[Page 54176]]
if the member retires or dies. The disposition date for placement on
the control roster is 1 year for officers and enlisted personnel.
Records are destroyed by tearing into pieces, shredding, pulping,
macerating or burning. Computer records are destroyed by erasing,
deleting or overwriting.
Assistant Deputy Chief of Staff/Personnel, Headquarters Air Force
Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-
4703;
Director of Personnel, Headquarters Air Reserve Personnel Center,
6760 East Irvington Place 4000, Denver, CO 80280-4000;
Director of Personnel, Headquarters Air Force Reserve, 155 2nd
Street, Robins Air Force Base, GA 31098-6001; and
Director of Personnel, Headquarters, Air National Guard, 3500
Fetchet Avenue, Andrews Air Force Base, MD 20762-5157.
Personnel for whom optional UIFs exist are routinely notified of a
file. In all cases personnel have had the opportunity or are authorized
to rebut the correspondence in the file. Individuals seeking to
determine whether this system of records contains information about
themselves should address inquiries to the servicing Military Personnel
Flight, Unit Orderly Room or the appropriate System manager identified
above.
Individuals seeking access to records about themselves contained in
this system should address inquiries to the servicing Military
Personnel Flight, Unit Orderly Room, or the appropriate System manager
identified above.
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Supervisory reports or censures and documented records of poor
performance or conduct.
None.
[FR Doc. 96-26527 Filed 10-16-96; 8:45 am]
BILLING CODE 5000-04-F