[Federal Register Volume 62, Number 56 (Monday, March 24, 1997)]
[Notices]
[Pages 13883-13885]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-7346]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-5801-3]
Privacy Act of 1974; Transit Subsidy Program System of Records
AGENCY: Environmental Protection Agency.
ACTION: Notification of a new system of records.
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SUMMARY: In accordance with the requirements of the Privacy Act, the
Environmental Protection Agency (EPA) is publishing a notice of a new
system of records, ``EPA Transit Subsidy Program.'' The system of
records, which is managed by the EPA's Transportation Management
Section, is used to coordinate and manage the EPA Transit Subsidy
Program. We are also proposing routine uses for this new system.
EFFECTIVE DATES: This proposed notice will be effective May 5, 1997,
unless EPA receives comments which would result in a contrary
determination.
ADDRESSES: Please submit comments to: Transportation Management
Section, Environmental Protection Agency, 401
[[Page 13884]]
M Street, SW, Washington, DC 20460, Mail Code 3204. Tel: (202) 260-
2088.
FOR FURTHER INFORMATION CONTACT: Dione Bowlding, Transportation
Officer, Transportation Management Section, Environmental Protection
Agency, 401 M Street, SW, Washington, DC 20460, Mail Code 3204. Tel:
(202) 260-2088.
SUPPLEMENTARY INFORMATION: The EPA proposes to establish a new system
of records, ``EPA Transit Subsidy Program.'' This system of records
will be used by EPA's transportation management and other
administrative staff to: (1) Manage the EPA Transit Subsidy Program,
including receipt and processing of employee applications and
distribution of the fare media to employees; (2) track the use of
appropriated funds used to support the program, and (3) evaluate
employee participation in the program.
Under the Treasury, Postal Service and General Government
Appropriations Act of 1991, Federal agencies are authorized to
establish a program which provides subsidies for commuting to and from
work using a qualifying mass transit system. The transit subsidy
program is intended to encourage and increase the use of public
transportation by EPA employees, to reduce emissions from vehicles
traveling to and from work, to improve air quality and to reduce energy
consumption.
Dated: March 3, 1997.
Alvin M. Pesachowitz,
Acting Assistant Administrator for Administration and Resources
Management and Chief Information Officer.
EPA-35
SYSTEM NAME:
Environmental Protection Agency Transit Subsidy Program, EPA/FMSD.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Transportation Management Section, Facilities Management and
Services Division, Environmental Protection Agency, 401 M Street, SW,
Washington, DC 20460.
Security and Property Management Branch, Facilities Management and
Services Division, Environmental Protection Agency, 401 M Street, SW,
Washington, DC 20460.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
EPA employees whose duty station is in the greater Washington, DC
area and who apply for and participate in the EPA Transit Subsidy
Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number, home address, grade level, office
address and phone number, current and proposed commuting pattern,
estimated monthly commuting cost, certification and recertification
forms, and other information related to carrying out activities under
the transit subsidy program.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Treasury, Postal Service and General Government Appropriations Act
of 1991 (section 629 of Pub. L. 101-509), found at 5 U.S.C. note prec.
section 7901); Federal Employees Clean Air Incentives Act (section 2(a)
of Pub. L. 103-172, found at 5 U.S.C. 7905); and Executive Order 9397.
PURPOSE(S):
To manage the EPA Transit Subsidy Program, including receipt and
processing of employee applications and distribution of the fare media
to employees; to track the use of appropriated funds used to support
the program; and to evaluate employee participation in the program.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Routine use disclosures of records in this system of records may be
made as follows:
1. To a Member of Congress or a congressional office in response to
an inquiry from that Member or office made at the request of the
individual to whom the record pertains.
2. To the Department of Justice to the extent that each disclosure
is compatible with the purpose for which the record was collected and
is relevant and necessary to litigation or anticipated litigation in
which one of the following is a party or has an interest; (a) EPA or
any of its components, (b) an EPA employee in his or her official
capacity, (c) an EPA employee in his or her individual capacity where
the Department of Justice is representing or considering representation
of the employee, or (d) the United States where EPA determines that the
litigation is likely to affect the Agency.
3. In a proceeding before a court, other adjudicative body or grand
jury, or in an administrative or regulatory proceeding, to the extent
that each disclosure is compatible with the purpose for which the
record was collected and is relevant and necessary to the proceeding in
which one of the following is a party or has an interest: (a) EPA or
any of its components, (b) an EPA employee in his or her official
capacity, (c) an EPA employee in his or her individual capacity where
the Department of Justice is representing or considering representation
of the employee, or (d) the United States where EPA determines that the
litigation is likely to affect the Agency. Such disclosures include,
but are not limited to, those made in the course of presenting
evidence, conducting settlement negotiations, and responding to
requests for discovery.
4. To Federal government contractors, grantees or volunteers who
have been engaged to assist the government in the performance of a
contract, grant, cooperative agreement or other activity related to
this system of records and who need to have access to the records in
order to perform the activity.
5. To a Federal agency which has requested information relevant to
its decision in connection with the hiring or retention of an employee;
the reporting of an investigation on an employee; the letting of a
contract; or the issuance of a security clearance, license, grant, or
other benefit.
6. To a Federal, State, or local agency where necessary to enable
EPA to obtain information relevant to an EPA decision concerning the
hiring or retention of an employee; the letting of a contract; or the
issuance of a security clearance, license, grant or other benefit.
7. To a Federal, State, local or foreign agency responsible for
investigating, prosecuting, enforcing, or implementing a statute, rule,
regulation or order, where there is an indication of a violation or
potential violation of the statute, rule, regulation or order and the
information disclosed is relevant to the matter.
8. To representatives of the General Services Administration and
the National Archives and Records Administration, who are conducting
records management inspections under the authority of 44 U.S.C. 2904
and 2906.
9. To authorized Federal agencies and non-Federal entities for use
in computer matching programs to help eliminate fraud and abuse, to
detect unauthorized overpayments made to individuals, and to recoup
moneys owed to the Federal government by individuals. In making
disclosures for computer matching purposes, EPA will comply with the
Computer Matching and Privacy Protection Act and appropriate Office of
Management and Budget guidelines.
[[Page 13885]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and computer disks.
RETRIEVABILITY:
Records are retrieved by name and the first four digits of the
social security number.
SAFEGUARDS:
Direct access to computer and hard-copy files is limited to
Transportation Management Section employees who have an official need-
to-know. Computer records are also protected by individual passwords
assigned to authorized users. All records are in rooms which are locked
during non-business hours. During business hours, access to rooms
containing records in this system is controlled by on-site personnel.
RETENTION AND DISPOSAL:
Records are retained for a maximum of two years following the last
month of an employee's participation in the EPA Transit Subsidy
Program. Paper copies are destroyed by shredding. Computer files are
destroyed by deleting the record from the file.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Transportation Management Section, mail code 3406,
Environmental Protection Agency, 401 M Street, SW, Washington, DC 20460
NOTIFICATION PROCEDURES:
Individuals may determine if a record concerning themselves exists
in this system by writing to the System Manager at the address listed
above. The request should include: (a) Full name and (b) appropriate
dates of participation in the transit subsidy program. The System
Manager may require additional information to verify the identity of
individuals.
RECORD ACCESS PROCEDURES:
Same as notification procedures. In addition, individuals should
also reasonably specify the record being sought.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures. In addition, individuals should
reasonably identify the record, specify the information being
contested, the corrective action sought and the reasons for requesting
the correction, along with supporting information to show how the
record is inaccurate, incomplete, untimely or irrelevant.
RECORD SOURCE CATEGORIES:
Subject individual.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 97-7346 Filed 3-21-97; 8:45 am]
BILLING CODE 6560-50-P