[Federal Register Volume 62, Number 125 (Monday, June 30, 1997)] [Notices] [Pages 35160-35161] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 97-17003] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Defense Logistics Agency Privacy Act of 1974; System of Records AGENCY: Defense Logistics Agency, DOD. ACTION: Amend a system of records. ----------------------------------------------------------------------- SUMMARY: The Defense Logistics Agency proposes to amend an existing system of records notice in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on July 30, 1997, unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics Agency, DLA-CAAV, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221. FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: June 25, 1997. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. S200.40 DLA-M System Name: Morale, Welfare, and Recreation (MWR) Records (58 FR 10862, February 22, 1993). Changes: System Identifier: Delete entry and replace with `S400.10 CA'. * * * * * System Name: Delete entry and replace with `Social, Athletic, and Recreation Center Membership and Use Records.' System Location: Delete entry and replace with `Defense Logistics Agency Primary Level Field Activities. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.' Categories of Individuals Covered by the System: Delete entry and replace with `Individuals who use or apply for membership in DLA-managed social, athletic, and recreation facilities, messes, and clubs. It includes military members, civilian employees, contractor employees, and families and guests of authorized users.' Categories of Records in the System: Delete entry and replace with `Membership applications; arts, crafts, and sports class registration forms; health workout programs and assessments; liability agreements between activity and participants; check cashing applications and approval records; and facility or equipment reservation applications. The system contains applicant or user name, rank or grade, social security number, membership or employee badge number, spouse and dependent names, birth dates, home address and telephone numbers, bank and credit card account numbers, and dates and times of facility use.' Authority for Maintenance of the System: Delete entry and replace with `5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Agency powers, Delegation of authority; 5 U.S.C. 7901, Health Service Programs; 10 U.S.C. 133, Organization and powers, Under Secretary of Defense for Acquisition and Technology; E.O. 9397 (SSN); and DoD Directive 1010.10, Heath Promotion.' Purpose(s): Delete entry and replace with `To determine eligibility for membership and use; to bill members for dues and charges; to determine eligibility for check cashing privileges; to register applicants for classes; to notify users of future events or cancellations in cases of emergency; to process advance reservations for facility use; to provide membership and facility use data to management; and to develop individual fitness programs for users. The records may also be used to terminate membership or facility use for nonpayment of dues or noncompliance with rules.' * * * * * Retrievability: Delete entry and replace with `Retrieved by name, Social Security Number, or membership or employee badge number.' * * * * * Retention and disposal: Delete entry and replace with `Records are destroyed after three years [[Page 35161]] or when obsolete, superseded, or no longer needed.' * * * * * S400.10 CA System name: Social, Athletic, and Recreation Center Membership and Use Records. System location: Defense Logistics Agency Primary Level Field Activities. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices. Categories of Individuals Covered by the System: Individuals who use or apply for membership in DLA-managed social, athletic, and recreation facilities, messes, and clubs. It includes military members, civilian employees, contractor employees, and families and guests of authorized users. Categories of Records in the System: Membership applications; arts, crafts, and sports class registration forms; health workout programs and assessments; liability agreements between activity and participants; check cashing applications and approval records; and facility or equipment reservation applications. The system contains applicant or user name, rank or grade, social security number, membership or employee badge number, spouse and dependent names, birth dates, home address and telephone numbers, bank and credit card account numbers, and dates and times of facility use. Authority for Maintenance of the System: 5 U.S.C. 301, Departmental regulations; 5 U.S.C. 302, Agency powers, Delegation of authority; 5 U.S.C. 7901, Health Service Programs; 10 U.S.C. 133, Organization and powers, Under Secretary of Defense for Acquisition and Technology; E.O. 9397 (SSN); and DoD Directive 1010.10, Heath Promotion. Purpose(s): To determine eligibility for membership and use; to bill members for dues and charges; to determine eligibility for check cashing privileges; to register applicants for classes; to notify users of future events or cancellations in cases of emergency; to process advance reservations for facility use; to provide membership and facility use data to management; and to develop individual fitness programs for users. The records may also be used to terminate membership or facility use for nonpayment of dues or noncompliance with rules. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The `Blanket Routine Uses' set forth at the beginning of DLA's compilation of systems of records notices apply to this system. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records: Storage: Records are stored in paper and computerized form. Retrievability: Retrieved by name, Social Security Number, or membership or employee badge number. Safeguards: Records are maintained in areas accessible only to DLA personnel who must access the records to perform their official duties. The computer files are password protected with access restricted to authorized users. Retention and disposal: Records are destroyed after three years or when obsolete, superseded, or no longer needed. System manager(s) and address: Deputy Director, Corporate Administration, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Commanders of the Defense Logistics Agency (DLA) Primary Level Field Activities (PLFAs). Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices. Notification procedure: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Act Officer, HQ DLA-CAAV, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the particular DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices. Record access procedures: Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, HQ DLA-CAAV, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the particular DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices. Contesting record procedures: The DLA rules for accessing records and for contesting contents and appealing initial agency determinations are published in DLA Regulation 5400.21; 32 CFR part 323; or may be obtained from the Privacy Act Officer. Record source categories: Information is provided by the record subject or the record subject's sponsor. Exemptions claimed for the system: None. [FR Doc. 97-17003 Filed 6-27-97; 8:45 am] BILLING CODE 5000-04-F