[Federal Register Volume 62, Number 178 (Monday, September 15, 1997)]
[Proposed Rules]
[Pages 48200-48205]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-24387]
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DEPARTMENT OF DEFENSE
48 CFR Parts 204, 212, and 252
[DFARS Case 97-D005]
Defense Federal Acquisition Regulation Supplement; Central
Contractor Registration
AGENCY: Department of Defense (DoD).
ACTION: Proposed rule with request for comments.
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SUMMARY: The Director of Defense Procurement is proposing to amend the
Defense Federal Acquisition Regulation Supplement (DFARS) to require
contractor registration in the DoD Central Contractor Registration
database prior to award of any contract, basic agreement, basic
ordering agreement, or blanket purchase agreement, unless the award
results from a solicitation issued on or before March 31, 1998.
DATES: Comment date: Comments on the proposed rule should be submitted
in writing to the address shown below on or before November 14, 1997 to
be considered in the formulation of the final rule.
ADDRESSES: Interested parties should submit written comments to:
Defense Acquisition Regulations Council, Attn: Ms. Sandra G. Haberlin,
PDUSD (A&T) DP (DAR), IMD 3D139, 3062 Defense Pentagon, Washington, DC
20301-3062. Telefax number (703) 602-0350.
E-mail comments submitted over the Internet should be addressed to:
[email protected]
Please cite DFARS Case 97-D005 in all correspondence related to
this issue. E-mail correspondence should cite DFARS Case 97-D005 in the
subject line.
FOR FURTHER INFORMATION CONTACT: Ms. Sandra G. Haberlin, (703) 602-
0131.
SUPPLEMENTARY INFORMATION:
A. Background
The President's Executive memorandum, Streamlining Procurement
through Electronic Commerce, dated October 26, 1993, directed Federal
Government agencies to streamline and simplify procurement through use
of electronic commerce. To achieve this goal, the final report,
Streamlining Procurement through Electronic Commerce, dated October 13,
1994, was issued to define the Government's electronic commerce
architecture and implementation plan. This plan includes centralizing
electronic commerce registration; collecting business information,
including procurement data, from each contractor into a database at the
time of registration; and adopting the Data Universal Numbering System
(DUNS) number as the industry-standard Governmentwide company
identifier code.
In addition, the Debt Collection Improvement Act of 1996 (Section
31001 of Public Law 104-134) was enacted on April 26, 1996. Subsection
31001(i) amends 31 U.S.C. 7701 by requiring each contractor doing
business with the Government to furnish its taxpayer identification
number (TIN). Subsection 31001(x) amends 31 U.S.C. 3332 by requiring,
with few exceptions, that payments be made by electronic fund transfer
(EFT).
This proposed rule requires contractor registration in a DoD
Central Contractor Registration (CCR) database prior to award of a
contract, basic agreement, basic ordering agreement, or blanket
purchase agreement, unless the award results from a solicitation issued
on or before March 31, 1998. The rule requires that contractors
register on a one-time basis, and confirm on an annual basis that their
CCR registration is accurate and complete. The objectives of this rule
are (1) to more efficiently comply with Public Law 104-134 by using a
central DoD repository to collect statutorily required TINs and EFT
information; (2) to simplify and streamline procurement by presenting
``one DoD face to industry,'' and, thereby, eliminating duplicate
requirements and processes; and (3) to increase visibility of vendor
sources for specific supplies and services.
The following CCR Application Form illustrates the data that
contractors will be required to provide in order to register in the
CCR:
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Instructions for Completion of the Central Contractor Registration
(CCR) Application
DoD plans to include the following rules in the CCR registration
instructions for contractors when filling out the CCR Application form:
1. EFT Remittance Address. For each CCR registration, contractors
shall provide only one EFT remittance address. Contractors requiring
multiple EFT remittance addresses must establish a separate CCR
registration record for each unique EFT remittance address. Contractors
may use the same EFT remittance address in more than one CCR
registration record.
2. TINS. For each CCR registration, Contractors shall provide only
one TIN. Contractors with multiple TINs shall establish a separate CCR
registration record for each unique TIN. Contractors may use the same
TIN in more than one CCR registration record.
3. Commercial and Government Entity (CAGE) Code. Each CCR record
must have a unique CAGE code; therefore, contractors requiring multiple
CAGE codes for the same address will have to annotate the address with
a unique attribute. For example, instead of the address: A Company, 1 A
Road, Any town, contractors may provide the following addresses for
multiple CAGE codes:
CAGE code 1: A Company, 1 A Road, Remit 1, Any town
CAGE code 2: A Company, 1 A Road, Remit 2, Any town
CAGE code 3: A Company, 1 A Road, Remit 3, Any town
4. DUNS and DUNS+4.
A. Definitions.
(1) ``Parent business concern'' means a business entity with
controlling (more than 50 percent) ownership in another business
entity.
(2) ``Subsidiary'' means a business entity with more than 50
percent of its voting stock owned by another business entity.
B. DUNS+4 implementation rules.
(1) A parent business concern must use a DUNS, not a DUNS+4 number,
to register in the CCR database.
(2) A parent business concern may identify each subsidiary with
either a unique DUNS number or a unique DUNS+4 number, if the
subsidiary plans to register in the CCR database separately from the
parent business concern and from other subsidiaries.
(3) Only a parent business concern may identify a DUNS+4 for its
subsidiaries.
(4) When a parent business concern's registration becomes
inactive--
a. The subsidiary's registration, if the subsidiary used a DUNS+4
number to register, becomes inactive; and
b. The DoD registration activity will send a notification to each
DUNS+4 identified subsidiary, in addition to the parent business
concern, that provides the reasons for deactivation and provides a
designated point of contact at the parent business concern.
(5) If a subsidiary registers separately from its parent, the
parent business concern will be asked if it wants a single corporate-
wide or subsidiary-unique trading partner identification number (unique
pass code) generated by each subsidiary's registration.
(End of instructions)
The Department of Defense is also examining alternative ways of
obtaining and updating contractor data. In the near term, it may become
possible for DoD to use comparable data developed by private sector
sources to meet its data needs, and DoD will explore these alternatives
throughly.
B. Regulatory Flexibility Act
This proposed rule may have a significant economic impact on a
substantial number of small entities within the meaning of the
Regulatory Flexibility Act, 5 U.S.C. 601, et seq. An Initial Regulatory
Flexibility Analysis (IRFA) has been prepared and is summarized as
follows:
This rule proposes to amend the Defense Federal Acquisition
Regulation Supplement (DFARS) to require contractor registration in a
Central Contractor Registration (CCR) database prior to the award of a
contract, basic agreement, basic ordering agreement, or blanket
purchase agreement, unless the award results from a solicitation issued
on or before March 31, 1998. Subsequent to the initial registration,
this rule will require contractors to confirm on an annual basis that
their CCR registration is accurate and complete. The objectives of this
rule are (1) to more efficiently comply with the Debt Collection
Improvement Act of 1996 (Pub. L. 104-134) by using a central repository
to collect statutorily required contractors' taxpayer identification
numbers (TINs) and electronic funds transfer (EFT) information; (2) to
simplify and streamline the procurement process by presenting ``one DoD
face to industry,'' and, thereby, eliminating redundant requirements
and processes; and (3) to increase visibility of vendor sources for
specific supplies and services. Currently, contractors must submit
certain business information, including their TIN and DUNS numbers, in
response to solicitations. In addition, current regulations require
contractors to provide EFT information in compliance with contract
terms and conditions. Under current regulations, contractors are
required to submit duplicate information to various contracting and
payment offices. Under the proposed rule, contractors are required to
provide certain business information, including their TINs and EFT
information, only once into a common DoD data source. DoD will use this
common CCR data source to more efficiently meet the requirements of the
Debt Collection Improvement Act of 1996 (Section 31001 of Public Law
104-134). The proposed rule applies to large and small businesses that
are awarded DoD contracts, basic agreements, basic ordering agreements,
or blanket purchase agreements, unless the award results from a
solicitation issued on or before March 31, 1998. This policy applies to
all types of awards with the following exceptions: (a) Purchases made
with a Governmentwide commercial purchase card; (b) awards made to
foreign vendors for work performed outside the United States; (c)
classified contracts or purchases; (d) contracts that are awarded by
deployed contracting officers in the course of military operations or
contracts awarded by contracting officers in the conduct of emergency
operations; and (e) purchases to support unusual or compelling needs.
To date, no supporting data has been collected; therefore, there is no
available estimate of the number of small businesses that will be
subject to the rule. Based on DD 350 data, approximately, 23,413 small
businesses were awarded contracts of $25,000 or more in fiscal year
1996. It is estimated that a majority of them will be subject to the
rule. Information is not available to identify the additional number of
small businesses that were awarded contracts of less than $25,000, or
were awarded basic agreements, basic ordering agreements, or blanket
purchase agreements. All small entities will be subject to the rule
unless their contract or agreement falls within one of the five
exceptions. Administrative or financial personnel who have general
knowledge of the contractor's business, including the contractor's bank
account and financial agent, are able to register by providing the
pertinent information into the CCR database. The one significant
alternative that was considered was to exclude small entities from the
requirements of this rule. It was concluded that this alternative would
not minimize the economic impact on small entities. Existing
[[Page 48204]]
regulations require contractors to submit, with each offer or as a term
of each contract, the same information. The proposed rule eliminates
these redundant requirements, and their resulting administrative
burdens. Therefore, this alternative was rejected.
A copy of the IRFA may be obtained from the address specified
herein. Comments are invited from small businesses and other interested
parties. Comments from small entities concerning the affected DFARS
subparts also will be considered in accordance with 5 U.S.C. 610. Such
comments should be submitted separately and should cite DFARS Case 97-
D005.
C. Paperwork Reduction Act
The Paperwork Reduction act (44 U.S.C. 3501, et seq.) applies,
because the proposed rule contains information collection requirements.
On June 25, 1997, the Department of Defense, Under Secretary of Defense
(Acquisition & Technology) Deputy Under secretary of Defense
(Logistics/Electronic Commerce Integration Organization) published a
notice and request for comments on the proposed collection for CCR in
the Federal Register (62 FR 34230).
List of Subjects in 48 CFR Parts 204, 212, and 252
Government procurement.
Michele P. Peterson
Executive Editor, Defense Acquisition Regulations Council.
Therefore, 48 CFR Parts 204, 212, and 252 are proposed to be
amended as follows:
1. The authority citation for 48 CFR Parts 204, 212, and 252
continues to read as follows:
Authority: 41 U.S.C. 421 and 48 CFR Chapter 1.
PART 204--ADMINISTRATIVE MATTERS
2. Subpart 204.73 is added to read as follows:
Subpart 204.73--Central Contractor Registration
Sec.
204.7300 Scope.
204.7301 Definitions.
204.7302 Policy.
204.7303 Procedures.
204.7304 Contract clause.
Subpart 204.73--Central Contractor Registration
204.7300 Scope.
This subpart prescribes policies and procedures for requiring
contractor registration in the DoD Central Contractor Registration
(CCR) database to comply with the Debt Collection Improvement Act of
1996 (31 U.S.C. 3332; 31 U.S.C. 7701), and to increase visibility of
vendor sources for specific supplies and services, and their
geographical locations.
204.7301 Definitions.
``Central Contractor Registration (CCR) database,'' ``Data
Universal Numbering System (DUNS) number,'' ``Data Universal Numbering
System+4 (DUNS+4) number,'' and ``Registered in the CCR database'' are
defined in the clause at 252.204-700X Required Central Contractor
Registration.
204.7302 Policy.
After March 31, 1998, prospective contractors must be registered in
the CCR database, prior to award to a contract, basic agreement, basic
ordering agreement, or blanket purchase agreement, unless the award
results from a solicitation issued on or before March 31, 1998. This
policy applies to all types of awards except the following:
(a) Purchases made with a Governmentwide commercial purchase card;
(b) Awards made to foreign vendors for work performed outside the
United States;
(c) Classified contracts or purchases (see FAR 4.401);
(d) Contracts awarded by deployed contracting officers in the
course of military operation, including, but not limited to,
contingency operations as defined in 10 U.S.C. 101(a)(13), or contracts
awarded by contracting officers in the conduct of emergency operations,
such as responses to natural disasters or national or civil
emergencies; and
(e) Purchases to support unusual or compelling needs of the type
described in FAR 6.302-2.
204.7303 Procedures.
(a)(1) Except as provided in 204.7302, the contracting officer
shall require each offeror to provide a DUNS or, if applicable, a
DUNS+4 number, with its verbal or written offer, regardless of the
dollar amount of the offer.
(2) Prior to making an award of any contract, basic agreement,
basic ordering agreement, or blanket purchase agreement after March 31,
1998, unless the award results from a solicitation issued on or before
March 31, 1998, the contracting officer shall verify that the
prospective awardee is registered in the CCR database (but see
204.7303(b)). The contracting officer may verify registration using the
DUNS number or, if applicable, the DUNS+4 number, by calling 1-888-xxx-
xxxx, via the Internet at http://ccr.edi.disa.mil/ccr/cgi-bin/
status.pl, or as otherwise provided by agency procedures.
(3) Verification of registration is not required for orders or
calls.
(4) After March 31, 1998, as part of the annual review of basic
agreement, basic ordering agreement, and blanket purchase agreements,
contracting officers shall modify these agreements to incorporate the
clause at 252.204-700X, Required Central Contractor Registration.
(b) If the contracting officer determines that a prospective
awardee is not registered in the CCR database, the contracting officer
shall--
(1) If the needs of the requiring activity allow for a delay,
proceed to award after the contractor is registered.
(2) If the needs of the requiring activity do not allow for a
delay, proceed to award to the next otherwise successful registered
offeror, provided that written approval is obtained at one level above
the contracting officer.
(c) Agencies shall protect against improper disclosure of
contractor CCR information.
204.7304 Contract clause.
Except as provided in 204.7302, use the clause at 252.204-700X,
Required Central Contractor Registration, in--
(a) Solicitation issued after March 31, 1998;
(b) Contracts resulting from solicitations issued after March 31,
1998; and
(c) Basic agreements, basic ordering agreements, and blanket
purchase agreements issued after March 31, 1998, unless they resulted
from solicitations issued on or before March 31, 1998.
PART 212--ACQUISITION OF COMMERCIAL ITEMS
3. Section 212.301 is amended by adding paragraph (f)(iv) to read
as follows:
212.301 Solicitation provisions and contract clauses for the
acquisition of commercial items.
(f) * * *
(iv) Use the clause at 252.204-700X, Required Central Contractor
Registration, as prescribed in 204.7304.
PART 252--SOLICITATION PROVISIONS AND CONTRACT CLAUSES
4. Section 252.204-700X is added to read as follows:
252.204-700X Required Central Contractor Registration.
As prescribed in 204.7304, use the following clause:
[[Page 48205]]
REQUIRED CENTRAL CONTRACTOR REGISTRATION (XXX 19XX)
(a) Definitions.
Central Contractor Registration (CCR) database means the primary
DoD repository for contractor information required for the conduct
of business with DoD.
Data Universal Numbering System (DUNS) number means the 9-digit
number assigned by Dun and Bradstreet Information Services to
identify unique business entities.
Data Universal Numbering System (DUNS)+4 number means the DUNS
number assigned by Dun and Bradstreet plus a 4-digit suffix that may
be assigned by a parent (controlling) business concern. This 4-digit
suffix may be assigned at the discretion of the parent business
concern for such purposes as identifying subunits or affiliates of
the parent business concern.
Registered in the CCR database means that all mandatory
information, including the DUNS number or the DUNS+4 number, if
applicable, and the corresponding Commercial and Government Entity
(CAGE) code, is in the CCR database; the DUNS number and the CAGE
code have been validated; and all edits have been successfully
completed. To remain registered in the CCR database after the
initial registration, the Contractor is required to confirm on an
annual basis that its CCR registration is still accurate and
complete.
(b)(1) By submission of an offer, the offeror acknowledges the
requirement that a prospective awardee must be registered in the CCR
database prior to award, during performance, and through final
payment of any contract resulting from this solicitation except for
awards to foreign vendors for work to be performed outside the
United States.
(2) The offeror shall provide its DUNS or, if applicable, its
DUNS+4 number with its offer, which will be used by the Contracting
Officer to verify that the offeror is registered in the CCR
database.
(3) Lack of registration in the CCR database will make an
offeror ineligible for award.
(4) Since initial registration in the CCR database may take up
to 30 days, offerors that are not registered should consider
applying for registration immediately upon receipt of this
solicitation.
(c) The Contractor is responsible for the accuracy and
completeness of the data within the CCR, and for any liability
resulting from the Government's reliance on inaccurate or incomplete
data. To remain registered in the CCR database after the initial
registration, the Contractor is required to confirm on an annual
basis that its information in the CCR database is accurate and
complete.
(d) Offerors and contractors may obtain information on
registration and annual confirmation requirements by calling 1-888-
xxx-xxxx or via the Internet at http://ccr.edi.disa.mil.
(End of clause)
[FR Doc. 97-24387 Filed 9-12-97; 8:45 am]
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