[Federal Register Volume 63, Number 28 (Wednesday, February 11, 1998)]
[Notices]
[Pages 7034-7039]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-3416]
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SOCIAL SECURITY ADMINISTRATION
Privacy Act of 1974; New Systems of Records
AGENCY: Social Security Administration (SSA).
ACTION: Notification of two proposed new systems of records.
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SUMMARY: In accordance with the Privacy Act of 1974 as amended (5
U.S.C. 552a(e)(4) and (11)), we are notifying the public of our intent
to establish two new systems of records. The proposed systems are
entitled:
Vocational Rehabilitation; State Vocational Rehabilitation
Agency Information (VR SVRA) File; and
Vocational Rehabilitation; SSA Disability Beneficiaries/
Recipients Eligible for Re-referral to an Alternate Vocational
Rehabilitation Service Provider (VR Re-referral) File.
For convenience we will refer to the first system as the ``VR SVRA
File'' and the second system as the ``VR Re-referral File.''
We are also proposing to establish routine uses of the information
to be maintained in these systems. The proposed systems and the
proposed routine uses are discussed below in the Supplementary
Information section.
We invite public comments on this publication.
DATES: We filed a report of the proposed systems of records with the
Chairman, Senate Committee on Governmental Affairs, the Chairman, House
Committee on Government Reform and Oversight, and the Director, Office
of Information and Regulatory Affairs, Office of Management and Budget
(OMB) on December 29, 1997. The proposed systems, including the
proposed routine uses will become effective on March 23, 1998, unless
we receive comments on or before that date which would warrant
preventing the proposed systems from taking effect.
ADDRESSES: Interested individuals may comment on this proposal by
writing to the SSA Privacy Officer, 3-A-6 Operations Building, 6401
Security Boulevard, Baltimore, Maryland 21235; comments may be faxed to
(410) 966-0869. All comments received will be available for public
inspection at the above address.
FOR FURTHER INFORMATION CONTACT: Mrs. Stephanie J. Green, Social
Insurance Specialist, Office of Disclosure Policy, Social Security
Administration, 3-D-1 Operations Building, 6401 Security Boulevard,
Baltimore, Maryland 21235, Telephone 410-965-4561.
[[Page 7035]]
SUPPLEMENTARY INFORMATION:
I. Discussion of the Proposed Systems of Records
A. General
Sections 222(d)(2) and 1615(a) of the Social Security Act (the Act)
authorize the Commissioner of Social Security to arrange with alternate
participants to provide vocational rehabilitation (VR) services to
certain disabled Social Security beneficiaries and certain disabled or
blind Supplemental Security Income (SSI) recipients when a State VR
agency (SVRA) is unable or unwilling to provide such services. The Act
authorizes SSA to pay the providers of services for the reasonable and
necessary costs of the services in certain specified situations
including where the furnishing of the services results in the
performance of substantial gainful activity for a continuous period of
9 months.
The law and regulations provide for SSA to:
Arrange for an alternate source of VR services when the
SVRA is unable or unwilling to serve an SSA-referred title II or title
XVI beneficiary/recipient who is disabled or blind.
Select only alternate participants that meet the following
basic qualifications:
--Are licensed, certified, accredited or registered, as appropriate, to
provide VR services in the State in which they provide services, and
--Have a plan similar to the SVRA's which meets the requirements of
title I of the Rehabilitation Act of 1973.
Review the standards for the provision of VR services by
alternate participants.
First refer a Social Security disability beneficiary or
SSI recipient who is disabled or blind to the SVRA for services.
Identify all such SSA-referred beneficiaries/recipients
who are not served by an SVRA.
At its option to re-refer to an alternate participant
(i.e., an alternate provider of VR services) if the SVRA is unable or
unwilling to provide services to an individual initially referred by
SSA.
The two proposed new systems of records will enable SSA to maintain
records that will assist the Agency in administering the rehabilitation
provisions of the Act.
B. VR SVRA File
The VR SVRA File will maintain information about the following
categories of individuals:
(a) Newly awarded title II disability beneficiaries referred by SSA
to the SVRA for VR services;
(b) Current title II disability beneficiaries who recently had a
continuing disability review (CDR) and still are considered disabled,
and were referred by SSA to the SVRA;
(c) Newly awarded title XVI recipients who are disabled or blind,
who are referred by SSA to the SVRA for VR services; and
(d) Current title XVI recipients who are disabled or blind, who
recently had a CDR and still are considered disabled or blind, and were
referred by SSA to the SVRA.
(See the ``Categories of records'' section of the VR SVRA notice
below for a complete description of the records that SSA will maintain
about these individuals.)
The VR SVRA system will enable SSA to:
Verify that disability beneficiaries and recipients who
are disabled or blind are referred to the SVRA by SSA and are accepted
for VR services;
Conduct statistical studies; and
Provide management information on VR referrals.
C. VR Re-referral File
The VR Re-referral File will maintain information about the same
categories of individuals as the VR SVRA file, but only when the
individuals are not accepted for VR services by the SVRA.
The VR Re-referral File will enable SSA to:
Provide approved alternate participants with disability
beneficiaries and recipients who are disabled or blind and who are
eligible for VR services;
Conduct statistical studies;
Provide management information on VR re-referrals; and
Identify the approved alternate participant who is
providing the VR services.
(See the ``Categories of records'' section of the VR Re-referral
File below for a complete description of the records that SSA will
maintain about these individuals.)
II. Collection of Data for the Systems
Records in the VR SVRA and VR Re-referral File systems of records
are obtained from information collected by the State disability
determination services when adjudicating claims for disability and
blindness, from SVRA responses, and from existing SSA systems of
records (e.g. the Claims Folders system).
III. Proposed Routine Use Disclosures of Data in the Systems
We are proposing to establish the following routine use disclosures
of the information that will be maintained in the VR SVRA and VR Re-
referral File systems:
1. Information may be disclosed to State or private alternate
providers having an approved business arrangement with SSA to perform
vocational rehabilitation services for SSA disability beneficiaries and
recipients who are disabled or blind.
This proposed routine use would permit us to disclose information
from the proposed systems for the purpose of assisting beneficiaries/
recipients to participate in vocational rehabilitation. Information in
the VR Re-referral File system also will be used to identify the
alternate provider of record for successful rehabilitation of a
disability beneficiary/recipient.
2. Information may be disclosed to contractors and other Federal
agencies, as necessary, to assist SSA in the efficient administration
of its programs.
We contemplate disclosing information under this proposed routine
use only in situations in which SSA may enter into a contractual or
similar agreement with a third party to assist in accomplishing an
agency function relating to these systems of records. In administering
our programs, we often find that it is more efficient to use an outside
contractor to carry out some of our functions. This proposed routine
use will allow us to disclose information from the systems under such
circumstances. Contractors, or other Federal agencies, will, under
agreements with SSA, be required to safeguard information disclosed to
them consistent with the requirements of the Privacy Act.
3. Information may be disclosed to a congressional office in
response to an inquiry from the congressional office made at the
request of the subject of the record.
We contemplate disclosing information under this proposed routine
use only in situations in which the individual asks his/her Member of
Congress to intercede in an SSA matter on his/her behalf. Information
will be disclosed from the proposed systems only when the Member of
Congress inquires and presents evidence that he/she is acting on behalf
of the individual whose record is requested.
4. Information may be disclosed to the Department of Justice (DOJ),
a court, or other tribunal, or another party before such tribunal,
when:
(1) SSA, or any component thereof; or
(2) Any SSA employee in his/her official capacity; or
(3) Any SSA employee in his/her individual capacity when DOJ (or
SSA, when it is authorized to do so) has agreed to represent the
employee; or
[[Page 7036]]
(4) The United States or any agency thereof when SSA determines
that the litigation is likely to affect the operations of SSA or any of
its components,
is a party to litigation or has an interest in such litigation, and SSA
determines that the use of such records by DOJ, the court or other
tribunal, or the other party before the tribunal is relevant and
necessary to the litigation, provided, however, that in each case SSA
determines that such disclosure is compatible with the purposes for
which the records were collected.
This proposed routine use would permit us to disclose information
from the proposed systems when an SSA component and/or employee is
involved in litigation involving information in the proposed systems.
The routine use would also permit disclosure when SSA brings suit or
when another party brings suit and SSA has an interest in the
litigation.
5. Information may be disclosed to the Office of the President for
responding to an individual who is the subject of the record pursuant
to an inquiry received from that individual or from a third party on
his or her behalf.
We contemplate disclosing information under this routine use only
in situations in which the individual who is the subject of the record
or someone else on the individual's behalf asks the President to
intercede in an SSA matter pertaining to the individual. Information
may be disclosed from the proposed systems when the Office of the
President inquires and presents evidence that it is acting on behalf of
the individual whose record is requested.
6. Information may be disclosed to student volunteers and other
workers, who technically do not have the status of Federal employees,
when they are performing work for SSA as authorized by law, and they
need access to personally identifiable information in SSA records in
order to perform their assigned Agency functions.
Under certain Federal statutes, SSA is authorized to use the
services of volunteers and participants in certain educational,
training, employment and community service programs. Examples of such
statutes and programs are: 5 U.S.C. 3111 regarding student volunteers;
and 42 U.S.C. 2753 regarding the College Work Study Program. We
contemplate disclosing information under this routine use only when SSA
uses the services of these individuals and they need access to
information in these systems to perform their assigned duties.
7. Nontax return information, the disclosure of which is not
expressly restricted by Federal law, may be disclosed to the General
Services Administration and the National Archives and Records
Administration under 44 U.S.C. 2904 and 2906 for the use of those
agencies in conducting records management studies.
The Administrator of the General Services Administration (GSA) and
the Archivist of the National Archives and Records Administration
(NARA) are charged by 44 U.S.C. 2904 with promulgating standards,
procedures, and guidelines regarding records management and conducting
records management studies. Section 2906 of that law, also amended by
the NARA Act of 1984, provides that GSA and NARA are to have access to
Federal agencies' records and that agencies are to cooperate with GSA
and NARA. In carrying out these responsibilities, it may be necessary
for GSA and NARA to have access to these proposed systems of records.
In such instances, the routine use will facilitate disclosure.
IV. Compatibility of the Proposed Routine Uses
Both the Privacy Act (5 U.S.C. 552a(a)(7) and (b)(3)) and our
disclosure regulations (20 CFR part 401) permit us to disclose
information under a routine use for a purpose which is compatible with
the purposes for which we collected the information. Section 401.150(c)
of our regulations permits us to disclose information under a routine
use to administer our programs. Section 401.120 of our regulations
provides that we will disclose information when a law specifically
requires the disclosure.
The proposed routine uses numbered 1, 2, 3, 4, 5 and 6, described
above, will facilitate SSA's administration of its programs. Routine
use number 7 will allow GSA or NARA to inspect our records, as required
by 44 U.S.C. 2904 and 2906, when those agencies conduct records
management studies. Thus, all of the routine uses are appropriate and
meet the relevant statutory and regulatory criteria.
V. Safeguards
We will employ a number of security measures to minimize the risk
of unauthorized access to or disclosure of personal data in these
proposed systems. These measures include the use of access codes to
enter the computer system which will maintain the data, and storage of
the computerized records in secured areas which are accessible only to
employees who require the information in performing their official
duties. All individuals who have access to the data will be informed of
the criminal penalties of the Privacy Act for unauthorized access to or
disclosure of information maintained in the systems.
Any business arrangement which SSA may sign with an alternate
participant to access the information in the VR Re-referral file will
stipulate that (a) the alternate participant must establish safeguards
to protect the personal information temporarily in its custody, in
accordance with the Privacy Act requirements; (b) the alternate
participant may use the information only as necessary in fulfilling the
business arrangement and (c) the alternate participant would be subject
to criminal penalties for violations of the Privacy Act.
VI. Effect of the Proposed Systems of Records on the Privacy of
Individuals
As discussed above, a number of security measures will be used to
minimize the risk of unauthorized access to or disclosure of personal
data. Thus, we do not anticipate that the proposed systems will have
any unwarranted effect on the privacy of individuals.
Dated: December 29, 1998.
Kenneth S. Apfel,
Commissioner of Social Security.
05-007
SYSTEM NAME:
Vocational Rehabilitation; State Vocational Rehabilitation Agency
Information (VR SVRA) File, SSA/OD.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Social Security Administration, Office of Systems 6401 Security
Boulevard, Baltimore, MD 21235.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(a) Newly awarded title II disability beneficiaries referred by SSA
to the SVRA for VR services.
(b) Current title II disability beneficiaries who recently had a
continuing disability review (CDR) and still are considered disabled,
and were referred by SSA to the SVRA.
(c) Newly awarded title XVI recipients who are disabled or blind
and who are referred by SSA to the SVRA for VR services.
(d) Current title XVI recipients who are disabled or blind who
recently had a CDR and still are considered disabled or blind, and were
referred by SSA to the SVRA.
[[Page 7037]]
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains the following information about each
beneficiary/recipient:
Name;
Beneficiary's or recipient's own account number (BOAN);
Claim account number (CAN);
Prior incorrect account number--in the event either SSA or
the SVRA provides an incorrect account number, it will be retained for
reference only;
Date of birth;
SVRA;
Referral source--identifies source of the record (new
awards or CDR continuances);
Date decision due--date ending the fourth month after the
month of referral when SVRA decision is due;
District office;
Action--identifies SSA-referred beneficiaries or
recipients accepted by SVRA for VR services or placed in extended
evaluation status;
Date of extended evaluation--date the SVRA placed the
beneficiary or recipient in extended evaluation;
Date of final decision--date the SVRA accepted the
beneficiary or recipient for services, or if in extended evaluation,
date resolving extended evaluation;
Date SSA notified--date SSA informed of SVRA decision;
Control--identifies records the SVRA added to or deleted
from their reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Secs. 222, 223, 225, 1611, 1615, 1631 and 1633 of the Social
Security Act (42 U.S.C. 422, 423, 425, 1382, 1382d, 1383, and 1383b);
the Federal Records Act of 1950 (Pub. L. 81-754, 64 Stat. 583), as
amended.
PURPOSE:
Information in this system of records is used for the following
purposes:
To verify that disability beneficiaries and recipients who
are disabled or blind are referred to the SVRA by SSA and accepted for
VR services;
To conduct statistical studies; and
To provide management information on VR referrals.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Disclosure may be made for routine uses as indicated below:
1. Information may be disclosed to State or private alternate
providers having an approved business arrangement with SSA to perform
vocational rehabilitation services for SSA disability beneficiaries and
recipients who are disabled or blind.
2. Information may be disclosed to contractors and other Federal
agencies, as necessary, to assist SSA in the efficient administration
of its programs.
3. Information may be disclosed to a congressional office in
response to an inquiry from the congressional office made at the
request of the subject of the record.
4. Information may be disclosed to the Department of Justice (DOJ),
a court, or other tribunal, or another party before such tribunal,
when:
(1) SSA, or any component thereof; or
(2) Any SSA employee in his/her official capacity; or
(3) Any SSA employee in his/her individual capacity when DOJ (or
SSA, when it is authorized to do so) has agreed to represent the
employee; or
(4) The United States or any agency thereof when SSA determines
that the litigation is likely to affect the operations of SSA or any of
its components,
is a party to litigation or has an interest in such litigation, and SSA
determines that the use of such records by DOJ, the court or other
tribunal, or the other party before the tribunal is relevant and
necessary to the litigation, provided, however, that in each case SSA
determines that such disclosure is compatible with the purpose for
which the records were collected.
5. Information may be disclosed to the Office of the President for
responding to an individual who is the subject of the record pursuant
to an inquiry received from that individual or from a third party on
his or her behalf.
6. Information may be disclosed to student volunteers and other
workers, who technically do not have the status of Federal employees,
when they are performing work for SSA as authorized by law, and they
need access to personally identifiable information in SSA records in
order to perform their assigned Agency functions.
7. Nontax return information, the disclosure of which is not
expressly restricted by Federal law, may be disclosed to the General
Services Administration and the National Archives and Records
Administration under 44 U.S.C. 2904 and 2906 for the use of those
agencies in conducting records management studies.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEMS:
STORAGE:
SSA records may be stored in various forms including magnetic media
(e.g., magnetic tape and disc), microfilm, or paper.
RETRIEVABILITY:
Data will be retrieved from the system by the individual's SSN and/
or by name.
SAFEGUARDS:
Security measures include the use of access codes to enter the
computer system which will maintain the data, and storage of the
computerized records in secured areas which are accessible only to
employees who require the information in performing their official
duties. SSA personnel who have access to the data will be informed of
the criminal penalties of the Privacy Act for unauthorized access to or
disclosure of information maintained in this system.
Access to information in this system of records will be restricted
to authorized SSA personnel and alternate participants. Any business
arrangement that SSA may enter into with an alternate participant to
access the information in this system will stipulate (a) the alternate
participant must establish safeguards to protect the personal
information temporarily in its custody, in accordance with the Privacy
Act requirements; (b) the alternate participant may use the information
only as necessary in fulfilling the business arrangement; and (c) the
alternate participant would be subject to criminal penalties for
violations of the Privacy Act.
RETENTION AND DISPOSAL:
SSA retains records for one year when they concern: (1) Documents
returned to an individual, (2) denials of requests for confidential
information, (3) release of confidential information to an authorized
third party, and (4) undeliverable material. SSA retains records for
four years when they concern information and evidence pertaining to
coverage, wage, and self-employment determinations or when it affects
future claims development, especially coverage, wage, and self-
employment determinations. Information is erased or otherwise destroyed
after the retention period.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Commissioner, Office of Disability, Social Security
Administration, 6401 Security Boulevard, Baltimore, MD 21235.
NOTIFICATION PROCEDURE:
An individual can determine if this system of records contains a
record pertaining to him/her by providing his/her name, signature, and
SSN to the address shown above under ``Systems
[[Page 7038]]
manager and address'' and by referring to the system. (Furnishing the
SSN is voluntary, but it will enable an easier and faster search for an
individual's record.) If the SSN is not known, the individual should
provide name, signature, date and place of birth, sex, mother's birth
name, and father's name, and evidence of identity. An individual
requesting notification of records in person need furnish only an
identification document he/she would normally carry on his/her person
(e.g., driver's license, or voter registration card). An individual
requesting notification via mail or telephone must furnish a minimum of
his/her name, SSN, and date of birth in order to establish identity,
plus any additional information which may be requested.
RECORD ACCESS PROCEDURES:
Same as notification procedures. Also, requesters should reasonably
identify the record contents they are seeking.
CONTESTING RECORD PROCEDURE:
Same as notification procedures. Also, requesters should reasonably
identify the record, specify the information they are contesting and
state the corrective action sought and the reasons for the correction
with supporting justification.
RECORD SOURCE CATEGORIES:
Records in this system of records are obtained from information
collected by the State disability determination services when
adjudicating claims for Social Security or Supplemental Security Income
benefits based on disability and blindness, from SVRA responses, and
from existing SSA systems of records (e.g. the Claims Folders system).
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE aCT:
None.
05-008
SYSTEM NAME:
Vocational Rehabilitation; SSA Disability Beneficiaries/Recipients
Eligible for Re-referral to an Alternate Vocational Rehabilitation
Service Provider (VR Re-referral) File, SSA/OD.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Social Security Administration, Office of Systems, 6401 Security
Boulevard, Baltimore, MD 21235.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(a) Newly awarded title II disability beneficiaries referred by SSA
to the State Vocational Rehabilitation Agency (SVRA) for VR services,
but not accepted for VR services by the SVRA.
(b) Current title II disability beneficiaries who recently had a
continuing disability review (CDR) and still are considered disabled
and who were referred by SSA to the SVRA but were not accepted for VR
services by the SVRA.
(c) Newly awarded title XVI recipients who are disabled or blind
and who are referred by SSA to the SVRA for VR services but not
accepted for VR services by the SVRA.
(d) Current title XVI recipients who are disabled or blind who
recently had a CDR and still are considered disabled or blind and who
were referred by SSA to the SVRA, but were not accepted for VR services
by the SVRA.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains the following information about each
beneficiary/recipient:
Name;
Social security number (SSN);
Date of birth;
Address;
Telephone number (if available);
Alternate participant service categories;
Date first available for alternate participant selection;
Name of representative payee (where applicable).
AUTHORITY FOR MAINTENANCE OF THESE SYSTEMS:
Secs. 222, 223, 225, 1611, 1615, 1631 and 1633 of the Social
Security Act (42 U.S.C. 422, 423, 425, 1382, 1382d, 1383 and 1383b);
the Federal Records Act of 1950 (Pub. L. 81-754, 64 Stat. 583), as
amended.
PURPOSE:
Information in this system of records is used for the following
purposes:
To provide approved alternate participants with disability
beneficiaries and recipients who are disabled or blind and who are
eligible for VR services;
To conduct statistical studies;
To provide management information on VR re-referrals;
To identify the approved alternate participant who is
providing the VR services.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Disclosure may be made for routine uses as indicated below:
1. Information may be disclosed to State or private alternate
providers having an approved business arrangement with SSA to perform
vocational rehabilitation services for SSA disability beneficiaries and
recipients who are disabled or blind.
2. Information may be disclosed to contractors and other Federal
agencies, as necessary, to assist SSA in the efficient administration
of its programs.
3. Information may be disclosed to a congressional office in
response to an inquiry from the congressional office made at the
request of the subject of the record.
4. Information may be disclosed to the Department of Justice (DOJ),
a court, or other tribunal, or another party before such tribunal,
when:
(1) SSA, or any component thereof; or
(2) any SSA employee in his/her official capacity; or
(3) any SSA employee in his/her individual capacity when DOJ (or
SSA, when it is authorized to do so) has agreed to represent the
employee; or
(4) the United States or any agency thereof when SSA determines
that the litigation is likely to affect the operations of SSA or any of
its components,
is a party to litigation or has an interest in such litigation, and SSA
determines that the use of such records by DOJ, the court or other
tribunal, or the other party before the tribunal is relevant and
necessary to the litigation, provided, however, that in each case SSA
determines that such disclosure is compatible with the purpose for
which the records were collected.
5. Information may be disclosed to the Office of the President for
responding to an individual who is the subject of the record pursuant
to an inquiry received from that individual or from a third party on
his or her behalf.
6. Information may be disclosed to student volunteers and other
workers, who technically do not have the status of Federal employees,
when they are performing work for SSA as authorized by law, and they
need access to personally identifiable information in SSA records in
order to perform their assigned Agency functions.
7. Nontax return information, the disclosure of which is not
expressly restricted by Federal law, may be disclosed to the General
Services Administration and the National Archives and Records
Administration under 44 U.S.C. 2904 and 2906 for the use of those
agencies in conducting records management studies.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEMS:
STORAGE:
SSA records may be stored in various forms including magnetic media
(e.g.,
[[Page 7039]]
magnetic tape and disc), microfilm, or paper.
RETRIEVABILITY:
Data will be retrieved from the system by the individual's SSN and/
or name and/or address.
SAFEGUARDS:
Security measures include the use of access codes to enter the
computer system which will maintain the data, and storage of the
computerized records in secured areas which are accessible only to
employees who require the information in performing their official
duties. SSA employees who have access to the data will be informed of
the criminal penalties of the Privacy Act for unauthorized access to or
disclosure of information maintained in the system.
Access to information in this system of records will be restricted
to authorized SSA personnel and alternate participants. Any business
arrangement that SSA may enter into with an alternate participant to
access the information in this system will stipulate (a) the alternate
participant must establish safeguards to protect the personal
information temporarily in its custody, in accordance with the Privacy
Act requirements; (b) the alternate participant may use the information
only as necessary in fulfilling the business arrangement; and (c) the
alternate participant would be subject to criminal penalties for
violations of the Privacy Act.
RETENTION AND DISPOSAL:
SSA retains records for one year when they concern: (1) Documents
returned to an individual, (2) denials of confidential information, (3)
release of confidential information to an authorized third party, and
(4) undeliverable material. SSA retains records for four years when
they concern information and evidence pertaining to coverage, wage, and
self-employment determinations or when it affects future claims
development, especially coverage, wage, and self-employment
determinations. Information is erased or otherwise destroyed after the
retention period.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Commissioner, Office of Disability, Social Security
Administration, 6401 Security Boulevard, Baltimore, MD 21235.
NOTIFICATION PROCEDURE:
An individual can determine if this system of records contains a
record pertaining to him/her by providing his/her name, signature, and
SSN to the address shown above under ``Systems manager and address''
and by referring to the system. (Furnishing the SSN is voluntary, but
it will enable an easier and faster search for an individual's record.)
If the SSN is not known, the individual should provide name, signature,
date and place of birth, sex, mother's birth name, and father's name,
and evidence of identity. An individual requesting notification of
records in person need furnish only an identification document he/she
would normally carry on his/her person (e.g., driver's license, or
voter registration card). An individual requesting notification via
mail or telephone must furnish a minimum of his/her name, SSN, and date
of birth in order to establish identity, plus any additional
information which may be requested.
RECORD ACCESS PROCEDURES:
Same as notification procedures. Also, requesters should reasonably
identify the record contents they are seeking.
CONTESTING RECORD PROCEDURE:
Same as notification procedures. Also, requesters should reasonably
identify the record, specify the information they are contesting and
state the corrective action sought and the reasons for the correction
with supporting justification.
RECORD SOURCE CATEGORIES:
Records in this system of records are obtained from information
collected by the State disability determination services when
adjudicating claims for Social Security or Supplemental Security Income
benefits based on disability and blindness, from SVRA responses, and
from existing SSA systems of records (e.g. the Claims Folders system).
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 98-3416 Filed 2-10-98; 8:45 am]
BILLING CODE 4190-29-P