[Federal Register Volume 63, Number 56 (Tuesday, March 24, 1998)] [Rules and Regulations] [Pages 14039-14041] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 98-7595] ======================================================================= ----------------------------------------------------------------------- NATIONAL AERONAUTICS AND SPACE ADMINISTRATION 48 CFR Parts 1832 and 1852 Contract Financing AGENCY: Office of Procurement, Contract Management Division, National Aeronautics and Space Administration (NASA). ACTION: Final rule. ----------------------------------------------------------------------- SUMMARY: This final rule revises several subparts in NASA's Federal Acquisition Regulation Supplement (NFS). This rule updates the designated points of responsibility to reflect the transfer of the finance policy function within the Headquarters Office of Procurement. This rule also provides clarification to ease the use of the NFS and reflects the extension of certain Agency class deviations. EFFECTIVE DATE: March 24, 1998. FOR FURTHER INFORMATION CONTACT: Mr. Joseph Le Cren, Telephone: (202) 358-0444. SUPPLEMENTARY INFORMATION: Background The NASA Office of Procurement has undergone reorganization, resulting in the transfer of the policy responsibility [[Page 14040]] for contract financing from the Analysis Division (HC) to the Contract Management Division (HK). This rule revises the NFS to reflect this transfer of responsibility. Also, the coverage at 1832.412 concerning the FAR Advance Payments clause was found to be difficult to follow. The revision of that section and the creation of NASA clause 1852.232- 70 are aimed at providing greater clarity as to the modifications that should be made to the FAR clause. That clause also clarifies that Standard Form 272 and 272-A are to be submitted with the other information enumerated in the FAR 52.232-12 clause and its Alternate V, and that those forms are not just the means by which that information is to be submitted. In addition, the Small Business Technology Transfer (STTR) program was extended by Congress through September 30, 2001. This rule reflects the extension of the advance payments and incremental funding class deviations for that program to coincide with the period of Congress' extension. Impact NASA certifies that this proposed regulation will not have a significant economic effect on a substantial number of small entities under the Regulatory Flexibility Act (5 U.S.C. 601 et.seq.). This rule does not impose any reporting or record keeping requirements subject to the Paperwork Reduction Act. List of Subjects in 48 CFR Parts 1832 and 1852 Government procurement. Tom Luedtke, Deputy Associate Administrator for Procurement. Accordingly, 48 CFR 1832 and 1852 are amended as follows: 1. The authority citation for 48 CFR Parts 1832 and 1852 continues to read as follows: Authority: 42 U.S.C. 2743(c)(1). PART 1832--CONTRACT FINANCING 1832.402 [Amended] 2. In section 1832.402, paragraph (e)(1) is revised to read as follows: 1832.402 General. (NASA supplements paragraph (e)) (e)(1) The Director of the Headquarters Office of Procurement Contract Management Division (Code HK) is the approval authority for all advance payments except the following: (A) The procurement officer is the approval authority for non-fee bearing contracts with domestic entities when the cumulative contract value is $25,000,000 or less, and for all increases to such contracts over $25,000,000 previously approved by the Headquarters Office of Procurement as long as the advance payment amount outstanding at any time is not increased. (B) The contracting officer is the approval authority for the following actions. In these cases, a findings and determination (see FAR 32.410) is not required. (a) Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Phase I contracts. A class deviation has been signed, effective through September 30, 2000 (for SBIRs) and September 30, 2001 (for STTRs), authorizing use of advance payments on these contracts. The contracting officer shall annotate the contract file that the deviation is on file at the NASA Headquarters Office of Procurement (Code HK). (b) Expendable launch vehicle (ELV) service contracts. 42 U.S.C. 2459c authorizes advance payments for these contracts. The contracting officer shall document the contract file with the rationale for approving the use of advance payments. * * * * * 1832.412 [Amended] 3. Section 1832.412 is revised to read as follows: 1832.412 Contract clause. (NASA supplement paragraphs (e) and (f)) (e) The contracting officer shall use Alternates IV and V when advance payments are provided on Phase I contracts of the Small Business Innovation Research (SBIR) or Small Business Technology Transfer (STTR) programs. (f) See 1832.412(e). 1832.412-70 [Added] 4. Section 1832.412-70 is added to read as follows: 1832.412-70 NASA Contract clauses. When the clause at FAR 52.232-12 or its Alternates II or V are used, insert the clause at 1852.232-70, NASA Modification of FAR 52.232-12. 1832.501-2 [Amended] 5. Section 1832.501-2 is revised to read as follows: 1832.501-2 Unusual progress payments. The Director of the Headquarters Office of Procurement Contract Management Division (Code HK) is the approval authority for the use of unusual progress payments. 1832.502-2 [Amended] 6. Section 1832.502-2 is revised to read as follows: 1832.502-2 Contract finance office clearance. The Director of the Headquarters Office of Procurement Contract Management Division (Code HK) is the approval authority for the actions at FAR 32.502-2, except the Associate Administrator for Procurement (Code HK) is the approval authority for any deviations addressed in FAR 32.502-2(b). 1832.702-70 [Amended] 7. In section 1832.702-70, paragraph (e) is revised to read as follows: 1832.702-70 NASA policy. * * * * * (e) A class deviation from the conditions set forth in paragraphs 1832.702-70 (a), (b) and (c) exists to permit incremental funding of contracts under Phase II of the Small Business Innovation Research (SBIR) Program (through September 30, 2000) and Phase II of the Small Business Technology Transfer (STTR) program (through September 30, 2001). This deviation exists with the understanding that the contracts will be fully funded when funds become available. PART 1852--SOLICITATION PROVISIONS AND CONTRACT CLAUSES 1852.232-70 [Added] 8. Section 1852.232-70 is added to read as follows: 1852.232-70 NASA Modification of FAR 52.232-12. As prescribed at 1832.412-70, make the following modifications: NASA Modification of FAR 52.232-12, March 1998 (a) Basic Clause. (1) In paragraph (e), Maximum Payment, in the sentence that begins ``When the sum of,'' change the word ``When'' to lower case and insert before it: ``Unliquidated advance payments shall not exceed $____ at any time outstanding. In addition. * * *.'' (2) In paragraph (m)(1), delete ``in the form prescribed by the administering office'' and substitute ``and Standard Form 272, Federal Cash Transactions Report, and, if appropriate, Standard Form 272-A, Federal Cash Transactions Report Continuation.'' (b) Alternate II (if incorporated in the contract). In paragraph (e), Maximum Payment, in the sentence that begins ``When the sum of,'' change the word ``When'' to lower case and insert before it: ``Unliquidated advance payments shall not exceed $____ at any time outstanding. In addition. * * *.'' (c) Alternate V (if incorporated in the contract). (1) Substitute the following for [[Page 14041]] paragraph (b): ``(b) Use of funds. The Contractor may use advance payment funds only to pay for properly allocable, allowable, and reasonable costs for direct materials, direct labor, indirect costs, or such other costs approved in writing by the administering contracting office. Payments are subject to any restrictions in other clauses of this contract. Determinations of whether costs are properly allocable, allowable, and reasonable shall be in accordance with generally accepted accounting principles, subject to any applicable subparts of Part 31 of the Federal Acquisition Regulation, other applicable regulations referenced in Part 31, or subpart 1831.2.'' (2) In paragraph (d), Maximum Payment, in the sentence that begins ``When the sum of,'' change the word ``When'' to lower case and insert before it: ``Unliquidated advance payments shall not exceed $____ at any time outstanding. In addition. * * *.'' (3) In paragraph (j)(1), insert between ``statements,'' and ``and'' ``together with Standard Form 272, Federal Cash Transactions Report, and, if appropriate, Standard Form 272-A, Federal Cash Transactions Report Continuation'' (4) If this is a Phase I contract awarded under the SBIR or STTR programs, delete paragraph (a) and substitute the following: ``(a) Requirements for payment. Advance payments will be made under this contract upon receipt of invoices from the Contractor. Invoices should be clearly marked ``Small Business Innovation Research Contract'' or ``Small Business Technology Transfer Contract,'' as appropriate, to expedite payment processing. One-third of the total contract price will be available to be advanced to the contractor immediately after award, another one-third will be advanced three months after award, and the final one-third will be paid upon acceptance by NASA of the Contractor's final report. By law, full payment must be made no later than 12 months after the date that contract requirements are completed. The Contractor shall flow down the terms of this clause to any subcontractor requiring advance payments.'' (End of clause) [FR Doc. 98-7595 Filed 3-23-98; 8:45 am] BILLING CODE 7510-01-P