[Federal Register Volume 64, Number 170 (Thursday, September 2, 1999)]
[Notices]
[Pages 48146-48147]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-22833]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.
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SUMMARY: The Defense Logistics Agency proposes to amend a system of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on october 4, 1999, unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Defense Logistics Agency proposes to amend a system of records
notice in its inventory of record systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended. The changes to the system of records
are not within the purview of subsection (r) of the Privacy Act of 1974
(5 U.S.C. 552a), as amended, which requires the submission of new or
altered systems report. The record system being amended is set forth
below, as amended, published in its entirety.
Dated: August 27, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.30 CAAE
System name:
Safety and Health Accident Case Files (September 19, 1994, 59 FR
47845).
Changes:
* * * * *
System location:
Add to beginning of entry `Environment and Safety Policy,'.
* * * * *
Safeguards:
Delete entry and replace with `Records are maintained in areas
accessible only to DLA personnel who
[[Page 48147]]
must use the records to perform their duties. The computer files are
password protected with access restricted to authorized users. Records
are secured in locked or guarded buildings, locked offices, or locked
cabinets during nonduty hours.'
* * * * *
Notification procedure:
Delete entry and replace with `Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to the Privacy Act Officer, Defense
Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Fort Belvoir,
VA 22060-6221, or the Privacy Act Officer of the particular DLA PLFA
involved. Official mailing addresses are published as an appendix to
DLA's compilation of systems of records notices.'
Record access procedures:
Delete entry and replace with `Individuals seeking access to
records about themselves contained in this system of records should
address inquiries to the Privacy Act Officer, Defense Logistics Agency,
ATTN: CAAR, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221, or
the Privacy Act Officer of the particular DLA PLFA involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.'
* * * * *
Record source categories:
Delete entry and replace with `Record subject, supervisors, medical
units, security offices, police, fire departments, investigating
officers, or witnesses to accident.'
* * * * *
S600.30 CAAE
System name:
Safety and Health Accident Case Files.
System location:
Environment and Safety Policy, Headquarters Defense Logistics
Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221, and the DLA Primary Level Field Activity Safety and Health
offices. Official mailing addresses are published as an appendix to
DLA's compilation of systems of records notices.
Categories of individuals covered by the system:
All individuals who are injured, made ill, or suffer property
damage resulting from DLA operations.
Categories of records in the system:
Name, Social Security Number, age, home address and telephone
number, accident reports, witness statements, photographs, and proposed
or actual corrective action, where appropriate.
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 29 U.S.C. 651 et seq., The Occupational Safety and Health
Act of 1970 (OSHA); E.O. 9397 (SSN); E.O. 12196, Occupational Safety
and Health Programs for Federal Employees; 29 CFR part 1960, Subpart I,
Recordkeeping and Reporting Requirements for Federal Occupational
Safety and Health Programs.
Purpose(s):
Information is maintained to comply with regulatory reporting
requirements; to identify cause of accident; to formulate accident
prevention programs; to identify individuals involved in repeated
accidents; and to prepare statistical reports as required.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Labor to comply with the requirement to report
Federal civilian employee on-the-job accidents (29 CFR 1960).
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored in paper and electronic formats.
Retrievability:
Retrieved by name, Social Security Number, or mishap report number.
Safeguards:
Records are maintained in areas accessible only to DLA personnel
who must use the records to perform their duties. The computer files
are password protected with access restricted to authorized users.
Records are secured in locked or guarded buildings, locked offices, or
locked cabinets during nonduty hours.
Retention and disposal:
Cases involving reportable mishaps are destroyed five years after
case is closed. Cases involving non-reportable mishaps are destroyed
three years after case is closed.
System manager(s) and address:
Staff Director, Environment and Safety Policy, Headquarters,
Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort
Belvoir, VA 22060-6221; and the Safety and Health Offices of the
Defense Logistics Agency Primary Level Field Activities. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Fort Belvoir, VA 22060-6221, or the Privacy Act
Officer of the particular DLA PLFA involved. Official mailing addresses
are published as an appendix to DLA's compilation of systems of records
notices.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address inquiries to the Privacy Act
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the
particular DLA PLFA involved. Official mailing addresses are published
as an appendix to DLA's compilation of systems of records notices.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Record subject, supervisors, medical units, security offices,
police, fire departments, investigating officers, or witnesses to
accident.
Exemptions claimed for the system:
None.
[FR Doc. 99-22833 Filed 9-1-99; 8:45 am]
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