[Federal Register Volume 64, Number 182 (Tuesday, September 21, 1999)]
[Notices]
[Pages 51110-51113]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-24529]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend records systems.
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SUMMARY: The Defense Logistics Agency proposes to amend two systems of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on October 21, 1999, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Defense Logistics Agency proposes to amend two systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the
system of records are not
[[Page 51111]]
within the purview of subsection (r) of the Privacy Act of 1974 (5
U.S.C. 552a), as amended, which requires the submission of new or
altered systems report. The record system being amended is set forth
below, as amended, published in its entirety.
Dated: September 15, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S690.10 DLA-W
System name:
Individual Vehicle Operators File (February 22, 1993, 58 FR 10854).
Changes:
System Identifier:
Replace `DLA-W' with `DLSC'.
* * * * *
System location:
Replace first sentence and with `Commanders of the Defense
Logistics Agency (DLA) Primary Level Field Activities (PLFAs) which
issue vehicle operator's Identification Cards (I.D.).'
Categories of records in the system:
Delete entry and replace with `File contains name, Social Security
Number, date of birth, State and number of currently valid license;
list of arrests or summonses for violation of motor vehicle laws
(excluding parking violations) and convictions, if any; suspensions or
revocations of his/her state license or identification card within the
past five years and any motor vehicle accidents within the past five
years, training and performance record, and other related papers.'
Authority for maintenance of the system:
Delete entry and replace with `40 U.S.C. 471, Federal Property and
Administrative Services Act of 1949; 10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; and E.O. 9397 (SSN).'
* * * * *
Retrievability:
Delete entry and replace with `Retrieved by name or Social Security
Number.'
Safeguards:
Delete entry and replace with `Records are maintained in areas
accessible only to DLA personnel who must use the records to perform
their duties. The computer files are password protected with access
restricted to authorized users. Records are secured in locked or
guarded buildings, locked offices, or locked cabinets during nonduty
hours.'
* * * * *
Notification procedure:
Delete entry and replace with `Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Privacy Act Officer,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2553, Fort Belvoir, VA 22060-6221 or the Privacy Act Officer of the
particular DLA PLFA involved. Official mailing addresses are published
as an appendix to DLA's compilation of systems of records notices.'
Record access procedures:
Delete entry and replace with `Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Privacy Act Officer, Defense Logistics
Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2553, Fort
Belvoir, VA 22060-6221 or the Privacy Act Officer of the particular DLA
PLFA involved. Official mailing addresses are published as an appendix
to DLA's compilation of systems of records notices.'
* * * * *
Record source categories:
Delete entry and replace with `Record subject, court records,
supervisors notes and comments and related documents.'
* * * * *
S690.10 DLSC
System name:
Individual Vehicle Operators File.
System location:
Commanders of the Defense Logistics Agency (DLA) Primary Level
Field Activities (PLFAs) which issue vehicle operator's Identification
Cards (I.D.). Official mailing addresses are published as an appendix
to DLA's compilation of systems of records notices.
Categories of individuals covered by the system:
All persons for whom Defense Logistics Agency has issued permits to
operate motor vehicles or equipment.
Categories of records in the system:
File contains name, Social Security Number, date of birth, State
and number of currently valid license; list of arrests or summonses for
violation of motor vehicle laws (excluding parking violations) and
convictions, if any; suspensions or revocations of his/her state
license or identification card within the past five years and any motor
vehicle accidents within the past five years, training and performance
record, and other related papers.
Authority for maintenance of the system:
40 U.S.C. 471, Federal Property and Administrative Services Act of
1949; 10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; and E.O. 9397 (SSN).
Purpose(s):
Records are maintained and used by DLA officials to determine an
individual's qualifications and fitness to operate government vehicles
and/or equipment.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in paper and electronic form.
Retrievability:
Retrieved by name or Social Security Number.
Safeguards:
Records are maintained in areas accessible only to DLA personnel
who must use the records to perform their duties. The computer files
are password protected with access restricted to authorized users.
Records are secured in locked or guarded buildings, locked offices, or
locked cabinets during nonduty hours.
Retention and disposal:
Records are destroyed 3 years after the individual's termination or
transfer or after cancellation of authorization.
System manager(s) and address:
Commanders of Defense Logistics Agency PLFAs. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves
[[Page 51112]]
is contained in this system of records should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2553, Fort Belvoir, VA 22060-6221 or the
Privacy Act Officer of the particular DLA PLFA involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2553, Fort Belvoir, VA 22060-6221 or the
Privacy Act Officer of the particular DLA PLFA involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Record subject, court records, supervisors notes and comments and
related documents.
Exemptions claimed for the system:
None.
S900.10 CA
System name:
Personnel Roster/Locator Files (June 4, 1993, 58 FR 31697).
Changes:
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with `Current civilian employees, military
personnel, and a select number of former employees of the DLA activity
where records are maintained.'
Categories of records in the system:
Add after the words `next-of-kin name' add `address'.
* * * * *
Purpose(s):
Delete first paragraph and replace with `To notify DLA personnel of
the arrival of visitors, to plan social and honorary recognition
functions, to recall personnel to duty station when required, for use
in emergency notification, and to perform relevant functions/
requirements/actions consistent with managerial functions.'
* * * * *
Retrievability:
Delete entry and replace with `Retrieved by name, Social Security
Number, organization, or grade/rank.'
Safeguards:
Delete entry and replace with `Records are maintained in areas
accessible only to DLA personnel who must use the records to perform
their duties. The computer files are password protected with access
restricted to authorize users. Records are secured in locked or guarded
buildings, locked offices, or locked cabinets during nonduty hours.'
Retention and disposal:
Delete entry and replace with `Records are destroyed upon
termination/departure of DLA personnel or when no longer needed for
notification of official or social Agency functions.'
* * * * *
S900.10 CA
System name:
Personnel Roster/Locator Files.
System location:
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road,
Suite 2533, Fort Belvoir, VA 22060-6221, and the DLA Primary Level
Field Activities (PLFAs). Official mailing addresses are published as
an appendix to DLA's compilation of systems of records notices.
Categories of individuals covered by the system:
Current civilian employees, military personnel, and a select number
of former employees of the DLA activity where records are maintained.
Categories of records in the system:
Records include name, Social Security Number, organizational
assignment, home address and telephone number, grade/rank, position
title and job series, and spouse or next-of-kin name, address, and
telephone numbers.
Security offices and police force records may also contain
emergency medical and disability data, including information on special
equipment or devices the individual requires, name and telephone number
of medical practitioner, and medical alert data.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and Readiness; 10 U.S.C. Chapter 31
(Personnel); and E.O. 9397 (SSN).
Purpose(s):
To notify DLA personnel of the arrival of visitors, to plan social
and honorary recognition functions, to recall personnel to duty station
when required, for use in emergency notification, and to perform
relevant functions/requirements/actions consistent with managerial
functions.
Medical and disability data is used by security and police officers
to identify and locate individuals during medical emergencies, facility
evacuations, and similar threat situations.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to the disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Security and police officers may relay medical and disability data
to emergency medical treatment personnel, local fire fighters, and
similar groups responding to calls for emergency assistance.
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in paper and electronic form.
Retrievability:
Retrieved by name, Social Security Number, organization, or grade/
rank.
Safeguards:
Records are maintained in areas accessible only to DLA personnel
who must use the records to perform their duties. The computer files
are password protected with access restricted to authorize users.
Records are secured in locked or guarded buildings, locked offices, or
locked cabinets during nonduty hours.
Retention and disposal:
Records are destroyed upon termination/departure of DLA personnel
[[Page 51113]]
or when no longer needed for notification of official or social Agency
functions.
System manager(s) and address:
Heads of HQ DLA principal staff elements and Heads of DLA field
activities which maintain locator/roster files. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the
Privacy Act Officer of the particular DLA PLFA involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the
Privacy Act Officer of the particular DLA PLFA involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Record subject.
Exemptions claimed for the system:
None.
[FR Doc. 99-24529 Filed 9-20-99; 8:45 am]
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