[Federal Register Volume 78, Number 58 (Tuesday, March 26, 2013)]
[Pages 18362-18363]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-06830]



[Docket No. FR-5690-N-05]

Proposed Information Collection for Public Comment: Enterprise 
Income Verification (EIV) Systems--Access Authorization Form and Rules 
of Behavior and User Agreement

AGENCY: Office of the Assistant Secretary for Public and Indian 
Housing, HUD.

ACTION: Notice of proposed information collection.


SUMMARY: The proposed information collection requirement described 
below will be submitted to the Office of Management and Budget (OMB) 
for review, as required by the Paperwork Reduction Act. HUD is 
soliciting public comments on the subject proposal.
    The Federal Privacy Act, 5 U.S.C. 552a, as amended, requires HUD to 
identify all individuals who access and use personally identifiable 
information (PII) maintained in HUD systems. This information 
collection identifies the individuals at public housing agencies that 
will access PII from HUD's Public and Indian Housing EIV System.

DATES: Comments Due Date: May 28, 2013.

ADDRESSES: Interested persons are invited to submit comments regarding 
this proposal. Comments should refer to the proposal by name and/or OMB 
Control number and sent to: Colette Pollard, Departmental Reports 
Management Officer, QDAM, Department of Housing and Urban Development, 
451 7th Street SW., Room 4178, Washington, DC 20410-5000; telephone 
(202) 402-3400 (this is not a toll-free number) or email Ms. Pollard at 
[email protected] for a copy of the proposed forms or other 
available information. Persons with hearing or speech impairments may 
access this number via TTY by calling the Federal Information Relay 
Service at (800) 877-8339.

FOR FURTHER INFORMATION CONTACT: Arlette Mussington, Office of Policy, 
Programs and Legislative Initiatives, PIH, Department of Housing and 
Urban Development, 451 7th Street SW., (L'Enfant Plaza, Room 2206), 
Washington, DC; telephone (202) 402-4109, for copies of other available 
documents (this is not a toll-free number).

SUPPLEMENTARY INFORMATION: The Department will submit the proposed 
information collection to the Office of Management and Budget (OMB) for 
review, as required by the Paper Reduction Act of 1995 (44 U.S.C. 
Chapter 35, as amended). This Notice is soliciting comments from 
members of the public and affected agencies concerning the proposed 
collection of information to: (1) Evaluate whether the proposed 
collection of information is necessary for the proper performance of 
the functions of the agency, including whether the information will 
have practical utility; (2) evaluate the accuracy of the agency's 
estimate of the burden of the proposed collection of information; (3) 
enhance the quality, utility, and clarity of the information to be 
collected; and (4) minimize the burden of the collection of information 
on those who are to respond, including through the use of appropriate 
automated collection techniques or other forms of information 
technology; e.g., permitting electronic submission of responses.
    This notice also lists the following information:
    Title of Proposal: Enterprise Income Verification (EIV) System 
Access Authorization Form and Rules of Behavior and User Agreement.
    OMB Control Number: 2577-0267.
    Description of the need for the information and proposed use: In

[[Page 18363]]

accordance with statutory requirements at 5 U.S.C. 552a, as amended 
(most commonly known as the Federal Privacy Act of 1974), the 
Department is required to account for all disclosures of information 
contained in a system of records. Specifically, the Department is 
required to keep an accurate accounting of the name and address of the 
person or agency to which the disclosure is made. The Enterprise Income 
Verification (EIV) System (HUD/PIH-5) is classified as a System of 
Records, as initially published on July 20, 2005, in the Federal 
Register at page 41780 (70 FR 41780) and amended and published on 
August 8, 2006, in the Federal Register at page 45066 (71 FR 45066).
    As a condition of granting HUD staff and staff of processing 
entities with access to the EIV system, each prospective user of the 
system must (1) request access to the system; (2) agree to comply with 
HUD's established rules of behavior; and (3) review and signify their 
understanding of their responsibilities of protecting data protected 
under the Federal Privacy Act (5 U.S.C. 552a, as amended). As such, the 
collection of information about the user and the type of system access 
required by the prospective user is required by HUD to: (1) Identify 
the user; (2) determine if the prospective user in fact requires access 
to the EIV system and in what capacity; (3) provide the prospective 
user with information related to the Rules of Behavior for system usage 
and the user's responsibilities to safeguard data accessed in the 
system once access is granted; and (4) obtain the signature of the 
prospective user to certify the user's understanding of the Rules of 
Behavior and responsibilities associated with his/her use of the EIV 
    HUD collects the following information from each prospective user: 
Public Housing Agency (PHA) code, organization name, address, 
prospective user's full name, HUD-assigned user ID, position title, 
telephone number, facsimile number, type of work which involves the use 
of the EIV system, type of system action requested, requested access 
roles to be assigned to prospective user, public housing development 
numbers to be assigned to prospective PHA user, and prospective user's 
signature and date of request. The information is collected 
electronically and manually (for those who are unable to transmit 
electronically) via a PDF-fillable or Word-fillable document, which can 
be emailed, faxed or mailed to HUD.
    If this information is not collected, the Department will not be in 
compliance with the Federal Privacy Act and be subject to civil 
    Agency Form Numbers: Form HUD 52676 and 52676-I.
    Members of Affected Public: Employees of state or local government, 
public housing agencies (PHAs), and staff of PHA-hired management 
    Estimation of the Total number of hours needed to prepare the 
information collection including number of respondents, frequency of 
response, and hours of response: The estimated number of respondents 
annually is 13,107, including respondents who are new users of the EIV 
system, those who will be users of EIV data only, and respondents who 
are changing user roles in the EIV system. The average time for each 
respondent who is new user of the system or user of the data only is 1 
hour per response and the average time for each respondent who is 
changing roles in the system is .25 hours, for a total burden of 10,736 
    Status of the Proposed Information Collection: Renewal.

    Authority: The Paperwork Reduction Act of 1995, 44 U.S.C. 
Chapter 35, as amended.

    Dated: March 19, 2013.
Merrie Nichols-Dixon,
Deputy Director for Policy, Program and Legislative Initiatives.
[FR Doc. 2013-06830 Filed 3-25-13; 8:45 am]