[Federal Register Volume 79, Number 104 (Friday, May 30, 2014)]
[Pages 31144-31145]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-12560]




Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA)

ACTION: Notice of availability of proposed records schedules; request 
for comments


SUMMARY: The National Archives and Records Administration (NARA) 
publishes notices at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize preservation of records of continuing value in 
the National Archives of the United States and destruction, after a 
specified period, of records lacking administrative, legal, research, 
or other value. NARA publishes notices for records schedules in which 
agencies propose to destroy records not previously authorized for 
disposal or reduce the retention period of records already authorized 
for disposal. NARA invites public comments on such records schedules, 
as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 30, 2014. Once NARA completes the appraisal of the records, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers

[[Page 31145]]

prepare schedules proposing retention periods for records and submit 
these schedules for NARA's approval. These schedules provide for the 
timely transfer into the National Archives of historically valuable 
records and authorize the disposal of all other records after the 
agency no longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
    The schedules listed in this notice are media-neutral unless 
specified otherwise. An item in a schedule is media-neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are 
media-neutral unless the item is limited to a specific medium. (See 36 
CFR 1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food and Nutrition Service (DAA-0462-
2013-0001, 1 item, 1 temporary item). Master files of an electronic 
information system used to track, manage, and forecast activity on 
family nutrition programs.
    2. Department of the Interior, Bureau of Ocean Energy Management 
(N1-589-12-5, 15 items, 12 temporary items). Records documenting 
regulatory oversight and stewardship activities, including operating 
plans for minerals exploration, development, and production; and well 
permits, environmental assessments, and technical assistance 
activities. Proposed for permanent retention are significant oil spill 
risk analyses, environmental studies, and monitoring records.
    3. Department of the Interior, National Park Service (DAA-0515-
2013-0001, 6 items, 2 temporary items). Administrative and non-
significant records of the Historic American Building Survey, Historic 
American Engineering Record, and Historic American Landscape Survey. 
Proposed for permanent retention are high-level subject files, project 
case files and supporting records, and publications.
    4. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-11-9, 1 item, 1 temporary item). Master files of 
an electronic information system used to manage projects.
    5. Environmental Protection Agency, Agency-wide (DAA-0412-2013-
0007, 3 items, 2 temporary items). Public affairs records, including 
working papers, publications not depicting environmental activities, 
and routine and administrative records. Proposed for permanent 
retention are historically significant public affairs records, 
including news releases, publications and promotional items, records of 
public hearings, and environmental training materials.
    6. Library of Congress, Agency-wide (DAA-0297-2014-0007, 20 items, 
20 temporary items). Records relating to facilities and safety, 
including facilities management requisition files, work authorizations, 
environmental logs and assessments, and program files related to safety 
management, fire protection, and industrial hygiene.
    7. National Archives and Records Administration, Research Services 
(N2-84-14-1, 1 item, 1 temporary item). Records of Foreign Service 
Posts of the Department of State including copies of diplomatic serials 
and copies of property inventories. These records were accessioned to 
the National Archives but lack sufficient historical value to warrant 
continued preservation.
    8. Office of Personnel Management, Executive Secretariat (DAA-0478-
2014-0001, 2 items, 2 temporary items). Records of the Ombudsman Office 
including general correspondence and internal inquiries.
    9. Office of Personnel Management, Planning and Policy Analysis 
Division (DAA-0478-2014-0005, 2 items, 2 temporary items). Master files 
and outputs of an electronic information system containing medical 
claims information, enrollment information, and provider information 
for Federal employee health insurance programs.
    10. Office of Personnel Management, Employee Services (DAA-0478-
2014-0006, 3 items, 3 temporary items). Master files of an electronic 
information system containing job announcements, applicant data, and 
Web site content.
    11. Office of Personnel Management, Federal Investigative Services 
(DAA-0478-2014-0007, 1 item, 1 temporary item). Monthly progress 
reports on completion of security investigations.

    Dated: May 22, 2014.
Paul M. Wester, Jr.
Chief Records Officer for the U.S. Government.
[FR Doc. 2014-12560 Filed 5-29-14; 8:45 am]