[Federal Register Volume 79, Number 150 (Tuesday, August 5, 2014)]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-18476]
DEPARTMENT OF EDUCATION
Application for New Awards; Technical Assistance on State Data
Collection--IDEA Data Management Center
AGENCY: Office of Special Education and Rehabilitative Services,
Department of Education.
Technical Assistance on State Data Collection--IDEA Data Management
Center Notice inviting applications for new awards for fiscal year (FY)
Catalog of Federal Domestic Assistance (CFDA) Number: 84.373M.
Application Available: August 5, 2014.
Deadline for Transmittal of Applications: September 4, 2014.
Full Text of Announcement
I. Funding Opportunity Description
Purpose of Program: The purpose of the Technical Assistance on
State Data Collection program is to improve the capacity of States to
meet the Individual
with Disabilities Education Act (IDEA) data collection and reporting
requirements. Funding for the program is authorized under section
611(c)(1) of IDEA, which gives the Secretary the authority to reserve
funds appropriated under Part B of the IDEA to provide technical
assistance (TA) activities authorized under section 616(i) of IDEA.
Section 616(i) of IDEA requires the Secretary to review the data
collection and analysis capacity of States to ensure that data and
information determined necessary for implementation of IDEA section 616
are collected, analyzed, and accurately reported to the Secretary. It
also requires the Secretary to provide TA, where needed, to improve the
capacity of States to meet the data collection requirements under IDEA
Parts B and C, which include the data collection requirements in IDEA
sections 616 and 618.
Priority: This priority is from the notice of final priority for
this program, published elsewhere in this issue of the Federal
Absolute Priority: For FY 2014 and any subsequent year in which we
make awards from the list of unfunded applicants from this competition,
this priority is an absolute priority. Under 34 CFR 75.105(c)(3), we
consider only applications that meet this priority.
This priority is:
IDEA Data Management Center
The purpose of this priority is to fund a cooperative agreement to
establish and operate an IDEA Data Management Center (Center) to
achieve, at a minimum, the following expected outcomes: (a) Improve
States' data management procedures and data systems architecture to
build data files and reports to improve States' capacity to meet the
Part B reporting requirements under sections 616 and 618 of IDEA; and
(b) improve States' capacity to utilize their statewide longitudinal
data systems (SLDS) to report high-quality data under IDEA Part B as
required under sections 616 and 618 of IDEA. The Center's work will
comply with the privacy and confidentiality protections in the Family
Educational Rights and Privacy Act (FERPA) and IDEA and will not
provide the Department with access to child-level data.
Project Activities. To meet the requirements of this priority, the
IDEA Data Management Center, at a minimum, must:
Knowledge Development Activities in Year One
(a) Document the methods of collecting, processing, and reporting
the IDEA Part B section 616 and 618 data for the 60 State educational
agencies (SEAs). The documentation must align the data used by the
States to meet the Part B IDEA data to the Common Education Data
(b) Analyze the methods of collecting, processing, and reporting
the Part B IDEA data for commonalities and challenges and identify
States in need of intensive or targeted TA.
Technical Assistance and Dissemination Activities
(a) Provide intensive TA \1\ to at least 10 States to improve their
ability to utilize SLDS as sources for reporting Part B data required
under sections 616 and 618 of IDEA. The Center must use information
obtained through the activities described under paragraph (a) of the
Knowledge Development Activities in Year One section of this priority
to inform the intensive TA, which must be focused on States that are
not using their SLDS to report their IDEA Part B section 616 and 618
\1\ ``Intensive, sustained TA'' means TA services often provided
on-site and requiring a stable, ongoing relationship between the TA
center staff and the TA recipient. ``TA services'' are defined as
negotiated series of activities designed to reach a valued outcome.
This category of TA should result in changes to policy, program,
practice, or operations that support increased recipient capacity or
improved outcomes at one or more systems levels.
Note: Applicants must describe the methods and criteria they
will use to recruit and select States for intensive TA. The Center
must obtain approval from the Office of Special Education Programs
(OSEP) on the final selection of intensive TA States.
(b) Provide a range of targeted and general TA products and
services for improving States' capacity to report high-quality Part B
data required under sections 616 and 618 of IDEA. Such TA must include,
at a minimum:
(1) Working with the Department to develop open source electronic
tools to assist States in building EDFacts data files and reports that
can be submitted to the Department and made available to the public.
The tools must utilize CEDS and meet all States' and entities' needs
associated with reporting the Part B data required under sections 616
and 618 of IDEA;
(2) Developing a plan to maintain the appropriate functionality of
the open source electronic tools described in paragraph (1) as changes
are made to data collections, reporting requirements, file
specifications, and CEDS;
(3) Assisting States in preparing their data in order to use the
open source electronic tools (e.g., transforming data into a data
(4) Conducting training with State staff to use the open source
(5) Developing CEDS ``Connections'' \2\ to calculate metrics needed
to report the Part B data required under sections 616 and 618 of IDEA;
\2\ For more information on CEDS Connections, see: https://ceds.ed.gov/connect.aspx.
(6) Developing white papers and presentations that include tools
and solutions to challenges in data management procedures and data
system architecture for reporting the Part B data required under
sections 616 and 618 of IDEA.
(a) Communicate and coordinate, on an ongoing basis, with other
Department-funded projects, including those providing data-related
support to States, such as the IDEA Data Center (IDC), the Center for
IDEA Early Childhood Data Systems (DaSy Center), the CEDS initiative,
the SLDS program, the Privacy Technical Assistance Center, and the
Center for Systemic Improvement (CSI) (if funded); and
(b) Maintain ongoing communication with the OSEP project officer.
In addition to these programmatic requirements, to be considered
for funding under this priority, applicants must meet the application
and administrative requirements in this priority. OSEP encourages
innovative approaches to meet these requirements, which are:
(a) Demonstrate, in the narrative section of the application under
``Significance of the Project,'' how the proposed project will--
(1) Address State challenges in collecting, analyzing, and
accurately reporting valid and reliable IDEA data on State data
management procedures and data systems architecture and in building
EDFacts data files and reports for timely and accurate reporting of the
IDEA data to the Department and the public. To meet this requirement
the applicant must--
(i) Demonstrate knowledge of IDEA data collections and EDFacts file
specifications for the IDEA data collection; and
(ii) Present information about the difficulties that States have
encountered in the collection and submission of valid and reliable IDEA
(2) Result in improved IDEA data collection and reporting.
(b) Demonstrate, in the narrative section of the application under
``Quality of the Project Services,'' how the proposed project will--
(1) Achieve the project's goals, objectives, and intended outcomes.
meet this requirement, the applicant must provide--
(i) Measurable intended project outcomes; and
(ii) The logic model by which the proposed project will achieve its
(2) Use a conceptual framework to develop project plans and
activities, describing any underlying concepts, assumptions,
expectations, beliefs, or theories, as well as the presumed
relationships or linkages among them, and any empirical support for
(3) Be based on current research and make use of evidence-based
practices. To meet this requirement, the applicant must describe--
(i) The current research on the effectiveness of IDEA data
collection strategies, data management procedures, and data systems
(ii) How the current research about adult learning principles and
implementation science will inform the proposed TA; and
(iii) How the proposed project will incorporate current research
and evidence-based practices in the development and delivery of its
products and services;
(4) Develop products and provide services that are of high quality
and sufficient intensity and duration to achieve the intended outcomes
of the project. To address this requirement, the applicant must
(i) How it will develop knowledge of States' data management
processes and data systems architecture;
(ii) How it will facilitate and support the leadership role State
staff will take in improving States' data management procedures and
data systems architecture;
(iii) Its proposed approach to universal, general TA \3\ for the 60
\3\ ``Universal, general TA'' means TA and information provided
to independent users through their own initiative, resulting in
minimal interaction with TA center staff and including one-time,
invited or offered conference presentations by TA center staff. This
category of TA also includes information or products, such as
newsletters, guidebooks, or research syntheses, downloaded from the
TA center's Web site by independent users. Brief communications by
TA center staff with recipients, either by telephone or email, are
also considered universal, general TA.
(iv) Its proposed approach to targeted, specialized TA,\4\ which
\4\ ``Targeted, specialized TA'' means TA service based on needs
common to multiple recipients and not extensively individualized. A
relationship is established between the TA recipient and one or more
TA center staff. This category of TA includes one-time, labor-
intensive events, such as facilitating strategic planning or hosting
regional or national conferences. It can also include episodic, less
labor-intensive events that extend over a period of time, such as
facilitating a series of conference calls on single or multiple
topics that are designed around the needs of the recipients.
Facilitating communities of practice can also be considered
targeted, specialized TA.
(A) The intended recipients of the products and services under this
(B) Its proposed approach to measure the readiness of potential TA
recipients to work with the project, assessing, at a minimum, their
current infrastructure, available resources, and ability to build
capacity at the local educational agency (LEA) level, as appropriate;
(v) Its proposed approach to intensive, sustained TA, which must
(A) The intended recipients of the products and services under this
(B) Its proposed approach to measure the readiness of the SEAs to
work with the proposed project including the SEAs' commitment to the
initiative, fit of the initiatives, current infrastructure, available
resources, and ability to build capacity at the LEA level, as
(C) Its proposed plan for assisting SEAs to build training systems
that include professional development based on adult learning
principles and coaching.
(5) Develop products and implement services to maximize the
project's efficiency. To address this requirement, the applicant must
(i) How the proposed project will use technology to achieve the
intended project outcomes; and
(ii) With whom the proposed project will collaborate and the
intended outcomes of this collaboration.
(c) Demonstrate, in the narrative section of the application under
``Quality of the Evaluation Plan,'' how--
(1) The proposed project will collect and analyze data on specific
and measurable goals, objectives, and intended outcomes of the project.
To address this requirement, the applicant must describe its--
(i) Proposed evaluation methodologies, including instruments, data
collection methods, and analyses; and
(ii) Proposed standards of effectiveness;
(2) The proposed project will use the evaluation results to examine
the effectiveness of its implementation and its progress toward
achieving the intended outcomes; and
(3) The methods of evaluation will produce quantitative and
qualitative data that demonstrate whether the project achieved the
(d) Demonstrate, in the narrative section of the application under
``Adequacy of Project Resources,'' how--
(1) The proposed project will encourage applications for employment
from persons who are members of groups that have traditionally been
underrepresented based on race, color, national origin, gender, age, or
disability, as appropriate;
(2) The proposed key project personnel, consultants, and
subcontractors have the qualifications and experience to carry out the
proposed activities and achieve the project's intended outcomes;
(3) The applicant and any key partners have adequate resources to
carry out the proposed activities; and
(4) The proposed costs are reasonable in relation to the
anticipated results and benefits.
(e) Demonstrate, in the narrative section of the application under
``Quality of the Management Plan,'' how--
(1) The proposed management plan will ensure that the project's
intended outcomes will be achieved on time and within budget. To
address this requirement, the applicant must describe--
(i) Clearly defined responsibilities for key project personnel,
consultants, and subcontractors, as applicable; and
(ii) Timelines and milestones for accomplishing the project tasks;
(2) How key project personnel and any consultants and
subcontractors will be allocated to the project and how these
allocations are appropriate and adequate to achieve the project's
(3) The proposed management plan will ensure that the products and
services provided are of high quality; and
(4) The proposed project will benefit from a diversity of
perspectives, including those of State and local personnel, TA
providers, researchers, and policy makers, among others, in its
development and operation.
(f) Address the following application requirements. The applicant
(1) Include in Appendix A of the application a logic model that
depicts, at a minimum, the goals, activities, outputs, and outcomes of
the project. A logic model communicates how a project will achieve its
intended outcomes and provides a framework for both the formative and
summative evaluations of the project.
Note: The following Web sites provide more information on logic
models: www.researchutilization.org/matrix/logicmodel_resource3c.html and www.tadnet.org/pages/589;
(2) Include in Appendix A of the application a conceptual framework
for the project;
(3) Include in Appendix A of the application person-loading charts
and timelines, as applicable, to illustrate the management plan
described in the narrative;
(4) Include in the budget funding for attendance at the following:
(i) A one and one-half day kick-off meeting in Washington, DC,
after receipt of the award, and an annual planning meeting in
Washington, DC, with the OSEP project officer and other relevant staff
during each subsequent year of the project period.
Note: Within 30 days of receipt of the award, a post-award
teleconference must be held between the OSEP project officer and the
grantee's project director or other authorized representative;
(ii) A two and one-half day project directors' meeting in
Washington, DC, to occur every other year beginning with the meeting
scheduled for Summer, 2016;
(iii) Two annual two-day trips for Department briefings,
Department-sponsored conferences, and other meetings, as requested by
(iv) A one-day intensive review meeting in Washington, DC, during
the last half of the second year of the project period;
(5) Include in the budget a line item for an annual set-aside of
five percent of the grant amount to support emerging needs that are
consistent with the proposed project's intended outcomes, as those
needs are identified in consultation with OSEP.
Note: With approval from the OSEP project officer, the project
must reallocate any remaining funds from this annual set-aside no
later than the end of the third quarter of each budget period; and
(6) Maintain a Web site that meets government or industry-
recognized standards for accessibility.
Program Authority: 20 U.S.C. 1411(c), 1416(i), 1418(c), and
Applicable Regulations: (a) The Education Department General
Administrative Regulations (EDGAR) in 34 CFR parts 74, 75, 77, 79, 80,
81, 82, 84, 86, 97, 98, and 99. (b) The Education Department debarment
and suspension regulations in 2 CFR part 3485. (c) The regulations for
this program in 34 CFR section 300.702. (d) The notice of final
priority, published elsewhere in this issue of the Federal Register.
Note: The regulations in 34 CFR part 79 apply to all applicants
except federally recognized Indian tribes.
Note: The regulations in 34 CFR part 86 apply to institutions of
higher education (IHEs) only.
II. Award Information
Type of Award: Cooperative agreement.
Estimated Available Funds: $2,500,000.
Contingent upon the availability of funds and the quality of
applications, we may make additional awards in FY 2015 from the list of
unfunded applicants from this competition.
Maximum Award: We will reject any application that proposes a
budget exceeding $2,500,000 for a single budget period of 12 months.
The Assistant Secretary for Special Education and Rehabilitation
Services may change the maximum amount through a notice published in
the Federal Register.
Estimated Number of Awards: 1.
Note: The Department is not bound by any estimates in this
Project Period: Up to 60 months.
III. Eligibility Information
1. Eligible Applicants: SEAs; LEAs, including public charter
schools that are considered LEAs under State law; IHEs; other public
agencies; private nonprofit organizations; outlying areas; freely
associated States; Indian tribes or tribal organizations; and for-
2. Cost Sharing or Matching: This competition does not require cost
sharing or matching.
3. Other General Requirements:
(a) Recipients of funding under this competition must make positive
efforts to employ and advance in employment qualified individuals with
disabilities (see section 606 of IDEA).
(b) Each applicant for, and recipient of, funding under this
program must involve individuals with disabilities, or parents of
individuals with disabilities ages birth through 26, in planning,
implementing, and evaluating the project (see section 682(a)(1)(A) of
IV. Application and Submission Information
1. Address to Request Application Package: You can obtain an
application package via the Internet or from the Education Publications
Center (ED Pubs). To obtain a copy via the Internet, use the following
address: www.ed.gov/fund/grant/apply/grantapps/index.html. To obtain a
copy from ED Pubs, write, fax, or call the following: ED Pubs, U.S.
Department of Education, P.O. Box 22207, Alexandria, VA 22304.
Telephone, toll free: 1-877-433-7827. FAX: (703) 605-6794. If you use a
telecommunications device for the deaf (TDD) or a text telephone (TTY),
call, toll free: 1-877-576-7734.
You can contact ED Pubs at its Web site, also: www.EDPubs.gov or at
its email address: firstname.lastname@example.org.
If you request an application package from ED Pubs, be sure to
identify this competition as follows: CFDA Number 84.373M.
Individuals with disabilities can obtain a copy of the application
package in an accessible format (e.g., braille, large print, audiotape,
or compact disc) by contacting the person or team listed under
Accessible Format in section VIII of this notice.
2. Content and Form of Application Submission: Requirements
concerning the content of an application, together with the forms you
must submit, are in the application package for this competition. Page
Limit: The application narrative (Part III of the application) is where
you, the applicant, address the selection criteria that reviewers use
to evaluate your application. You must limit Part III to no more than
75 pages, using the following standards:
A ``page'' is 8.5 x 11, on one side
only, with 1 margins at the top, bottom, and both sides.
Double space (no more than three lines per vertical inch)
all text in the application narrative, including titles, headings,
footnotes, quotations, reference citations, and captions, as well as
all text in charts, tables, figures, graphs, and screen shots.
Use a font that is 12 point or larger.
Use one of the following fonts: Times New Roman, Courier,
Courier New, or Arial. An application submitted in any other font
(including Times Roman or Arial Narrow) will not be accepted.
The page limit and double-spacing requirement does not apply to
Part I, the cover sheet; Part II, the budget section, including the
narrative budget justification; Part IV, the assurances and
certifications; or the abstract (follow the guidance provided in the
application package for completing the abstract), the table of
contents, the list of priority requirements, the resumes, the reference
list, the letters of support, or the appendices. However, the page
limit and double-spacing requirement does apply to the application
narrative (Part III), including all text in charts, tables, figures,
graphs, and screen shots.
We will reject your application if you exceed the page limit in the
application narrative section; or if you apply standards other than
those specified in this notice and the application package.
3. Submission Dates and Times:
Applications Available: August 5, 2014.
Deadline for Transmittal of Applications: September 4, 2014.
Applications for grants under this competition must be submitted
electronically using the Grants.gov Apply site (Grants.gov). For
information (including dates and times) about how to submit your
application electronically, or in paper format by mail or hand delivery
if you qualify for an exception to the electronic submission
requirement, please refer to section IV. 7. Other Submission
Requirements of this notice.
We do not consider an application that does not comply with the
Individuals with disabilities who need an accommodation or
auxiliary aid in connection with the application process should contact
the person listed under FOR FURTHER INFORMATION CONTACT in section VII
of this notice. If the Department provides an accommodation or
auxiliary aid to an individual with a disability in connection with the
application process, the individual's application remains subject to
all other requirements and limitations in this notice.
4. Intergovernmental Review: This competition is subject to
Executive Order 12372 and the regulations in 34 CFR part 79. However,
under 34 CFR 79.8(a), we waive intergovernmental review in order to
make an award by the end of FY 2014.
5. Funding Restrictions: We reference regulations outlining funding
restrictions in the Applicable Regulations section of this notice.
6. Data Universal Numbering System Number, Taxpayer Identification
Number, and System for Award Management: To do business with the
Department of Education, you must--
a. Have a Data Universal Numbering System (DUNS) number and a
Taxpayer Identification Number (TIN);
b. Register both your DUNS number and TIN with the System for Award
Management (SAM) (formerly the Central Contractor Registry (CCR)), the
Government's primary registrant database;
c. Provide your DUNS number and TIN on your application; and
d. Maintain an active SAM registration with current information
while your application is under review by the Department and, if you
are awarded a grant, during the project period.
You can obtain a DUNS number from Dun and Bradstreet. A DUNS number
can be created within one to two business days.
If you are a corporate entity, agency, institution, or
organization, you can obtain a TIN from the Internal Revenue Service.
If you are an individual, you can obtain a TIN from the Internal
Revenue Service or the Social Security Administration. If you need a
new TIN, please allow 2-5 weeks for your TIN to become active.
The SAM registration process can take approximately seven business
days, but may take upwards of several weeks, depending on the
completeness and accuracy of the data entered into the SAM database by
an entity. Thus, if you think you might want to apply for Federal
financial assistance under a program administered by the Department,
please allow sufficient time to obtain and register your DUNS number
and TIN. We strongly recommend that you register early.
Note: Once your SAM registration is active, you will need to
allow 24 to 48 hours for the information to be available in
Grants.gov and before you can submit an application through
If you are currently registered with SAM, you may not need to make
any changes. However, please make certain that the TIN associated with
your DUNS number is correct. Also note that you will need to update
your registration annually. This may take three or more business days.
Information about SAM is available at www.SAM.gov. To further
assist you with obtaining and registering your DUNS number and TIN in
SAM or updating your existing SAM account, we have prepared a SAM.gov
Tip Sheet, which you can find at: http://www2.ed.gov/fund/grant/apply/sam-faqs.html.
In addition, if you are submitting your application via Grants.gov,
you must (1) be designated by your organization as an Authorized
Organization Representative (AOR); and (2) register yourself with
Grants.gov as an AOR. Details on these steps are outlined at the
following Grants.gov Web page: www.grants.gov/web/grants/register.html.
7. Other Submission Requirements: Applications for grants under
this competition must be submitted electronically unless you qualify
for an exception to this requirement in accordance with the
instructions in this section.
a. Electronic Submission of Applications
Applications for grants under the IDEA Data Management Center
competition, CFDA number 84.373M, must be submitted electronically
using the Governmentwide Grants.gov Apply site at www.Grants.gov.
Through this site, you will be able to download a copy of the
application package, complete it offline, and then upload and submit
your application. You may not email an electronic copy of a grant
application to us.
We will reject your application if you submit it in paper format
unless, as described elsewhere in this section, you qualify for one of
the exceptions to the electronic submission requirement and submit, no
later than two weeks before the application deadline date, a written
statement to the Department that you qualify for one of these
exceptions. Further information regarding calculation of the date that
is two weeks before the application deadline date is provided later in
this section under Exception to Electronic Submission Requirement.
You may access the electronic grant application for the IDEA Data
Management Center competition at www.Grants.gov. You must search for
the downloadable application package for this competition by the CFDA
number. Do not include the CFDA number's alpha suffix in your search
(e.g., search for 84.373, not 84.373M).
Please note the following:
When you enter the Grants.gov site, you will find
information about submitting an application electronically through the
site, as well as the hours of operation.
Applications received by Grants.gov are date and time
stamped. Your application must be fully uploaded and submitted and must
be date and time stamped by the Grants.gov system no later than 4:30:00
p.m., Washington, DC time, on the application deadline date. Except as
otherwise noted in this section, we will not accept your application if
it is received--that is, date and time stamped by the Grants.gov
system--after 4:30:00 p.m., Washington, DC time, on the application
deadline date. We do not consider an application that does not comply
with the deadline requirements. When we retrieve your application from
Grants.gov, we will notify you if we are rejecting your application
because it was date and time stamped by the Grants.gov system after
4:30:00 p.m., Washington, DC time, on the application deadline date.
The amount of time it can take to upload an application
will vary depending on a variety of factors, including the size of the
application and the speed of your Internet connection. Therefore, we
strongly recommend that you do not wait until the application deadline
date to begin the submission process through Grants.gov.
You should review and follow the Education Submission
Procedures for submitting an application through Grants.gov that are
included in the application package for this competition to ensure that
you submit your application in a timely manner to the Grants.gov
system. You can also find the Education Submission Procedures
pertaining to Grants.gov under News and Events on the Department's G5
system home page at www.G5.gov.
You will not receive additional point value because you
submit your application in electronic format, nor will we penalize you
if you qualify for an exception to the electronic submission
requirement, as described elsewhere in this section, and submit your
application in paper format.
You must submit all documents electronically, including
all information you typically provide on the following forms: The
Application for Federal Assistance (SF 424), the Department of
Education Supplemental Information for SF 424, Budget Information--Non-
Construction Programs (ED 524), and all necessary assurances and
You must upload any narrative sections and all other
attachments to your application as files in a PDF (Portable Document)
read-only, non-modifiable format. Do not upload an interactive or
fillable PDF file. If you upload a file type other than a read-only,
non-modifiable PDF or submit a password-protected file, we will not
review that material. Additional, detailed information on how to attach
files is in the application instructions.
Your electronic application must comply with any page-
limit requirements described in this notice.
After you electronically submit your application, you will
receive from Grants.gov an automatic notification of receipt that
contains a Grants.gov tracking number. (This notification indicates
receipt by Grants.gov only, not receipt by the Department.) The
Department then will retrieve your application from Grants.gov and send
a second notification to you by email. This second notification
indicates that the Department has received your application and has
assigned your application a PR/Award number (an ED-specified
identifying number unique to your application).
We may request that you provide us original signatures on
forms at a later date.
Application Deadline Date Extension in Case of Technical Issues
with the Grants.gov System: If you are experiencing problems submitting
your application through Grants.gov, please contact the Grants.gov
Support Desk, toll free, at 1-800-518-4726. You must obtain a
Grants.gov Support Desk Case Number and must keep a record of it.
If you are prevented from electronically submitting your
application on the application deadline date because of technical
problems with the Grants.gov system, we will grant you an extension
until 4:30:00 p.m., Washington, DC time, the following business day to
enable you to transmit your application electronically or by hand
delivery. You also may mail your application by following the mailing
instructions described elsewhere in this notice.
If you submit an application after 4:30:00 p.m., Washington, DC
time, on the application deadline date, please contact the person
listed under FOR FURTHER INFORMATION CONTACT in section VII of this
notice and provide an explanation of the technical problem you
experienced with Grants.gov, along with the Grants.gov Support Desk
Case Number. We will accept your application if we can confirm that a
technical problem occurred with the Grants.gov system and that that
problem affected your ability to submit your application by 4:30:00
p.m., Washington, DC time, on the application deadline date. The
Department will contact you after a determination is made on whether
your application will be accepted.
Note: The extensions to which we refer in this section apply
only to the unavailability of, or technical problems with, the
Grants.gov system. We will not grant you an extension if you failed
to fully register to submit your application to Grants.gov before
the application deadline date and time or if the technical problem
you experienced is unrelated to the Grants.gov system.
Exception to Electronic Submission Requirement: You qualify for an
exception to the electronic submission requirement, and may submit your
application in paper format, if you are unable to submit an application
through the Grants.gov system because--
You do not have access to the Internet; or
You do not have the capacity to upload large documents to
the Grants.gov system; and
No later than two weeks before the application deadline
date (14 calendar days or, if the fourteenth calendar day before the
application deadline date falls on a Federal holiday, the next business
day following the Federal holiday), you mail or fax a written statement
to the Department, explaining which of the two grounds for an exception
prevents you from using the Internet to submit your application.
If you mail your written statement to the Department, it must be
postmarked no later than two weeks before the application deadline
date. If you fax your written statement to the Department, we must
receive the faxed statement no later than two weeks before the
application deadline date.
Address and mail or fax your statement to: Meredith Miceli, U.S.
Department of Education, 400 Maryland Avenue SW., Room 4071, Potomac
Center Plaza (PCP), Washington, DC 20202-2600. FAX: (202) 245-7617.
Your paper application must be submitted in accordance with the
mail or hand delivery instructions described in this notice.
b. Submission of Paper Applications by Mail
If you qualify for an exception to the electronic submission
requirement, you may mail (through the U.S. Postal Service or a
commercial carrier) your application to the Department. You must mail
the original and two copies of your application, on or before the
application deadline date, to the Department at the following address:
U.S. Department of Education, Application Control Center, Attention:
(CFDA Number 84.373M), LBJ Basement Level 1, 400 Maryland Avenue SW.,
Washington, DC 20202-4260.
You must show proof of mailing consisting of one of the following:
(1) A legibly dated U.S. Postal Service postmark.
(2) A legible mail receipt with the date of mailing stamped by the
U.S. Postal Service.
(3) A dated shipping label, invoice, or receipt from a commercial
(4) Any other proof of mailing acceptable to the Secretary of the
U.S. Department of Education.
If you mail your application through the U.S. Postal Service, we do
not accept either of the following as proof of mailing:
(1) A private metered postmark.
(2) A mail receipt that is not dated by the U.S. Postal Service.
If your application is postmarked after the application deadline
date, we will not consider your application.
Note: The U.S. Postal Service does not uniformly provide a dated
postmark. Before relying on this method, you should check with your
local post office.
c. Submission of Paper Applications by Hand Delivery
If you qualify for an exception to the electronic submission
requirement, you (or a courier service) may deliver your paper
application to the Department by
hand. You must deliver the original and two copies of your application
by hand, on or before the application deadline date, to the Department
at the following address: U.S. Department of Education, Application
Control Center, Attention: (CFDA Number 84.373M), 550 12th Street SW.,
Room 7039, Potomac Center Plaza, Washington, DC 20202-4260.
The Application Control Center accepts hand deliveries daily
between 8:00 a.m. and 4:30:00 p.m., Washington, DC time, except
Saturdays, Sundays, and Federal holidays.
Note for Mail or Hand Delivery of Paper Applications: If you
mail or hand deliver your application to the Department--
(1) You must indicate on the envelope and--if not provided by
the Department--in Item 11 of the SF 424 the CFDA number, including
suffix letter, if any, of the competition under which you are
submitting your application; and
(2) The Application Control Center will mail to you a
notification of receipt of your grant application. If you do not
receive this notification within 15 business days from the
application deadline date, you should call the U.S. Department of
Education Application Control Center at (202) 245-6288.
V. Application Review Information
1. Selection Criteria: The selection criteria for this competition
are from 34 CFR 75.210 and are listed in the application package.
2. Review and Selection Process: We remind potential applicants
that in reviewing applications in any discretionary grant competition,
the Secretary may consider, under 34 CFR 75.217(d)(3), the past
performance of the applicant in carrying out a previous award, such as
the applicant's use of funds, achievement of project objectives, and
compliance with grant conditions. The Secretary may also consider
whether the applicant failed to submit a timely performance report or
submitted a report of unacceptable quality.
In addition, in making a competitive grant award, the Secretary
also requires various assurances including those applicable to Federal
civil rights laws that prohibit discrimination in programs or
activities receiving Federal financial assistance from the Department
of Education (34 CFR 100.4, 104.5, 106.4, 108.8, and 110.23).
3. Additional Review and Selection Process Factors: In the past,
the Department has had difficulty finding peer reviewers for certain
competitions because so many individuals who are eligible to serve as
peer reviewers have conflicts of interest. The standing panel
requirements under section 682(b) of IDEA also have placed additional
constraints on the availability of reviewers. Therefore, the Department
has determined that, for some discretionary grant competitions,
applications may be separated into two or more groups and ranked and
selected for funding within specific groups. This procedure will make
it easier for the Department to find peer reviewers, by ensuring that
greater numbers of individuals who are eligible to serve as reviewers
for any particular group of applicants will not have conflicts of
interest. It also will increase the quality, independence, and fairness
of the review process, while permitting panel members to review
applications under discretionary grant competitions for which they also
have submitted applications. However, if the Department decides to
select an equal number of applications in each group for funding, this
may result in different cut-off points for fundable applications in
4. Special Conditions: Under 34 CFR 74.14 and 80.12, the Secretary
may impose special conditions on a grant if the applicant or grantee is
not financially stable; has a history of unsatisfactory performance;
has a financial or other management system that does not meet the
standards in 34 CFR part 74 or 80, as applicable; has not fulfilled the
conditions of a prior grant; or is otherwise not responsible.
VI. Award Administration Information
1. Award Notices: If your application is successful, we notify your
U.S. Representative and U.S. Senators and send you a Grant Award
Notification (GAN); or we may send you an email containing a link to
access an electronic version of your GAN. We may notify you informally,
If your application is not evaluated or not selected for funding,
we notify you.
2. Administrative and National Policy Requirements: We identify
administrative and national policy requirements in the application
package and reference these and other requirements in the Applicable
Regulations section of this notice.
We reference the regulations outlining the terms and conditions of
an award in the Applicable Regulations section of this notice and
include these and other specific conditions in the GAN. The GAN also
incorporates your approved application as part of your binding
commitments under the grant.
3. Reporting: (a) If you apply for a grant under this competition,
you must ensure that you have in place the necessary processes and
systems to comply with the reporting requirements in 2 CFR part 170
should you receive funding under the competition. This does not apply
if you have an exception under 2 CFR 170.110(b).
(b) At the end of your project period, you must submit a final
performance report, including financial information, as directed by the
Secretary. If you receive a multi-year award, you must submit an annual
performance report that provides the most current performance and
financial expenditure information as directed by the Secretary under 34
CFR 75.118. The Secretary may also require more frequent performance
reports under 34 CFR 75.720(c). For specific requirements on reporting,
please go to www.ed.gov/fund/grant/apply/appforms/appforms.html.
4. Performance Measures: The goal of the IDEA Data Management
Center is to provide TA that will improve the capacity of States to
meet IDEA data collection and reporting requirements. Under the
Government Performance and Results Act of 1993 (GPRA), the Department
has established a set of performance measures, including long-term
measures, that are designed to yield information on the effectiveness
and quality of the Technical Assistance and Dissemination to Improve
Services and Results for Children with Disabilities program. We are
proposing to use the measures established for the Technical Assistance
and Dissemination to Improve Services and Results for Children with
Disabilities program to assess the performance of the Technical
Assistance on State Data Collection program. See www2.ed.gov/fund/grant/apply/osep/funding.html. The Department will use these measures
to assess the extent to which this program provides high-quality
products and services, the relevance of project products and services
to educational and early intervention policy and practice, and the
usefulness of products and services to improve State data capacity to
collect and report IDEA data. Grantees will be required to report
information on their project's performance in annual reports to the
Department (34 CFR 75.590).
5. Continuation Awards: In making a continuation award, the
Secretary may consider, under 34 CFR 75.253, the extent to which a
grantee has made ``substantial progress toward meeting the objectives
in its approved application.'' This consideration includes the review
of a grantee's progress in meeting the targets and projected outcomes
in its approved application, and whether the grantee has expended funds
in a manner that is consistent with its approved application and
budget. In making a continuation
grant, the Secretary also considers whether the grantee is operating in
compliance with the assurances in its approved application, including
those applicable to Federal civil rights laws that prohibit
discrimination in programs or activities receiving Federal financial
assistance from the Department (34 CFR 100.4, 104.5, 106.4, 108.8, and
VII. Agency Contact
FOR FURTHER INFORMATION CONTACT: Meredith Miceli, U.S. Department of
Education, 400 Maryland Avenue SW., Room 4071, PCP, Washington, DC
20202-2600. Telephone: (202) 245-6028 or by email:
VIII. Other Information
Accessible Format: Individuals with disabilities can obtain this
document and a copy of the application package in an accessible format
(e.g., braille, large print, audiotape, or compact disc) by contacting
the Grants and Contracts Services Team, U.S. Department of Education,
400 Maryland Avenue SW., Room 5075, PCP, Washington, DC 20202-2550.
Telephone: (202) 245-7363. If you use a TDD or a TTY, call the FRS,
toll free, at 1-800-877-8339.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. Free
Internet access to the official edition of the Federal Register and the
Code of Federal Regulations is available via the Federal Digital System
at: www.gpo.gov/fdsys. At this site you can view this document, as well
as all other documents of this Department published in the Federal
Register, in text or Adobe Portable Document Format (PDF). To use PDF
you must have Adobe Acrobat Reader, which is available free at the
You may also access documents of the Department published in the
Federal Register by using the article search feature at:
www.federalregister.gov. Specifically, through the advanced search
feature at this site, you can limit your search to documents published
by the Department.
Dated: July 31, 2014.
Michael K. Yudin,
Acting Assistant Secretary for Special Education and Rehabilitative
[FR Doc. 2014-18476 Filed 8-4-14; 8:45 am]
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