For over 25 years, the Institute at GPO has provided Federal publishing professionals with courses designed to help their agencies communicate effectively with a broad range of audiences using a variety of channels. Our courses and seminars in desktop publishing, digital management, and print management integrate hands-on exercises, demonstrations, discussions, and presentations led by nationally recognized experts in their fields. We can help your agency:

  • develop training for your staff in Federal sector publishing and printing best practices
  • increase your knowledge about emerging digital technologies that impact the planning, processes, and budgets for publishing, printing, and information dissemination
  • improve your skills in areas that are unique to Federal agency publishing

The Institute Offers –

The Institute is offering live online instruction to Federal workers in the publishing industry. All classes are organized to offer attendees the same total training hours as if they were attending in person. Online courses can also be customized to meet specific customer training needs. However there is a shorter training day to enhance the course delivery for each participant. Please see below for the online training format and FY 18 training requirements for attendees. Online courses are available for delivery in every time zone.

Online Training Format (3 Day Course)

Monday Tuesday Wednesday
9 a.m. - 11:30 a.m. 9 a.m. - 11:30 a.m. 9 a.m. - 11:30 a.m.
Lunch break
11:30 am - noon
Lunch break
11:30 am - noon
Lunch break
11:30 am - noon
Noon - 2:00 p.m. Noon - 2:00 p.m. Noon - 2:00 p.m.

That's 3 days @ 4.5 hours each = 14 hours classroom time


Online Training Format (4 Day Course)

Monday Tuesday Wednesday Thursday
9 a.m. - 11:30 a.m. 9 a.m. - 11:30 a.m. 9 a.m. - 11:30 a.m. 9 a.m. - 11:30 a.m.
Lunch break
11:30 am - noon
Lunch break
11:30 am - noon
Lunch break
11:30 am - noon
Lunch break
11:30 am - noon
Noon - 2:00 p.m. Noon - 2:00 p.m. Noon - 2:00 p.m. Noon - 2:00 p.m.

That's 4 days @ 4.5 hours each = 18 hours classroom time

Training requirements for attendees

  • Confirmed registration
  • Emails provided to GPO
  • Internet connection
  • CS 6.0 software, Adobe Acrobat 12


Adobe InDesign Basics
This basic hands-on introduction to Adobe InDesign teaches how to create desktop publishing projects from start to finish. Topics: making master pages, creating style sheets for formatting text, importing text and graphics, setting up printing ink colors, basic preflighting for press, exporting PDFs for web and press, and packaging files for print contractors. Also reviews graphic design concepts, typography guidelines, and cross-media publishing requirements.
2 days — $775
9:00 a.m. – 4:00 p.m.
Mar 6 - 7

Intermediate InDesign for Federal Publishers (Long Documents)
This course focuses on critical, advanced features for long documents: tables, multi-chapter books, pagination, indexes, footnotes, tables of content, templates, cover composition, and advanced stylesheet controls. By the end of class, you will have completed a multi-chapter book with the above features. This foundation course prepares students for future classes in Section 508 accessibility, EPUBs, and other digital media from InDesign.

Prerequisites: Adobe InDesign Basics or similar course or work experience. This is an intermediate-level class only for experienced InDesign users who are able to create a basic document — including master pages, paragraph styles, and character styles — from scratch.
2 days — $775
9:00 a.m. – 4:00 p.m.
May 8 - 9

508 Compliance using Adobe Acrobat with MS Word
Learn how to make Sec. 508-compliant Word documents and PDFs in this intensive workshop. Topics include: Understanding Sec. 508 standards and guidelines for federal documents, creating Word source documents that are compliant, exporting compliant PDFs, and remediating existing PDFs. This foundation class on how to create accessible files is designed for writers, editors, web masters, production managers, and graphic designers.
3 days — $875
9:00 a.m. – 4:00 p.m.
Mar 12-14
June 4 -6

Accessible PDF forms from MS Word
Accessible PDF forms from Adobe & MS word – This intermediate-level class teaches how to create accessible PDF forms with Adobe Acrobat Pro. (It does not cover Adobe LiveCycle Designer). Topics include: Creating and converting existing PDF forms from MS word to accessible forms with Acrobat’s form tools, Sec. 508 guidelines for compliant forms, testing and evaluating forms for compliance, remediating existing PDF forms, and guidelines to improve usability and accessibility.

Prerequisites: Knowledge of Adobe Acrobat and PDFs; coursework or equivalent experience in accessible Word, PDF, or InDesign documents is very helpful.
2 days — $775
9:00 a.m. – 4:00 p.m.


Accessible PDF forms from Adobe InDesign
Accessible PDF forms from Adobe InDesign – This intermediate-level class teaches how to create accessible PDF forms with Adobe InDesign accessibility tools (It does not cover Adobe LiveCycle Designer, MS Word,). Topics include: Creating and converting existing PDF forms from MS word to accessible forms with Adobe InDesign form tools, Sec. 508 guidelines for compliant forms, testing and evaluating forms for compliance, remediating existing PDF forms, and design guidelines to improve usability and accessibility.

Prerequisites: Knowledge of Adobe Acrobat and PDFs; coursework or equivalent experience in accessible Word, PDF, or InDesign documents is very helpful.
2 days
9:00 a.m. – 4:00 p.m.

Creating Accessible 508 Compliant templates with MS Word
This is an intermediate level class that will teach how to create 508 compliant templates using Adobe & MS Word. For desired 508 compliant document creation. This course will assist customer agencies with consistency while disseminating and demonstrating 508 compliant publications and documents, to the web and print environments as agencies move to create accessible online publications for public access.

Prerequisite: 508 Compliance with Adobe & MS Word
2 days — $775
9:00 a.m. – 4 p.m.
March 19 - 20

Testing and Remediating PDFs for Sec. 508 Compliance
This is an intermediate–level class that covers testing and remediating existing PDF formatted documents for 508 Compliance in accordance with the refreshed guidelines mandated for compliance as of January 2018. Customer agencies are encouraged to bring their own PDF files to class for hands on testing and remediation strategies. This course is sure to assist customer agencies with future remediation screening as publications are created and screened before release for public access.

Prerequisites: knowledge of Adobe Acrobat and PDF’s; coursework or equivalent experience in accessible Word, PD, or InDesign documents is very helpful.
2 days — $775
9:00 a.m. – 4:00 p.m.
April 16 – 17

Creating Sec. 508 Compliant PDFs using Adobe InDesign
This intermediate-level class teaches how to create InDesign layouts that produce Sec. 508-compliant PDFs for websites, in addition to press-quality PDFs for print. Topics include: Sec. 508 standards and guidelines for federal documents, InDesign’s tools for accessibility, controlling accessibility in the INDD layout, exporting Sec. 508-compliant PDFs, checking and testing the PDFs for compliance, and advanced InDesign features. These accessibility techniques can also prepare InDesign files for web publishing, content management systems (CMS), and EPUBs as well as improve search engine optimization (SEO).

Prerequisite: Basic and/or Intermediate Adobe InDesign classes, or equivalent work experience. The class is for experienced publishers seeking to master Sec. 508 compliance of PDFs created from InDesign. Students should be comfortable creating basic documents (newsletters, brochures, reports) from InDesign before taking this class.

3 days — $875
9:00 a.m. – 4:00 p.m.
March 26 – 28

Managing 508 Compliance for Federal Publishers
This is a hands-on course that teaches essential skills necessary to understand the 508 compliance work flow, and identifies the basic tools a publisher may use to create and identify 508 compliant documents. Publishers will be introduced to the most recent 508 Compliance standards recommended/required by the US Access Board. Attendees will be advised on what standards work best, when applied to meet various customer agency needs in the Federal arena. This course is recommended for publishers in a managerial role, who require a better understanding of 508 Compliance standards, how they should be applied, and why.
1-day – $475
Nov 5
Feb 5
May 7

Printing Workflow: Process, Terminology, and Ordering Printing in the Federal Sector
This course covers basic printing processes and terminology; digital and traditional prepress and printing processes; ink on paper and other substrates; paper, envelopes and the Government paper system; post-press finishing operations, binding and GPO print procurement.
4 days — $875
9:00 a.m. – 4:00 p.m.
April 23 – 26

Superior Customer Service
This fast-paced two-day course for government printing specialists will deal with customer service as it specifically applies to providing government publication and printing services. Through lecture, video, role playing, and class interaction, attendees will gain insight and knowledge into providing effective, proactive customer service.
2 days — $775
9:00 a.m. – 4:00 p.m.
May 7 – 8

The Right Paper for the Printed Job
In two hours (at GPO or in an on-line webinar) the instructor will explain the intricacies of selecting paper for commercial printing. Federal Publishers will come away with answers, advice, and paper samples.
2 hrs. — $125
10 a.m. - 12:00 p.m.
May 9

Proofs and Press Sheet Inspections
One of our most popular courses returns in FY 18! This course, taught by staff from the GPO Quality Control for Procured Printing section, includes a discussion of proofs and proofing systems and the relationship between proofs and press sheet inspections (PSIs). It covers what a PSI is and is NOT, scheduling of PSIs, PSI procedures, current proofs standards and examples, and advice for agency representatives.
This is a specialized GPO led course that is available upon request with a minimum of 4 enrolled Federal customers.
TBD
1 day — $475
9:00 a.m. – 4:00 p.m.

Simplified Purchase Agreement (SPA) Training
The GPO SPA Program offers a streamlined agency procurement option for projects under $10,000 using GPO-approved contractors. Under SPA, agencies solicit bids and issue print orders directly to the chosen contractor. This free 2 hr course provides the mandatory training for agency staff who will sign SPA work orders. The course is also open to anyone interested in learning more about the SPA Program.
GPO Central Office SPA training is provided the second Thursday every other month and lasts from 10:00 am to 12:00 p.m. EST. Online SPA training is provided on the in-between months (on a Wednesday afternoon 1:30-3:30 PM EST). Check the Events and Training page to register. Upon registration for SPA training you will be contacted by an Institute staffer for scheduling.
Cost: Free

Do’s, Don’ts and Tips for Desktop Publishers: Creating and Preflighting Files for Trouble-Free Printing
This “best practices” class provides the foundation for desktop publishing and fills in the missing information government publishers need to create trouble-free files for GPO and internal print shops. Not only does it cover the technical do’s and don’ts for files that will be printed, but it also includes hands-on exercises in preflighting the main types of desktop publishing files — page layout files, photos, graphics, and PDFs.
This course is available upon request to Federal publishers.
3 days — $875
9:00 a.m. – 4:00 p.m.

We can tailor any of our course offerings to fit the needs of your agency. The benefits include:

  • a pre-training consultation with an Institute staffer to discuss areas requiring customization, desired class length, and dates
  • hands-on training targeted to your agency’s needs and workflows
  • Onsite training is provided using the hardware and application software present in your office
  • class materials supplied by the Institute

All onsite classes require a minimum enrollment depending on the desired course selected. For specifics on course minimums and other information on onsite customized courses, contact us at 202.512.1283 or by email at [email protected].

The Institute is offering in class Certified Training programs to Federal workers in FY 19. All classes will be offered to attendees through a:

  • Five week hands-on program format
  • Five 4-hour scheduled training sessions
  • Final session dedicated to Certification testing

The last course with each session could include the Industry Certification test, if Federal customers choose to achieve the final certification opportunity.

Currently, the Institute is prepared to offer certification in the following Adobe and Microsoft areas of concentration:

  • Adobe
  • Photoshop
  • InDesign
  • Illustrator
  • MS Word
  • Excel
  • PowerPoint
  • Outlook

If any of the training opportunities can assist your professional needs act now. Limited slots are available. For more information, contact the Institute on 202 512-1283.

Certified Training Course Descriptions

Adobe Certified Associate – Photoshop
(Visual Communication Using Adobe Photoshop Training and Certification)

This program focuses on presenting information associated with certifying attendees for the Adobe Photoshop application. Attendees will learn how to:

  • Week 1 – Set project requirements – 2/7/2019
  • Week 2 – Understand digital images, Understand Adobe Photoshop – 2/14/2019
  • Week 3 – Create digital images using Adobe Photoshop – 2/21/2019
  • Week 4 – Publish digital images using Adobe Photoshop – 2/28/2019
  • Week 5 – (Available at attendee’s choice) Take the Certification Exam

4 weeks (certified hands-on course material and one-on-one instruction) – $1200.00 week /
5 week certification – $1500.00 (Please notify the Institute if you do seek certification testing)

Adobe Certified Associate – Illustrator

(Graphic Design & Illustration Using Adobe Illustrator Training and Certification)
This program focuses on presenting information associated with certifying attendees for the Adobe Illustrator application. Attendees will learn how to:

  • Week 1 – Set project requirements – 6/13/2019
  • Week 2 – Identify design elements used when preparing graphics – 6/20/2019
  • Week 3 – Understand Adobe Illustrator, Create graphics using Adobe Illustrator – 6/27/2019
  • Week 4 – Archive, export and publish graphics using Adobe Illustrator – 7/11/2019
  • Week 5 – (Available at attendee’s choice) Take the Certification Exam

4 weeks (certified hands-on course material and one-on-one instruction) – $1200.00 Week /
5 week certification – $1500.00 (Please notify the Institute if you do seek certification testing)

Adobe Certified Associate – InDesign
(Print & Digital Media Publication Training and Certification)

This program focuses on presenting information associated with certifying attendees for the Adobe InDesign application. Attendees will learn how to:

  • Week 1 – Set project requirements – 1/3/2019
  • Week 2 – Identify design elements when preparing page layouts – 1/10/2019
  • Week 3 – Understand Adobe InDesign – 1/17/2019
  • Week 4 – Create page layouts using Adobe InDesign – 1/24/2019
  • Week 5 – (Available at attendee’s choice) Take the Certification Exam

4 weeks (certified hands-on course material and one-on-one instruction) – $1200.00 Week /
5 week certification – $1500.00 (Please notify the Institute if you do seek certification testing)

Microsoft Word Certification

This program focuses on presenting information associated with certifying attendees for the Microsoft Word application. Attendees will learn how to:

  • Week 1 – Lesson 1: Get started, Lesson 2: Manipulate text
  • Week 2 – Lesson 3: Format text and paragraphs, Lesson 4: Format documents to print
  • Week 3 – Lesson 5: Use Tables, Lesson 6: Work with illustrations
  • Week 4 – Lesson 7: Work with references, Lesson 8: Use productivity tools
  • Week 5 - (Available at attendee’s choice) Take the Certification Exam

4 weeks (certified hands-on course material and one-on-one instruction) – $1200.00 Week /
5 week certification – $1500.00 (Please notify the Institute if you do seek certification testing)
Time and Date — TBD

Training Events Calendar and Registration

To see a list of the FY19 training courses and to register, view our Events and Training Calendar.

Cancellation

In the event that a class must be cancelled by the Institute, every effort will be made to notify you by email of the cancellation at least 2 weeks prior to the class date. You will receive information regarding the option to transfer your registration to another class offered by the Institute or choose to receive a refund.

If you are unable to attend a class for which you are registered, contact us at [email protected] as soon as you know you will not be able to attend. Every effort will be made to reschedule you for a later class date.

Special Accommodations

If you need an interpreter, screen reader, or other special accommodation, please let us know at least 5 weeks in advance of the class. Although we are pleased to make arrangements to ensure that all students receive the maximum benefit from the training, we operate on a cost-recovery basis and must recoup any added costs from the student's agency.

Contact

Inquiries about Institute courses or suggestions for future courses are welcome. Send your question or suggestion to [email protected].

U.S. Government Publishing Office
The Institute at GPO
732 North Capitol Street, NW
Mail Stop HCT, Rm A843
Washington, DC 20401

ph 202.512.1283

Terri Cooks
Program Analyst
[email protected]

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